Industrial Gases

1. PURPOSE. 1.1. The purpose of this statement of work is to outline responsibilities and major actions required for the delivery of the below industrial gases and the pick-up of the empty contractor-owned cylinders in coordination with the 14th Flying Training Wing (14 FTW), Columbus Air Force Base, Mississippi. 2. SCOPE 2.1. The service provider (also referred to as contractor) shall provide all supervision, labor, transportation, equipment, tools, materials and other items necessary to provide Aviator's Breathing Oxygen, Nitrogen, and other Gases to the 14th Flying Training Wing, Columbus Air Force Base, Mississippi. The service provider shall provide: 2.1.1. Oxygen: Contractor shall provide and maintain all cylinders in accordance with all current Federal, State and Local laws and regulations. All cylinders shall be clearly marked and identified as aviator's oxygen or industrial oxygen in accordance with U.S. Department of Transportation (DOT) & U.S. Department of Defense (DOD) regulations. Estimated total quantity of cylinders on site at Columbus AFB, MS is 160 each. 2.1.2. Nitrogen: Contractor shall provide and maintain all cylinders in accordance with all current Federal, State and Local laws and regulations. All cylinders shall be clearly marked and identified as Nitrogen, Technical in accordance with U.S. Department of Transportation (DOT) & U.S. Department of Defense (DOD) regulations. Estimated total quantity of cylinders on site at Columbus AFB, MS is 84 each. 2.1.3. Argon: Contractor shall provide and maintain all cylinders in accordance with all current Federal, State and Local laws and regulations. All cylinders shall be clearly marked and identified as Argon, Technical, Gaseous in accordance with U.S. Department of Transportation (DOT) & U.S. Department of Defense (DOD) regulations Estimated total quantity of cylinders on site at Columbus AFB, MS is 17 each. 2.1.4. Carbon Dioxide: Contractor shall provide and maintain all cylinders in accordance with all current Federal, State and Local laws and regulations. All cylinders shall be clearly marked and identified as Carbon Dioxide, Technical, in accordance with U.S. Department of Transportation (DOT) & U.S. Department of Defense (DOD) regulations Estimated total quantity of cylinders on site at Columbus AFB, MS is 2 each. 2.1.4. Upon delivery of filled cylinders and pick-up of empty cylinders at the specified locations on Columbus AFB, the contractor shall be responsible for all loading and unloading of cylinders. 2.1.5. Aviator's oxygen shall not be delivered to the Welding Shop or used in Welding applications. 2.2. All quantities stated herein are estimates only. The contractor will be reimbursed for actual quantities delivered and accepted. 3. SPECIFICATIONS AND DESCRIPTION OF WORK 3.1. GENERAL INFORMATION 3.1.1. Oxygen: Cylinders shall be filled to a minimum of 2200 PSI, maximum of 2450 PSI and have passed a leak check of 2 hours. 3.1.1.1. Oxygen cylinder dimensions shall be the standard 9- inch by 51- inch type and must be in the DOT ICC specification range of 3AA2015 (CF 228/251) to3AA2265 (CF 256/281). 3.1.2. Nitrogen: Cylinders shall be filled to a minimum of 2200 PSI, maximum of 2450 PSI and have passed a leak check in accordance with specification A-A-59503 and T.O. 42B5-1-2. 3.1.2.1. Nitrogen cylinder dimensions shall be the standard 9-inch by 51-inch type and must be in the DOT ICC specification range of 3AA2015 (CF 228/251) to 3AA2265 (CF 256/281). 3.1.3. Argon Cylinder dimensions shall be the standard 9.25 inch by 55-inch type and must be in the DOT ICC specification range of 3AA2400 (CF 336). 3.1.3.1. Argon: Cylinders shall be filled to a minimum of 2250 PSI and maximum of 2500 PSI and have passed a leak check in accordance with T.O. 42B5-1-2. 3.1.4. Carbon Dioxide Cylinder dimensions shall be the standard 9 inch by 51-inch type and must be in the DOT ICC specification range of 3AA2400 (CF 336). 3.1.4.1. Carbon Dioxide: Cylinders shall be filled to a minimum of 600 PSI and maximum of 800 PSI and have passed a leak check in accordance with T.O. 42B5-1-2. 