Immunization Information System RFP

Amendment #2, resulting in round 32, has been issued to update the following:Updated Part 5- Cost Proposal: Add MBE Cost and MBE Percentage. New Inquiry End Date: 10/9/2026 8am. New Closing Date 10/23/2026 1pmAmendment #1, resulting in round 2, has been issued to update the following:Updated Part 5- Cost Proposal: Cell B31 was changed to include the amount for L37 in the total amount.Original Summary:The purpose of this RFP is to solicit Proposals for one Contractor to secure operational support, to implement and integrate proven, modern infrastructure services management tools, and to align the SOCC with a modernized, future-state operating model. If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090. This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.A couple items of note –Chrome is the preferred browser for OhioBuys.Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error, especially when trying to submit your proposal.Original Summary:The purpose of this RFP is to solicit Proposals for one Contractor to to implement an Immunization Information System (IIS) to support the Ohio Department of Health’s Immunization Program (the Program). The proposed solution must address the Program’s current operational needs while enabling an efficient, scalable, and sustainable future-state environment, as described in this RFP. If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090. This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.A couple items of note –Chrome is the preferred browser for OhioBuys.Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error, especially when trying to submit your proposal.
OhioBuys training materials can be located at this site https://das.ohio.gov/Divisions/General-Services/Procurement-Services/Ohio-Buys#5223485-trainingTo participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation. Technical Support 1-877-644-6771
Computer services
Inquiries Inquiry 98889 | Good Morning! We appreciate the opportunity to respond to this bid. Please see below our clarifying questions with regards to this RFP. To support accurate FY27 cost estimates in the Cost Proposal, can the State provide the anticipated start date for this engagement? Additionally, please confirm that FY27 is defined as July 1, 2026 through June 30, 2027. Within the Cost Proposal workbook, the formula for Total Annual Services and System Maintenance Cost (cell B31) currently sums cells B37 through K37 but does not include cell L37 (Optional Year FY2037). Should Offerors modify the formula to include cell L37 in the total calculation? Will any work performed under this contract be subject to the requirements of a Collective Bargaining Agreement (CBA)? If so, please provide any applicable details relevant to contract performance. Does the State of Ohio have a preferred cloud service provider for this solution, such as Microsoft Azure, Amazon Web Services (AWS), Google Cloud Platform (GCP), or another provider? Please confirm Disaster Recovery requirements the State anticipates needing. Please specify the RTO/RPO targets that are required. | Answer: 1. Please use an anticipated start date of January 1, 2027, and yes, FY27 ends June 30, 2027.2. Yes, please include Optional Year FY2037 costs in the total calculation. An updated Cost Proposal is now posted. 3. No.4. Acceptable providers are listed in Requirement 132.10, and Microsoft Azure, Amazon Web Services (AWS), Google Cloud Platform (GCP) can all be hosted inside the state tenant if the contractor desires.5. The State believes that use of a major cloud provider should provide offerors with the ability to provide Disaster Recovery and Business Continuity to the state. A proposed target for return to operations could be included in the offeror’s response to Exhibit 6, Master Cloud Services Agreement. | Answered: 10/1/2026 Inquiry 98892 | Hello - Can you please post the deck that was reviewed during the bidders conference? Additionally, I asked a series of RFP questions and want to get confirmation they were asked via the appropriate channel. Please let me know if they were received or if there is a different route I should take to formally submit. Thank you! | Answer: The Pre-Proposal Conference Slide deck is now posted. Confirming this is the proper way to submit inquiries. | Answered: 10/1/2026 Inquiry 99073 | The Current Environment section describes a legacy platform that also includes a blood lead result display module, an interoperability module and a vaccine ordering and tracking module. How many separate databases or systems hold the data that the Contractor is expected to migrate? | Answer: The Current Environment section describes a legacy platform that also includes a blood lead result display module, an interoperability module and a vaccine ordering and tracking module. How many separate databases or systems hold the data that the Contractor is expected to migrate? | Answered: The legacy data are in two databases hosted by the same vendor and could be migrated to a single database if that is how the vendor’s system is designed. The utility and thus the need to migrate the interoperability legacy data would depend on the capacity of the interoperability module in the offered solution. Inquiry The Current Environment section describes a legacy platform that also includes a blood lead result display module, an interoperability module and a vaccine ordering and tracking module. How many separate databases or systems hold the data that the Contractor is expected to migrate? Inquiry 99076 | Reference: Part 1b -2026 Requirements Traceability Matrix, Admin System worksheet through 10. Nonfunctional worksheet, Column F, Priority: R, O (required, optional). Part 5 – Cost Proposal Optional Elements worksheet Question: In the Requirements Traceability Matrix (RTM), column F indicates whether each requirement has been deemed required or optional. Please confirm if bidders are required to include pricing for all optional RTM items that are not met ‘out of the box’ in the Optional Elements worksheet within the Cost Proposal file. | Answer: No, bidders are not required to include pricing for all optional RTM items that are not met ‘out of the box’ in the Optional Elements worksheet within the Cost Proposal file. | Answered: 10/5/2026 Inquiry 99143 | The Service Level summary table lists a Severity 1 Resolution Time of less than 1 hour as Performing, while the Severity 1 Mean Time to Repair service level lists 24 hours or less as Green. Which standard governs? | Answer: The Service Level summary table lists a Severity 1 Resolution Time of less than 1 hour as Performing, while the Severity 1 Mean Time to Repair service level lists 24 hours or less as Green. Which standard governs? | Answered: The 24 hours standard governs. Inquiry The Service Level summary table lists a Severity 1 Resolution Time of less than 1 hour as Performing, while the Severity 1 Mean Time to Repair service level lists 24 hours or less as Green. Which standard governs? Inquiry 99146 | The RFP states that the Offeror must indicate the MBE cost and percentage for each element of its price using the Cost Proposal Form, but the form has no field for MBE cost or percentage and may not be modified. Where should Offerors show MBE cost and percentage for each price element? | Answer: Please review the Cost Proposal Amendment 2. | Answered: 10/6/2026 Inquiry 99149 | Question: Given the turnaround time between question submissions and RFP submission, would the state be amenable to extending the RFP Due Date by 30 days? | Answer: Please review the updated dates for Amendment #2, resulting in round 3. | Answered: 10/6/2026