Indirect Cost Rate Proposal Consulting Services

The North Dakota Department of Commerce intends to award a contract to Eide Bailly LLP for consulting services to develop federally compliant indirect cost rate proposals for fiscal years 2027 and 2028, in accordance with 2 CFR Part 200. The procurement is structured as a noncompetitive, sole-source purchase, with the agency seeking to confirm the absence of other qualified sources. The contract will span two years, with deliverables due by April 30 of each respective year, and includes provisions for a 3.5% annual fee increase based solely on labor cost adjustments. The total estimated value ranges from $50,000 to $150,000, and all responses must be submitted electronically through the State Procurement Office Online system by August 7, 2025. The scope of work involves reviewing historical indirect costs, calculating and documenting appropriate indirect cost rates, and ensuring compliance with federal regulations, specifically 2 CFR Part 200. Deliverables are to be submitted electronically to the agency’s finance office in Bismarck, ND, with no physical shipping required. The contract emphasizes strict electronic submission protocols, including limitations on file size (50 MB per file), naming conventions (50-character filenames, alphanumeric with dashes or underscores), and a maximum of five labeled documents per response. Vendors must provide basic company and contact information, respond point-by-point to the purchase description, and may include optional value-added features. The procurement process does not specify evaluation weights or ratings, as it is based on the absence of other qualified sources, with award contingent upon the agency’s sole-source justification. The contract contains no explicit FAR or DFARS clauses, security clearance requirements, or inspection and acceptance provisions. All final reports and documentation are to be submitted electronically, with no physical packaging or marking standards applicable. Administrative contacts include Chad Keech, who can be reached via email or phone for questions. The solicitation emphasizes compliance with electronic submission procedures detailed in a provided Job Aid, and vendors are encouraged to submit responses well before the deadline to avoid technical issues. Overall, the contract is a straightforward consulting engagement focused on federal compliance, with strict adherence to electronic submission protocols and a clear, noncompetitive award basis.