IFB No. 127920 Semi-Annual Preventative Fire Suppression Inspection and Maintenance Services And "As Needed" Repair Services

The contract involves semi-annual preventative maintenance and as-needed repair services for Halon, Energen, and FM200 fire suppression systems at two Employment Development Department (EDD) facilities in Sacramento, California—800 Capitol Mall and 9815 Goethe Road. The performance period spans from August 29, 2026, through August 28, 2028, with services required during regular business hours Monday through Friday. Contractors must hold a valid C-16 Fire Protection license, complete a pre-bid site inspection, and ensure minimal disruption to building operations. All work must comply with detailed specifications outlined in Exhibit A-1, including mandatory inspection tasks such as testing control panel voltages, inspecting cylinder pressure gauges, verifying detector and nozzle cleanliness, and maintaining a site logbook with signed reports for EDD review. Repairs must be completed promptly, and a one-year warranty covers all workmanship and materials. The contract operates under California state procurement guidelines using STANDARD AGREEMENT STD 213, Rev. 04/2020, and does not incorporate Federal Acquisition Regulation clauses. Award will follow a Lowest Price Technically Acceptable (LPTA) model, where the lowest responsive and responsible bid meeting all technical requirements will be selected. Bidders may qualify for a 5% price preference if certified as a Small Business, Microbusiness, or Nonprofit Veteran Service Agency, or if they commit to subcontracting at least 25% of the total contract value to certified California Small Businesses. Insurance requirements mandate $1 million per occurrence and $2 million general aggregate liability coverage with the State of California named as an additional insured via an ACORD certificate, along with automobile liability coverage and 30-day notice of policy changes. Contractors must also comply with the Drug-Free Workplace Act, Sweatfree Code of Conduct, and provide pro bono legal services equal to 10% of the contract value or 30 hours per attorney, whichever is less. Proposals must be submitted by 3:00 p.m. Pacific Time on May 27, 2026, via email to Angelica Santiago or by mail to EDD’s designated address, with all required certifications, including DVBE documentation and debarment clearance, attached. Payment is contingent upon EDD’s final acceptance and must be invoiced with contract number, service period, unit pricing, and receipts for materials to the remittance address at 14