INL Colombia Spare Parts for Drug Trace Detectors

Sources Sought Notice:  19INLE26I0022 - INL Colombia Spare Parts for Drug Trace Detectors

(PCS: 5999 NAICS: 334511)

Background:

The INL section, Interdiction Program requires spare parts and consumables for proper maintenance and operation of the drug trace detectors donated by INL for detecting cocaine, and other drugs concealed in air and maritime shipments. Drug trace detectors are an essential tool for CNP DIRAN to detect drug shipments due to its extreme high capacity of detecting microscopic traces of drugs. Expected results from the use of these devices can be achieved through it’s correct use by proficient operators as well as from permanent availability and proper functioning of these devices. 

This Sources Sought notice is issued for planning market research purposes only, and does not constitute a solicitation for proposals, offers, bids, and/or quotes. This is not an announcement of a forthcoming solicitation, or confirmation that the Government will contract for the items contained in the Sources Sought, nor is any commitment on the part of the Government to award a contract implied. Responses to this notice will assist the Government in identifying potential sources and in determining if a Small Business set-aside of the solicitation is appropriate. Respondents are advised that the Government will not pay for any information or administrative cost incurred in response to this Sources Sought. Responses to this notice will not be returned.

The following information is requested in this RFI/Sources Sought:

1.  Company name, point of contact, phone number, and address;

2.  UEI Number and CAGE Code;

3.  Interest in nature of participation [e.g., prime contractor, teaming partner, primary subcontractor];

4.  SDVOSB/HUBZONE/8(a)/WOSB or other SBA certification for applicable NAICS;

5.  Statement of capabilities applicable to this requirement;

6. Confirm offeror is an authorized reseller of noted OEM parts where specified

Interested contractors may provide the above information via e-mail to the addresses listed below. Information submitted must be in sufficient detail as to allow for a thorough government review of the firm's interest and capabilities.

This information is due no later than Tuesday, May 12, 2026 at 5:00 PM EDT.

Primary Point of Contact:

Michele Coccovizzo
Senior Contract Support Specialist
CoccovizzoML@state.gov

Secondary Point of Contact:

Jamillah Timmons
Contracting Officer
TimmonsJ@state.gov

Technical Specifications:

PLEASE SEE ATTACHED ANNEX A FOR FULL LISTING OF COMPONENTS, SPECIFICATIONS, AND QUANTITIES

The awarded contractor shall deliver following OEM spare parts and OEM consumables, for “Hardened Mobile Trace”, and “Itemizer 3 Enhanced” models manufactured by Morpho Safran (now Rapiscan Systems) as herein described:

Supply of spare parts and consumables on Hardened Mobile trace and Itemizer 3 Enhanced. Line Items 1 though 23

The awarded contractor shall supply OEM spare parts and OEM consumables which must match exact part number when provided, as described under line items one (1) through twenty-three (23), from above table under ANNEX A. Technical specifications.  These OEM spare parts and OEM consumables must be specific for “Hardened Mobile Trace”, and “Itemizer 3 Enhanced” trace detector devices, originally manufactured by Morpho Safran (now Rapiscan Systems).   

The awarded contractor must grant expiration date from all calibration traps, verification traps, and sample traps, are beyond six months from delivery date, and expiration date from all positive and negative dopants are beyond one year from delivery date.  
 

DELIVERY, SHIPPING, AND HANDLING INSTRUCTIONS. LINE ITEM 24, Qty:1

The awarded contractor is responsible for the delivery of all spare parts and consumables for Hardened Mobile trace and Itemizer 3 Enhanced trace detector devices, described on the Line items four (4) through twenty three (23) from the Technical specifications table found in ANNEX A,  to the INL Freight Forwarder in Miami, FL. USA, no later than thirty (30) calendar days after awarding of the procurement order by the INL Contracting Officer.

The awarded contractor is also responsible for the delivery of consumables for Hardened Mobile trace and Itemizer 3 Enhanced trace detector devices, described on the Line items one (1) through three (3) from the Technical specifications table found on ANNEX A,  to the INL Freight Forwarder in Miami, FL. USA, which must be split in two shipments as follow: 

First shipment of 50 packs of Calibration traps, 50 packs of Verification traps, and 180 packs of Sample traps, must be in same shipment as line items four (4) to twenty three (23), no later than thirty (30) calendar days after awarding of the procurement order by the INL Contracting officer.

Second shipment of remaining  50 packs of Calibration traps, 50 packs of Verification traps, and 180 packs of Sample traps, within the sixth month of the contract. The intention of splitting shipment of line items 1, 2 and 3 is to grant availability of valid calibration, verification and sample traps throughout the year, reducing the risk of using traps that have expired. 

All packs containing sample, calibration and verification traps shall be labeled with its corresponding expiration date, or best if used by date label. All sample and calibration traps shall have an expiration date, or best if used by date of 12 or more months from date of delivery.  All verification traps shall have an expiration date, or best if used by date of 6 or more months from date of delivery.

Freight Forwarder Information and POC: 

SHIPPING ADDRESS

Goldbelt Security, LLC 

10800 NW 21st, Suite 100, Miami, FL 33172

 Phone: 786-486-8848

The contractor, upon notification, shall replace any lost or damaged items during shipment. The items being acquired shall be donated to the government of the ultimate destination, Colombia.  The awarded contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork.  One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.            

Marking and packing guidelines.

All boxes shall be marked clearly as follows:

EMBAJADA DE ESTADOS UNIDOS BOGOTA, COLOMBIA- INL

 C/O Goldbelt Specialty Services Warehouse

Bogota, Colombia

Order No. (Insert)

Box #__ of __   (if applicable)

 ATTN:  INL/Colombia

(Improperly marked shipments may be rejected by the Government)

PLEASE NOTE:

All orders are ultimately intended for an overseas destination.  If the shipment contains wood packaging material, the packing and palletizing must conform to the International Standard for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the packing materials meet this standard.  Any deliveries arriving at our indicated domestic delivery address that do not meet these standards.

All items purchased through this procurement process will be donated to the Colombia National Police.                                                                                                                                                                                                                                                                       

WARRANTY

All procured items shall be covered by one or more-year standard warranty.

 Warranty period will start from the date the procured items are delivered in the delivery address in U.S. as stated above.

When any of the materials fails in its performance during the warranty period, the vendor will replace them at no additional cost for the U.S. Embassy.                                                                                                       

CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Colombia in accordance with the packing, marking, and submission of documents as instructed herein. 

INSPECTION, ACCEPTANCE AND PAYMENTS

The final inspection and acceptance of ALL items shall be performed by the U.S. government upon their arrival at delivery place.

 The payment[s] to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL in Colombia. If item does not fulfill requested technical specifications, INL Bogota will return the items to vendor location. Vendor shall evaluate and replace returned items with no transportation cost to INL. INL will have 20 days [Calendar Days] to inspect and accept all items after arrival date.

The INL’s logistics team will document receipt and transfer of items as they arrive. An INL generated receiving report shall include the complete inventory of all equipment received for transfer, detailing: item description, brand name, serial number (when provided.) and any special features noted.                                                                                                                                                                                                        

PERIOD OF PERFORMANCE (POP) or ESTIMATED DELIVERY DATE

The period of performance for supply and delivery of all items described ANNEX A Technical specifications is seven calendar months from awarding of the procurement order by the INL Contracting officer.  However, the awarded vendor must deliver all procured spare parts and consumables as described under the Deliver Section of this notice.