IFB Fuel Tank Inspection, Service and Repairs in Orange County

The contract, identified as IFB 12A2380 for Fuel Tank Inspection, Service and Repairs in Orange County, is issued by the California Department of Transportation (Caltrans) and requires a contractor to provide comprehensive maintenance and repair services for diesel, unleaded, and E85 fuel tanks across eight specified locations in Orange County. The scope of work includes annual inspections, preventive maintenance, and both routine and non-routine repairs, with all labor, equipment, tools, materials, permits, supplies, and travel to be furnished by the contractor. Annual fuel tank testing must be completed in February of each contract year to comply with South Coast Air Quality Management District requirements, requiring four working days’ advance notice to Caltrans and the district, with up to 1.5 additional hours of labor allowed per test for necessary adjustments. The contract period is estimated to run from January 1, 2027, through December 31, 2028, with work to begin no later than five working days after notification of the start date. Performance is initiated through Caltrans-issued Service Requests, each referencing Agreement 12A2380 and containing detailed work specifications, dates, times, and locations. Bidders must hold a current, valid Class A General Engineering Contractor license from the California Contractors State Licensing Board or a valid ICC Maintenance Contractor Certificate, and must maintain continuous registration with the Department of Industrial Relations throughout the contract term, with Caltrans verifying the latter directly. Proposals must be submitted by June 30, 2026, at 2:00 p.m. Pacific Time via hand delivery to a designated locked cabinet with time-stamping, and all bids must not exceed $484,000. Pricing is structured per line items: $1,500 per billable hour for labor and services, $40 per fuel tank test, and a maximum reimbursement of 2.5% of the actual subtotal for materials, parts, and permits, with original receipts required for reimbursement. Payment is contingent on submitting invoices in triplicate with detailed documentation including service dates, hours by classification, hourly rates, descriptions of work, service request copies, and certified payroll records; failure to provide adequate payroll records may result in payment withholding. The contractor must also comply with prevailing wage requirements if the bid exceeds $15,000, provide a payment bond for Service Requests over $25,000, and carry insurance naming Caltrans and