IFB No 26-53, Price Agreement for the Provision of Sand, Loam, Stone, and Gravel

The Springfield Water and Sewer Commission is soliciting bids for a firm fixed-price price agreement to supply sand, loam, stone, and gravel on an as-needed basis for delivery to 71 Colton St, Springfield, MA 01109, or for pickup at the vendor’s location by Commission truck. Eligible vendors must operate within a 10-mile radius of the delivery site and maintain business hours from 7:00 AM to 3:30 PM daily to ensure timely pickup and delivery. The contract has a one-year base period with two optional one-year renewal periods, each subject to the Commission’s sole discretion, and carries an annual ceiling of $150,000, resulting in a maximum potential contract value of $450,000 if all options are exercised. Up to two contracts may be awarded. Bidders must submit complete pricing for all material categories as specified in the bid documents, and proposals must be physically delivered to the Procurement Department at 250 M Street Extension, Agawam, MA 01001 by 2:00 PM EDT on July 14, 2026. Questions may be submitted via email to the Chief Procurement Officer by July 6, 2026. The award will be made on a Lowest-Price Technically Acceptable basis, with technical acceptability determined by compliance with material specifications, geographic eligibility, and operational availability. Materials must meet specified quality standards, though detailed technical criteria are available upon request. The government assumes responsibility for inspection and acceptance at the delivery point, while vendors are responsible for ensuring materials are delivered or available for pickup during stated hours. No packaging, marking, preservation, or military standard requirements are specified; the procurement focuses solely on timely supply of bulk construction materials. The sole point of contact for inquiries and submissions is Edward J. Sweeney, Chief Procurement Officer, with no designated Contracting Officer’s Representative identified. No representations, certifications, or socioeconomic requirements are included in the solicitation, and no electronic invoicing systems are referenced.