3.1.5. Contractor owned cylinders shall be color coded in accordance with MIL STD101B dated December 3, 1970 titled "color coding for pipeline and for compressed gas cylinders". The color coding for Aviator's Oxygen shall be: Top Cylinder - Green, Body - Green, Band "B" - White, Band "C" - Green. 3.1.6. Contractor owned cylinders shall be color coded in accordance with MIL STD101B dated December 3, 1970 titled "color coding for pipeline and for compressed gas cylinders". The color coding for Nitrogen, Technical shall be: Top Cylinder - Gray, Body - Gray, Band "B" - Black, Band "C" - Black. 3.1.7. Contractor owned cylinders shall be color coded in accordance with MIL STD101B dated December 3, 1970 titled "color coding for pipeline and for compressed gas cylinders". The color coding for Industrial Oxygen shall be: Top Cylinder - Green, Body - Green, Band "B" - Green, Band "C" - Green. 3.1.8. Contractor owned cylinders shall be color coded in accordance with MIL STD101B dated December 3, 1970 titled "color coding for pipeline and for compressed gas cylinders". The color coding for Carbon Dioxide shall be: Top Cylinder - Gray, Body - Gray, Band "B" - Gray, Band "C" - Gray. 3.1.9. All potentially hazardous materials supplied under this agreement must be accompanied by a Material Safety Data Sheet (MSDS) upon delivery to Columbus Air Force Base, Mississippi. 3.1.10. Valve protective covers are to be provided and installed for each cylinder. 3.1.11. Contractor shall maintain their cylinders, as applicable, to ensure they are in compliance with ICC, DOT, DOD, MIL-PRF-27210G, and MIL-STD-1411A regulations. 3.2. CONDITION OF CYLINDERS 3.2.1. Cylinder condition - In addition to all Federal, State, and Local laws and regulations covering condition of high pressure cylinders, cylinders will be rejected for use when: a. When foot ring and head ring of the cylinder no longer performs the intended function. b. When excessive corrosion is found in the foot ring or head ring (collars). c. Evidence of overheating, fire, or scorching. d. Cylinders which have visible bulges. e. When line or crevice corrosion on the cylinder is three inches or greater and 1/32 (0.031) inches in depth. f. Cylinder necks with cracks, folds, flaws and distortion. g. Valve protective cover is missing. h. Dents greater than 1/16 (0.062) inches depth when the major diameter of the dent is two inches or greater. i. Cuts, digs, gouges - Cuts, digs or gouges maybe measured with suitable depth gages. Any upset metal shall be smoothed off to allow true measurement without causing further damage to parent metal. Cylinder will be rejected when: (1) Length of defect is three inches or greater and 1/32 (0.031) inches in depth. (2) When original wall thickness cannot be measured and if the defect exceeds - of the original minimum allowable wall thickness. j. Grease or oils on valves or cylinders will be cause for reject of oxygen/nitrogen cylinders delivered to Columbus AFB MS. 3.3. UNAUTHORIZED CYLINDERS 3.3.1. All high-pressure cylinders manufactured by Taylor Division, Cunco Press are unauthorized for use and will be rejected. These cylinders maybe identified by the symbol "CTD", stamped under or near the serial number or hydrostatic test date. Further identification can be found by the DOT Stamp "3Al 800' on the neck. 3.3.2. All high-pressure cylinders manufactured by Taylor Wharton Iron and Steel Co. during the period 1942-1944 and identified by the stamp "TW" on the shoulder. Inclusive serial numbers are N33557 to N33756, N87461 to N87660, N40097 to N40296 and N51397 to N51596. Only the serial numbers listed above are affected. 3.4. TYPES OF GASES / FREQUENCY OF PICK-UPS AND DELIVERY 3.4.1. NSN 6830-01-169-4836 Oxygen, Aviator's Breathing, 99.5% min. assay as oxygen 2200 PSI MIL-PRF-27210G dated 4 April 1997. Type I Potentially Hazardous Material 3.4.1.1. Pickup and delivery will be on a weekly basis. Deliveries will be made each Thursday of each week to the following locations. Location Phone Estimated Weekly Annual Quantity Quantity T-1A Bldg. 995 Provided at Award 12 624 These are estimated quantities only; contractor shall exchange all empty cylinders. 