In-House Conservation Services for Bound and Flat Paper Materials

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6 as supplemented with additional information contained in this notice. This procurement is being conducted under Simplified Acquisition Procedures in accordance with FAR Part 13 and FAR 16.504. This solicitation document and incorporated provisions and clauses are those in effect through August 13, 2019 Federal Acquisition Regulation revision, which includes the consolidation of all Federal Acquisition Circulars through 2019-05. The NAICS code for this acquisition is 541990. This announcement constitutes the formal Request for Quote (RFQ) and NO additional written solicitation will be issued. It is the intent of the National Library of Medicine (NLM) to procure quality services of a professional book conservator, working on-site at the National Library of Medicine for the History of Medicine Division who will perform repairs to bound and flat paper collection items, design and construct housings, and exhibit mounts, prepare books for scanning, write condition and treatment reports, and provide collection maintenance to the book and manuscript collections. It is anticipated that at least ONE labor-hour (1) Indefinite-Delivery, Indefinite-Quantity type award will be made from this solicitation and that the award will be made on or about September 5, 2019. It is anticipated that the award(s) from this solicitation will be for a one year period of performance with options for two (2) successive one-year periods. The period of performance begins on or about September 16, 2019. The offeror must complete Attachment 2 (SF1449) and specify the unit price quoted for each Item Number listed in Block 23 of SF 1449. The attached shall be made a part of any contract awarded as a result of this RFQ as: [Attachment 3] Contract Terms and Conditions; [Attachment 4] Addendum to Terms and Conditions; [Attachment 5] Invoice Payment and Provisions. A final best-value analysis will be performed taking into consideration the results of the technical evaluation, price analysis, and adequate resources to respond to the Government's need. The Government reserves the right to make an award to the best value of the Government, technical merit, price, and other factors considered. The NLM reserves the right to make a single award, multiple awards, or no award at all as a result of this RFQ. In addition, the RFQ may be amended or cancelled as necessary to meet NLM's requirement. Vendor shall furnish services, qualified personnel, material, equipment and/or facilities as needed to perform the work as stated on Statement of Work (SOW). ****The Statement of Work and Evaluation Criteria of this requirement are included in the Attachments Section of this solicitation in a single file as Attachment 1. All proposals received via eCPS by September 3, 2019 at 10:00 AM Eastern Time will be considered by NLM. The National Library of Medicine (NLM) requires proposals to be submitted via eCPS.: 1) Electronic copy via the NLM electronic Contract Proposal Submission (eCPS) website at https://ecps.nih.gov/. All submissions must be submitted by 10:00 AM Eastern Time on September 3, 2019. Vendors must submit questions via email to maryann.meza@nih.gov, must include "75N97019Q00075MM- Conservation Services" in the subject line. The deadline for vendors to submit questions is noon on August 26, 2019. For directions on using eCPS, go to https://ecps.nih.gov and click on "How to Submit." Firms interested in responding to this notice must be able to provide the professional services required by NLM. The offeror shall include all information necessary to document and/or support the qualification criteria in one clearly marked section of its proposal. All responses from responsible sources will be considered. Inquiries regarding this procurement may be made via email to Maryann Meza, Contract Specialist maryann.meza@nih.gov. Please include the solicitation number "75N97019Q00075MM- Conservation Services" in the subject line. Solicitation Provisions Incorporated by Reference [FAR 52.252-1, February 1998] This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contract Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its proposal. In lieu of submitting the full text provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its proposal. Also, the full text of a solicitation provision may be accessed electronically at this address: http://www.acquisition.gov. Vendor shall comply with all applicable Federal, State and Local laws, executive orders, rules and regulations applicable to its performance under this order. Full text of clauses and provisions are available at Federal Acquisition Regulations (FAR). The following clauses and provisions shall apply to this acquisition and maybe obtained from the web site: FAR 52.212-1, Instructions to Offerors-Commercial Items (April 2014), FAR 52.212-2, Evaluation-Commercial Items (October 2014). Offerors are advised to provide with their offer a completed copy of the following provisions: FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (March 2015)-With DUNS Number Addendum [52.204-6 (July 2013)]. The following FAR clauses apply to this acquisition: FAR 52.214-4, Contract Terms and Conditions-Commercial Items (December 2014)-With Addenda [Stop Work Order, FAR 52.242-15 (August 1989)]; FAR 52.217-5, Evaluation of Options (July 1990); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (March 2015), as well as the following clauses cited therein: FAR 52.217-8 Option to Extend Services (Nov 1999); FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000); FAR 52.216-18 Ordering; FAR 52.216-19 Order Limitations; FAR 52.216-22 Indefinite Quantity; FAR 52.222-41, Availability of Funds (April 1984); FAR 52-232-7 Payments under Time-and Materials and Labor-Hour Contracts (Aug 2012); FAR 52.242-15, Stop Work Order (August 1989) with Alternate I (April 1984); and FAR 52.242-17, Government Delay of Work (April 1984).