INDUSTRIAL HYGIENE SURVEYS FOR KENTUCKY NATIONAL GUARD MAINTENANCE FACILITIES

SOURCES SOUGHT INDUSTRIAL HYGIENE SURVEYS FOR KENTUCKY NATIONAL GUARD MAINTENANCE FACILITIES NOTE: This is a Sources Sought publication ONLY. This announcement is issued solely for information and planning purposes only (i.e., market research) - it does not constitute a Request for Quote (RFQ), Invitation for Bid (IFB), or a Request for Proposal (RFP); or a promise to issue an RFQ, IFB, or RFQ in the future. This publication does not obligate the United States (US) Government to any contract award. This notice does not restrict the Government as to the ultimate acquisition approach. Responses to this publication shall be for informational purposes only. The Government will not pay for any information or administrative costs incurred in response to this publication. Submittals will not be returned to the responder. 1. CONTRACT INFORMATION: The Kentucky National Guard has maintenance facilities that require yearly industrial hygiene sampling. Once these samples are collected, analysis by an accredited laboratory is necessary. 2. PROJECT SCOPE: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform industrial hygiene surveys as defined in the Performance Work Statement (PWS). The contractor's laboratory, either owned or sub-contracted, shall maintain active and current American Industrial Hygiene Association (AIHA)-accreditation. Conduct a thorough IH investigation to determine the potential for any IH and/or occupational health and safety hazards in the facility where NG employees work as defined by AR 385-10 Army Safety Program. Evaluate each facility for applicable Army and OSHA specific programs (see Exhibit 2). The evaluation shall include determination that program documents exist and are readily available. Workplace control evaluation. The selected contractor shall properly document the existing engineering, administrative and personal protective equipment used in each process (see Exhibit 3). Annotate noise reduction ratings for all hearing protection devices, the specific type of protective gloves used, and types of respirators and filters utilized All existing and operational ventilation systems shall be evaluated for compliance with OSHA, NGB or applicable standards/guidance (Vehicle exhaust ventilations are provided in Exhibit 4). Provide evaluation details including type of ventilation (local exhaust or dilution), process/operations (spray painting, vehicle exhaust, welding, etc.), recorded measurements used to determine compliance (face or capture velocity) and other observations made during the evaluation. To determine occupational exposure levels, conduct air breathing zone sampling for the complete work shift or portion of the work shift when the highest exposure is anticipated. Ensure that sufficient air sampling volume is achieved so that the laboratory limit of detection is less than the hazard occupational exposure limit (OEL). The exposure results shall be used to determine the work shift time weighted average (TWA) or short-term exposure limit (STEL) for each targeted hazard. If the sample results exceed the applicable hazard OEL (use ACGIH TLV when more conservative than OSHA PEL) contact the KYIHS office. Personal air sampling for hexavalent chromium shall be conducted using an Institute of Medicine (IOM) sampler with polyvinyl chloride (PVC) filter. The IOM cassettes (reusable or disposable) should be ordered from the laboratory identified in the PWS along with a calibrator adapter. Conduct noise survey measuring sound levels using calibrated sound level meters and properly completing DD Form 2214 - Noise Survey Perform noise dosimetry on as many employees as possible to ensure the Army Safety and OSHA standards are met (listed on DD Form 2214). When noise dosimetry is performed, personnel shall be separated into similar exposure groups (SEGs) based on the process(es) performed (vehicle maintenance, sanding/grinding, spray painting, etc.) and/or position description/job duties. All personnel that meet and or exceed a 8-hr TWA of 85 dBA will have a Hearing Conservation Letter attached in the report identifying the individual of noise exposure, see exhibit 11 for sample letter. Identify evidence of mold/water intrusion problems within a facility during site visit and provide photo documentation. Evaluate chemical storage areas in the facility to determine compliance with the OSHA hazard communication regulation. Annotate personal protective equipment available for use when hazardous chemicals are handled. Obtain a shop layout plan and clearly depict the location of operations identified during the survey. Conduct an illumination investigation to determine if lighting is adequate in each area in the facility where personnel perform job duties. Take photographs of the exterior and interior of each facility. Photograph all potential hazards or items of concern noted during survey. Catalog and describe each photograph by location and concern. Prepare and provide a signed report in PDF format to the KYIHS and RIHS Office mailbox at contact@example.gov. Address report to the Shop Supervisor of each facility. Notify KY IH & Safety Office immediately of any Immediately Dangerous to Life and Health (IDLH) concerns identified during the survey. Conduct Indoor Air Quality (IAQ) investigations upon identification of mold/water intrusion problems within an administrative facility or if IAQ issues are reported by building occupants (administrative areas only). If there are no visual indications of potential IAQ issues or reported IAQ issues, measurement of IAQ parameters is not required. After completing a worksite visit, the contractor records identified workplace deficiencies (issues evaluated and non-compliant with Federal standards, Service specific regulations, authoritative standards, and recommended practices) using the spreadsheet attached as Exhibit 6. Each identified deficiency is assigned a risk assessment code (RAC) based on the type of risk: health, noise, safety or ergonomic. Once a RAC is assigned for each deficiency, recommendations are made for corrective actions and included in the installation hazard abatement plan or its equivalent. 3. CONTRACT TYPE: This acquisition is subject to FAR Part 12 and 13. One solicitation will be issued for the acquisition consisting of a Request for Quote (RFQ). The anticipated award date is July 2022. The Period of Performance shall be from time of award till 30 September 2022. Work may extend past 30 September 2022, but all work and deliverables must be completed NLT 30 November 2022. The contractor will have no more than thirty (30) calendar days from award of Contract to schedule the appointment/ Site visit through the Point of Contact (POC) at the survey site. The contractor shall be complete with all survey requirements to include submission of any reports to the Government and survey samples to appropriate laboratories. 4. SUBMISSION REQUIREMENTS: The Government is seeking to identify qualified sources under the anticipated North American Industry Classification System (NAICS) Code 541380 - Testing Laboratories. Size Standard $16.5M. In response to this source sought, please submit the attached Market Research Questionnaire, along with other documents (e.g., capabilities relative to the subject requirement) electronically via email no later than 20 June 2022 at or before 12:00 PM Eastern Standard Time (EST) to Contracting Officer Andrew J. Spencer at contact@example.gov