3.4.1.2. Emergency deliveries may be requested for up to 5 cylinders and shall be delivered within 2 workdays. 3.4.2. NSN 6830-00-169-0805 Oxygen, Industrial use - Spec. BB-0-925A Potentially Hazardous Material 3.4.2.1. Pickup and delivery shall be on a monthly basis and made in conjunction with one of the weekly deliveries for the Aviator's Oxygen. Location Phone Estimated Bi-Monthly Annual Quantity Quantity Welding, Bldg. 218 Provided at Award 1 6 These are estimated quantities only; contractor shall exchange all empty cylinders. 3.4.3. NSN 6830 00 616 9183 Nitrogen, Technical, 99.5% min. assay as nitrogen 2200 PSI. A-A-59503. Type I, Grade B, Class 1 Potentially Hazardous Material Basis of purchase will be by the cubic foot, based on normal atmospheric conditions. 3.4.3.1. Pickup and delivery shall be on a weekly basis. Deliveries shall be made to correspond with the delivery of other gaseous cylinders to the following location. Location Phone Estimated Monthly Annual Quantity Quantity T-38 Bldg. 238 Provided at Award 25 300 PMEL Bldg. 327 Provided at Award 2 24 These are estimated quantities only; contractor shall exchange all empty cylinders. 3.4.3.2. Emergency deliveries may be requested for up to 10 cylinders and shall be delivered within 2 workdays. 3.4.4. NSN 6830-00-973-7274 3.4.4.1. Argon, Technical, 99.985 minimum assay as argon. MIL-A-18455C Type I Grade B Basis of purchase will be by the cubic foot, based on normal atmospheric conditions. 3.4.4.2. Pickup and delivery shall be on a monthly basis. Deliveries shall be made to correspond with the delivery of other gaseous cylinders to the following location. Location Phone Estimated Monthly Annual Quantity Quantity Welding, Bldg. 218 Provided at Award 5 60 These are estimated quantities only; contractor shall exchange all empty cylinders. 3.4.5. NSN 6830-00-292-0142 3.4.5.1. Carbon Dioxide, Technical, 99.5 minimum by volume. Basis of purchase will be by the cubic foot, based on normal atmospheric conditions. 3.4.5.2. Pickup and delivery shall be on a Bi-Monthly basis. Deliveries shall be made to correspond with the delivery of other gaseous cylinders to the following location. Location Phone Estimated Bi-Monthly Annual Quantity Quantity Machine Shop, Bldg. 220 Provided at Award 2 12 These are estimated quantities only; contractor shall exchange all empty cylinders. 3.5. REQUIRED TESTING 3.5.1. Hydrostatic test to be in compliance with DOT regulations (49 CFR 173.34) 3.5.2. Nitrogen shall meet the specifications of A-A-59503 and shall be Type I (Gaseous), Grade B (99.50% pure) or better and Class 1 (oil free). Nitrogen shall be considered oil free if the gas is compressed with a water lubricated or dry seal compressor or if gas is produced from a liquid nitrogen source. Class I gaseous nitrogen shall be contained in oil free cylinders. Nitrogen delivered shall be free of odors and moisture content shall not exceed 0.02%. 3.5.3. Particulate Matter Control. Nitrogen is used for purposes such as aircraft oxygen converter purging, pressurization of aircraft struts/components and servicing of aircraft tires, therefore it is important to control the nitrogen particulate matter content. Type I nitrogen shall contain no solid particles whose maximum dimensions are greater than 50 microns. This shall be accomplished by the use of a 10 micron or better nominal filter at or close to the cylinder charging manifold. 3.6. INSPECTION OF CYLINDERS 3.6.1. Upon Delivery, a joint inspection/receipt will be accomplished to ensure the following: a. Proper painting b. Valves are tightly closed c. Safety caps or plugs are leak tight and secure d. Valve protective caps are installed e. Evidence of grease or oil on the valves or cylinders (will cause rejection of the cylinder) f. Proper tag identification in accordance with paragraph 3.7 3.6.2. Unless otherwise specified, the contractor is responsible for inspection(s) in accordance with T.O. 42B6-1-1, T.O. 42B5-1-2, ICC and DOD Regulations. The Government reserves the right to perform any of the inspections set forth in the specifications where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements. 