Industry Day One-on-Ones - Modernizing the Air Force (AF) Foreign Military Sales (FMS) legacy systems (CMCS & SAMIS)

THIS NOTICE IS NOT A REQUEST FOR PROPOSAL. This notice is for information and planning purposes only. The information herein is subject to change and in no way binds the Government to solicit for or award a competitive contract. The Government is not obligated to and will not reimburse any costs associated with attending these Industry One-on-Ones. Background Objective The United States Air Force Foreign Military Sales is assessing the most effective way to modernize our current FMS legacy systems. Security/Cybersecurity: System will be compliant with DoD cyber security regulations. In addition, the system shall be implemented IAW NIST 800-53 and DoD NetOps Global Information Grid as specified in DoDI 8410.02. Systems must be modernized and migrated to an affordable open system and hosting environment, no down-time, and no loss of data, functionality, or performance loss, and with minimal mission risk. Legacy System Information Case Management Control System (CMCS) (circa 1990) provides centralized financial and logistical tracking for FMS cases, per congressional mandate. It provides creation and maintenance of case file data related to FMS cases for case planning, execution and management. This central collection point performs unique FMS accounting functions in real-time with on-line interactive financial management capabilities and updating/ reporting operations that interface with other systems during the life of a case. Such functions include obligation authority, commitments, expenditure authority, disbursement of funds, customer billing, total financial reporting, case oversight and delivery of goods made on FMS cases including line and case closure to support the Air Force Security Assistance (SA) mission. Security Assistance Management Information System (SAMIS) (circa 1985) is the Air Force FMS procurement system which supports the partner countries sustainment needs. SAMIS provides end to end management of the FMS requisition environment which includes a wide range of functions including order management, MILSTRIP interfaces, status processing, and catalog management. It processes logistical and financial data related to the support of the Air Force SA mission. SAMIS improves the effectiveness, timeliness, and accuracy of data processing relating to Air Force Materiel Command (AFMC) negotiations, acquisition, and physical delivery functions of international logistics support requirements. It manages and supports the purchase of Air Force military equipment and supplies by foreign governments. Legacy System Characteristics - SAMIS and CMCS data is stored in pre-relational database management systems (DBMS) based on hierarchical structures - CMCS has (Information Builders Inc.) mainframe based FOCUS data structures, with approx. 1.5 million lines of FOCUS and COBOL code - SAMIS has (Software AG) ADABAS data structures, with approximately 2 million lines of NATURAL and COBOL code and in addition SAMIS has an extensive Batch system executed by Job Control Language (JCL) that runs shortened cycles during the day and a complete cycle at night. - SAMIS utilizes COMPLETE as the teleprocessing monitor for its online environment which is programmed in Software AG's NATURAL code base - Both systems have a combination of online and batch processing components - A significant number of flat-file interfaces are utilized in the two systems o Between in-house applications (>175) o Internal to the applications (>250) o External entities (>100) - CMCS has approximately 586+ active users (U.S. Government Only) & SAMIS has approximately 884+ active users (Foreign National & U.S. government) o Users have the ability to access both systems via web access through DISA's MIAP portal; as well as Department of Defense Information Network (DODIN) access (i.e. onsite or VPN connectivity) ONE-on-ONE SESSIONS NOTICE): "ALL ONE-on-ONE SESSIONS ARE FILLED - future sessions may be opened at a later time" Points of Contact: Acting Contracting Officer- Joseph Seiber Joseph.Seiber.1@us.af.mil Program Manager - Michelle Childress Michelle.Childress.2@us.af.mil Also email: Business Enterprise Modernization Office Email AF.FMS.Business.Enterprise.Modernization.Off.Org@us.af.mil The following are instructions for registering (REGISTRATION IS CLOSED FOR NOW): Email both of the above emails with intent to attend Virtual One-on-Ones. Subject Line should read as follows: - RFI #FA863021FMS Air Force Foreign Military Sales (FMS) Modernization Initiative One-on-One Request Must include company information: Name, Address, Cage, Business Size/Type Must include primary point of contact: Title, Email Address, Telephone Number and also list of attendees: Name, Title, Email Address Vendors must follow the link below to select their timeslot: https://doodle.com/poll/5nzrdrucgt69dhhm?utm_source=poll&utm_medium=link When inputting your name, include your company (i.e., John Smith-Company) Identified POC/attendees of your company will receive an invite/email with instructions how to access your session Additional Information: Meeting timeslots will not exceed 45 mins. Maximum number of attendees is 50 Please note that all prospective contractors must be registered in the System for Award Management (SAM) at www.sam.gov in order to be awarded a Department of Defense contract In order to facilitate the best exchanges of information/knowledge sharing, we suggest vendors re-familiarize themselves with original RFI #FA863021FMS and the additional questions sent following the RFI. As part of the government initial conceptual architecture, the government is leaning towards a hybrid approach. When we say hybrid, we mean an integrated environment where a portion of the solution to be accomplished by refactoring through code-conversion that takes advantage of a modernized cloud technologies within a government approved cloud environment, and the other portion to be accomplished through a low-code/no-code SaaS/PaaS within a government approved cloud environment. The government is interested in the key points below: Experience delivering an integrated solution where utilizing a refactored approach (through code conversion) coupled with a low-code/no code solution within a commercial or government clouds (Please explain in detail)? What is your experience and knowledge in FMS business processes and current FMS legacy systems (SAMIS/CMCS)? What type of key performance indicators would you add as part of your quality surveillance plan that you would track as part of this contract and why? And does your company have any quality or process rated certifications (e.g. CMMI or ISO 9001)? Do you plan to utilize any teaming strategies? If so, can this be shared? What is your past record for delivering working solutions of similar scope on cost and on schedule? Experience in integrating various third party solutions into a single system - see reference architecture. What are the vendors experience in migrating data and coordinating the cut over of interfaces, processing, and user access for active work with minimal down time to the users? On previous efforts worked by the vendors, what has been the downtime? Any questions concerning this acquisition must be submitted in writing to Ms. Childress, Michelle.Childress.2@us.af.mil and Mr. Seiber, Joseph.Seiber.1@us.af.mil as well as AF.FMS.Business.Enterprise.Modernization.Off.Org@us.af.mil. All questions and answers will be publicly posted here for all interested parties. Additionally, company participant list will be publicly posted. If your company chooses to share proprietary information in your One-on-One Sessions, this information will not be shared with any outside entities. This One-on-One Sessions Notice is issued solely for information and planning purposes and all information provided is subject to change. It does not constitute a solicitation (Request for Proposal or Request for Quotations) or a promise to issue a solicitation in the future. This One-on-one Sessions Notice does not commit the Government to contract for any supply or service. The Government is not, at this time, seeking proposals. Responders are advised that the Government will not pay for any information or administrative costs incurred in response to this Virtual One-on-One Notice. The Government will not assume liability for costs incurred by any attendee. All costs associated with responding to this Virtual One-on-one Sessions Notice will be solely at the responding party's expense. *** Industry questions are attached ***