Toner

The Statewide Procurement Division of the Texas Comptroller of Public Accounts is soliciting sealed bids for toner to be supplied to the Texas Department of Criminal Justice under solicitation number 304T-26-696-6-M0025, with responses due by August 20, 2026, at 1:30 p.m. Central Time. This Invitation for Bids is a firm-price contract requiring all pricing to remain fixed for 120 days after the submission deadline. The solicitation specifies detailed technical requirements for ten line items: four proprietary Canon high-yield toner cartridges (black, cyan, magenta, yellow) for specific printer models, and six reference items for Okidata toners and printer components, all of which must meet exact part numbers or be equivalent alternatives without voiding existing warranties. Delivery is FOB Destination to Huntsville, Texas 77340, with all unit prices required to include shipping, handling, delivery fees, and fuel surcharges. Each shipment must be accompanied by a packing slip, labeled with brand name, package quantity, lot number, and other identifying information, and clearly marked with the purchase order number and destination address. Responses must include the mandatory price sheet in .xml format (preferred) or .xlsx, along with seven required attachments: Execution of Response, Respondent Information, Preferences, Insurance Statement of Intent, Self-Insured Retention certification (if applicable), identification of confidential information, and all assumptions or exceptions. Failure to submit any mandatory document results in automatic disqualification. Contractors must also comply with numerous legal and ethical certifications including compliance with equal employment laws, prohibitions against bribery or conflicts of interest, certification of non-debarment status, Texas franchise tax compliance, and adherence to state laws prohibiting boycotts of Israel and business with designated foreign entities. Contractors are required to affirm they will not use artificial intelligence in contract performance without prior written consent, complete required cybersecurity training, purchase Texas-made goods when competitively available, and maintain adequate insurance coverage. The contract term runs through August 31, 2026, and award will be made on a best-value basis, evaluating compliance with specifications, purchase price, and risk of non-performance, potentially yielding multiple awards across line items. Payment terms follow Texas state law with 30-day net payment and strict invoicing requirements including the contractor’s Texas Identification Number, purchase order number, and full delivery details. All communications post-award must be directed