3.7. MARKING CYLINDERS 3.7.1. Identification tags (2 each) (DD Form 1574 supplied by the Government) shall be wired to the outlet port of each cylinder and shall contain the following information. This is in addition to the DOT label. a. Tag # 1. Product Name, Type, Grade, Class, name of manufacturer, name of contractor (if different from manufacturer), date of manufacture, and lot identification number, PSI of contents and National Stock Number. b. Tag # 2. - Contractor's name, cylinder serial number, leak check date C/W, and a remarks area for recording defects of cylinder. 4. QUALITY ASSURANCE: The Government has the right to inspect and test all supplies called for by the contract, to the extent practicable, at all places and times, including the period of manufacture, and in any event before acceptance. In accordance with FAR 52.212.4, "Contract Terms and Conditions-Commercial Items," the Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no additional cost. 5. HOURS OF OPERATION: All deliveries shall be performed during normal working daylight hours between 7:30 through 4:15 PM Central Time. Workdays are calendar days except for weekends, federal holidays and designated Wing stand down and Presidential appointed down days. The contractor will be notified, if necessary, when a Wing stand down and/or a Presidential appointed down day will occur and delivery will not be required. 6. FEDERAL HOLIDAYS: Federal Holidays are as follows: New Year's Day 1 January Martin Luther King, Jr's Day 3rd Monday of January President's Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veteran's Day 11 November Thanksgiving Day 4th Thursday of November Christmas Day 25 December Holidays occurring on Saturday will be observed the proceeding Friday. Those occurring on a Sunday will be observed the following Monday. Additional holidays consist of designated Wing stand down and Presidential appointed down days. In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute Any other day designated by Executive Order 7. INVOICING AND PAYMENT METHOD: The contractor shall submit monthly invoices itemizing each delivery ticket for that month. Invoices shall be in accordance with the terms and conditions of this Contract. 8. SAFETY: 8.1. The contractor shall comply with all federal, state, Occupational Safety and Health Administration (OSHA) standards and local environmental laws and regulations concerning the environmental, occupational safety and health, and hazardous material. In case of conflict among these laws and regulations, the most stringent law or regulation shall apply. If, as a result of the contractor noncompliance with any applicable OSHA standards, environmental law or requirement and the government incur any cost (e.g.,) the contractor will indemnify the government and provide reimbursement for such costs. If a federal, state, or regulatory agency assesses any fines, penalties, or fees against the government that is attributable to the contractor noncompliance with any environmental law or requirement, the contractor shall indemnify the government for the amount of the fine and other government costs attributable to the violation. 8.2. Hazardous Materials: The contractor shall comply with Columbus AFB procedures governing control of hazardous materials (29 CFR 1910.1200, 40 CFR 1 Part 261, 40 CFR-1 Part 266, 40 CFR 370, 40 CFR 372, AFI 32-7086 and supplements thereto). Prior to bringing any hazardous materials onto Columbus AFB, the contractor shall submit a list of all known hazardous materials and intended quantities, with associated Material Safety Data Sheets (MSDSs) to 14 MDOS/SGOAB (Bioenvironmental Engineering Services), 14 CES/CEV (Environmental Flight), and 14 FTW/SE (Wing Safety for review. These offices will determine if any products require control or tracking through 14 SPTG/LGSDH (HAZFO). 