IFB Roadway Weather Information System & Portable Changeable Message Signs Services, San Diego & Imperial Counties

The contract governs the provision of comprehensive maintenance, repair, and data management services for the Roadway Weather Information System (RWIS) and Portable Changeable Message Signs (PCMS) across San Diego and Imperial Counties under Caltrans District 11. The contractor is responsible for supplying all labor, tools, materials, equipment, travel, and incidentals to perform on-site repairs, conduct annual preventative maintenance, submit weekly operational reports, and manage RWIS data hosting, with services covering seven RWIS and six PCMS units along I-8. The agreement runs from September 1, 2026, through August 31, 2029, with a maximum allowable bid cap of $484,000. All work must comply with Caltrans Standard Specifications, Cal/OSHA safety rules, and state licensing requirements for electrical or general engineering work, while also adhering to strict data security protocols including AES-256 or AES-128 encryption for state data and mandatory anti-virus protections. Technical personnel must be Vaisala-certified or factory-trained, and 24/7 phone support must be maintained. The contract requires adherence to California’s DVBE participation mandate of at least 3%, along with small business and microbusiness subcontracting preferences that offer bidding incentives tied to certified participation levels. Invoicing is paper-based and must be submitted in triplicate to Caltrans District 11/Maintenance in El Centro, including detailed service logs, dates, locations, and receipts. Inspection and acceptance occur on-site, with the Caltrans Contract Manager holding final authority. The solicitation follows a Lowest Price Technically Acceptable (LPTA) evaluation model, favoring the lowest-responsible bidder who meets all specifications. Compliance with civil rights, debarment, and Darfur Contracting Act disclosures is mandatory, and all subcontractors must be covered under the prime contractor’s insurance, which must list Caltrans as an additional insured. No electronic invoicing or formal FOB terms are specified, and pricing details are to be submitted via the proprietary Bid Proposal form ADM-1412, with no line-item breakdowns available in the solicitation itself.