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Ink and Toner UTC

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RFQ033359State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The City of Columbus is seeking a Universal Term Contract to procure remanufactured and original equipment manufacturer ink and toner cartridges, along with associated printer maintenance services, for citywide use through January 1, 2029. The majority of cartridge usage—approximately 95%—is for Hewlett Packard or compatible products, with remaining demand covering Brother, Canon, Dell, Epson, Lexmark, Ricoh, and Xerox brands. Offerors may propose to supply one or both types of cartridges and are required to provide discounts off published price lists or catalogs. Bidders must demonstrate relevant experience in supplying these materials and services over the past five years and provide documented evidence of successful contracts with at least four similar customers in scope, complexity, and cost. All proposals must be submitted via the City’s Vendor Services portal by 3:00 PM on August 20, 2026, with questions due by 1:00 PM on August 6, 2026, and responses to be posted by August 13, 2026. Additional details and submission procedures are available on the Columbus Vendor Services website.

General Info

Columbus seeks universal contract for ink/toner cartridges and printer services through 2029, requiring vendor experience and discounts.

Agency

Ohio → PurchasingView Agency

NAICS

424120 - Stationery and Office Supplies Merchant WholesalersView NAICS

Place of Performance

Columbus,, Columbus, OH, 43215, USA

Set-Aside

NONE

Documents

(1)

RFQ033359 Bid Packet - Ink and Toner UTC

OCTET-STREAM

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Timeline

PhaseSolicitation
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Solicitation

Response Deadline

Submission deadline

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Organization & Contact Information

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AgencyOhio → Purchasing
ContactsNo contacts available
OfficeN/A
Organization / Agency
Ohio → Purchasing
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Office AddressN/A
ContactsNo contact information available

Full Description

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1.0 SCOPE AND CLASSIFICATION 1.1 Scope: This proposal is to provide the City of Columbus with a Universal Term Contract to purchase remanufactured, and original equipment manufacturer (OEM) ink, and toner cartridges, and printer maintenance, to be used City wide. The City of Columbus may enter into one or more contracts. Offeror may propose one or both types of cartridges. Approximately ninety-five percent (95%) of all cartridges used annually are Hewlett Packard or compatible. The remaining purchases are for Brother, Cannon, Dell, Epson, Lexmark, Ricoh, and Xerox or compatible. The proposed contract(s) will be in effect through January 01, 2029. 1.2 Classification: The successful Offeror will provide and deliver ink and toner cartridges. Offeror are asked to quote discounts off price list or catalogues. Offeror are required to show experience in providing this type of material, and services as detailed in these specifications. 1.2.1 Bidder Experience: The Offeror must submit an outline of its experience and work history in these types of materials and service for the past five years. 1.2.2 Bidder References: The Offeror shall have documented proven successful contracts from at least four customers that the Offeror supports that are similar in scope, complexity, and cost to the requirements of this specification. 1.3 Specification Questions: Questions regarding this bid must be submitted on the Vendor Services portal by 1:00 PM Thursday, August 06, 2026. Responses will be posted on the RFQ on Vendor Services no later than Thursday, August 13, 2026, at 1:00 PM. 1.4 For additional information concerning this bid, including procedures on how to submit a proposal, you must go to the City of Columbus Vendor Services web site at https://columbusvendorservices.powerappsportals.com/ and view this bid number.

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