8.3. Environmental Protection: Within the limits of their respective legal powers, the parties to this contract shall protect the premises against pollution of its air, ground, and water. The contractor shall comply with any laws, regulations, conditions, or instructions affecting the activity hereby authorized if and when issued by the Environmental Protection Agency, or any federal, state, interstate or local government agency having jurisdiction to abate or prevent pollution. The disposal of any toxic or hazardous materials within the premises is specifically prohibited. Such regulations, conditions, or instructions in effect or prescribed by said Environmental Protection Agency, or any federal, state, interstate, or local government agency are hereby made a condition of this contract. The contractor shall not discharge waste or effluent from the premises in such a manner that the discharge will contaminate streams or other bodies of water or otherwise become a public nuisance. 9. SECURITY: 9.1 Security Requirements and Clearances 9.1.1. Contractor Notification Responsibilities The contractor shall notify the 14 MXS Government representative and the 14 Security Forces Squadron, Pass and Identification, five workdays before on-base performance of the contract. Updated employee listings shall be maintained by the contractor and provided when an employee's status or information changes. The notification shall include: A. Employee listing submitted on company letterhead containing the full first name, last name, middle initial and social security number of company representatives. B. The contract number and contracting agency. C. The reason for the contract (i.e., work to be performed). D. The date contract performance begins. 9.1.2. Pass and Identification Items The contractor shall ensure the following pass and identification items required for contract performance are obtained through the local Security Manager for all employees needing base access. Employees requiring unescorted entrance to restricted areas must obtain a favorable National Agency Check (NAC) investigation from the local Security Manager. 9.1.3. I-9 form for each person registered for operation on the installation and shall be surrendered by the registrant upon termination of the contract, their employment or upon expiration of the form, whichever occurs first. 9.1.4. The loss of any pass and identification items shall be reported as soon thereafter as possible to the issuing activity and the QAP. 9.1.5. Retrieving Identification Media The contractor shall retrieve all identification media from employees who depart for any reason before the contract expires (e. g., terminated for cause, retirement) and return such media to Pass and Identification for proper disposition. 9.1.6. Reporting Requirements Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel and resources. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter. 9.1.7. Entry Procedures to Controlled/Restricted Areas Other than areas controlled by contractor, the contractor is not authorized to enter any controlled/restricted areas without escort. 9.1.8. Traffic Laws The contractor and his employees shall comply with base traffic regulations. 10. PERSONNEL: 10.1. Project Manager (PM). The Contractor shall provide a PM who shall be responsible for the performance of the work. The name of this individual and an alternate(s), who shall act for the Contractor, shall be designated and provided in writing to the Contracting Officer prior to commencement of work. The PM and/or an Alternate(s) shall be empowered with authority to make management decisions, which may arise in day-to-day operations without undue delay. The PM and/or any Alternate(s) shall be able to read, write, speak and understand English fluently. 10.2. The PM or alternate(s) shall be available during normal duty hours (8:00 a.m. to 4:00 p.m.) within two (2) hours, if called, to meet on the installation with Government personnel designated by the Contracting Officer to discuss refills. 11. TECHNICAL REPRESENTATIVE: The Quality Assurance Office is designated as the Technical Representative and will advise the Contracting Officer on all technical matters pertaining to this agreement. Any changes will be submitted through the Technical Representative in writing and must be formally modified and mutually agreed to between the Contracting Officer and the contractor.