Informal Solicitation of Quotes - Runway De-icing and Anti-Icing Fluid and Solid Concentrate

The Charlottesville-Albemarle Airport Authority is soliciting quotes for the purchase and delivery of Runway De-Icing and Anti-Icing Fluid on an as-needed basis for approximately twelve months. The required product must be a potassium acetate base solution meeting SAE AMS 1435 specifications, featuring a minimum of 50 percent potassium acetate by weight, a pH between 9.0 and 11.5, and a freezing point below -50 degrees Fahrenheit. Deliveries must be made via tank truck in quantities of 4,500 gallons (plus or minus 300 gallons) per shipment to the airport in Charlottesville, Virginia. To be considered responsive, vendors must be able to deliver shipments within 24 hours of a request and provide a telephone contact available 24 hours per day. Award will be based on the lowest price per shipment from a responsive and responsible bidder with positive commercial references. Required submission documents include a quote form, a Material Safety Data Sheet, independent laboratory certification of SAE AMS 1435 compliance, and a report on biochemical and theoretical total oxygen demand. Quotes are due by 3:00 p.m. Eastern time on October 16, 2026. The contract is subject to various Virginia state codes and federal regulations, including the Davis-Bacon Act, Buy American Preference, and non-discrimination requirements. Contractors must provide proof of insurance naming the Authority as an additional insured and provide a Virginia State Corporation Commission Entity ID. Payment will be rendered within 45 days of receipt of goods or invoice, subject to the provision of a social security number or federal employer identification number.