INL Jerusalem Management Advisor

THE SOLICITATION IS EXTENDED FOR TWO ADDITIONAL WEEKS. CLOSING DATE IS NOW 5/14/2010. You have received this "Personal Services Contractor (PSC)" solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC you may contact the DOS Official named in the cover letter of this solicitation. The Department is not responsible for any data/text that may not be received when retrieving this document electronically. If the recipient does not notify the contact person that they have obtained this document then any amendments to the document may not be available to the recipients. Amendments to solicitation documents generally contain information critical to the submission of an application. Management Advisor INL Jerusalem ISSUANCE DATE: 03/25/2010 CLOSING DATE: 05/14/2010 SOLICITATION NUMBER: PSC-10-036-INL Gentlemen/Ladies: SUBJECT: Solicitation for Personal Services Contractor (PSC), Department of State, Bureau for International Narcotics and Law Enforcement Affairs. The United States Government, represented by the Department of State, is seeking proposals (OF 612's) from U.S. citizens interested in providing the PSC services described in the attached. Submissions shall be in accordance with the attached information at the place and time specified. Any questions may be directed to Mary Pat Hayes-Crow, Contracting Officer, INL/RM/MS, DOS, who may be reached at FAX No. (202) 776-8686 OR E-Mail hayes-crowmp2@state.gov. Emailed applications to hayes-crowmp2@state.gov are preferred. Originals are not required but if sent, applications should be sent via Fed Ex or DHL. Applications sent via the US MAIL may NOT be received in time. Mary Pat Hayes-Crow, INL/RM/RM, Navy Hill South (202) 776-8373 Department of State 2430 E. Street, NW Washington, D.C. 20520 Late applications shall not be accepted, unless there was a mishandling once received in DOS. Along with the OF 612 which can be found on www.gsa.gov under Federal Forms, applicants shall provide a resume and three references including contact information. Applicants are also requested to provide their full mailing address (fax, telephone and/or e-mail where applicable). Applicants should retain for their records copies of all enclosures which accompany their proposals. Please reference the number of this solicitation when sending your application. There are multiple positions that will be filled from this solicitation. Sincerely, Mary Pat Hayes-Crow, Contracting Officer 1. SOLICITATION NUMBER: PSC-10-036 (INL) 2. ISSUANCE DATE: 3/25/10 3. CLOSING DATE/TIME SPECIFIED: 5/14/10 FOR RECEIPT OF APPLICATIONS: 16:00 PM ET 4. POSITION TITLE: Management Advisor INL Jerusalem 5. MARKET VALUE: FP 2 6. PERIOD OF PERFORMANCE: estimated July 2010- July 2011 7. PLACE OF PERFORMANCE: Jerusalem 8. JOB DESCRIPTION: See below GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR BACKGROUND: INL/Jerusalem is a new program that needs to establish the proper procedures to comply with good management principles and USG regulations. It also needs to develop the means to provide the flow of information that allows INL managers to monitor the program and plan out its future. During a recent INL management assessment visit, the team strongly recommended the position be added immediately, to create oversight mechanisms that provide for better internal controls and other management tools based on best practices. Basic Function of Position: The Management Officer administers the INL/J human and material resources. The incumbent is the principal advisor to the INL Director and Deputy Director on every aspect of management. Serves as the single point of contact for Logistical support for the 6 INL-funded projects that provide assistance to the Palestinian Authority. Direct-line supervisor is the INL Director. The incumbent supervises 11 LES employees. Major Duties and Responsibilities 1. In concert with the Mission Strategic Plan (MSP), coordinate the activities of the INL Management sub-sections to provide responsive, equitable and high-quality services to all project managers within the constraints of available resources and conforming to all DOS policies. This includes: managing the INL office's daily activities; determining priorities; assigning tasks to self and LES staff; monitoring task fulfillment; setting deadlines; ensuring correct maintenance of files (paper & electronic); and, planning for eventualities. 2. Supervises LES staff responsible for managing vetting, end-use monitoring (EUM), procurement & supplies, budgeting, accounting, transportation, support for visitors, and general administrative support. 3. Ensures that appropriate internal control mechanisms are in place, that classified material and information is appropriately protected, and that established security regulations are fully followed. 4. Ensures consistency in administrative policies of all Mission elements, including, but not limited to, Foreign Service National (FSN) personnel, incentive awards, EEO issues, privileges, immunities, procurement restrictions, End Use Monitoring, and sale of property. 5. Represents INL/J management interests in the International Cooperative Administrative Support Services (ICASS), the Inter-Agency Housing Board (IAHB) and other Management meetings. 6. Evaluates staffing and develops position descriptions for newly created positions. Promotes the training and professional development of local national staff. 7. In accordance with Post's Emergency Action Plan, serves as INL's Evacuation Officer, responsible for coordinating the preparation and execution of plans to physically move people in a crisis. 8. Maintains relationships with principals among INL's clients and colleagues (from Palestinian Authority ministries, to other CG offices, to INL contractors). 9. Manages EUM process: developing schedule for inspections; ensuring inspections are completed; and, drafting for annual report. Monitors and reports on use of equipment provided to PA clients. SUPERVISION RECEIVED The INL Management Advisor reports to the Director. The security assistance programs must be coordinated with the Framework Implementation Unit, USSC and Political Section. The incumbent must exercise a significant degree of judgment with regard to political, social and economic aspects of the Palestinian Authority security assistance program. SCOPE OF KNOWLEDGE: The incumbent must be a professional in the field of logistics and management issues. SPECIFIC SKILLS: An excellent negotiator, the incumbent is able to coordinate widely divergent views while concomitantly being sensitive to the international politics of the program. GUIDELINES: Guidance is provided from Department and Administration policy, directives, and operating procedures regarding U.S. international security assistance programs. Additional guidelines include but are not limited to Mission Strategic Plan, US-PA Framework Agreement, US-PA/GOJ Letter(s) of Agreement, Project Implementation Letters, et cetera. Resourcefulness and ingenuity may be required to interpret, adapt and apply solutions to complex needs and situations. May be required to initiate new or substantially modified methods and procedures. COMPLEXITY: This position involves tasks of significant complexity and sensitivity. SCOPE AND EFFECTIVENESS: Assignments will involve advocacy of policy, analysis, management of personnel and funds, and leadership. PERSONAL CONTACTS: Contacts are with all levels of USG personnel and mid to high levels of host government personnel. PURPOSE OF CONTACTS: The incumbent will provide support in policy dialog and operations. MINIMUM REQUIREMENTS - U.S. citizenship. - At least 8 years combined experience in Logistical Management. - At least five year overseas experience in any combination of management or program implementation with the DOS or USAID - Functional familiarity in the field with INL foreign assistance budgeting, procurement, and logistics processes. - Excellent writing skills. - Superior negotiation, interpersonal, and managerial skills. - Experience in planning, strategizing, implementing, and reporting on projects. - Proven ability to work well with others. - Proficient in MS Office software. LEVEL OF EFFORT Full-time position - expected workweek/workday mirrors that of the U.S. Consulate General (8:30 am to 5:00 pm, Monday through Friday), with an average workweek of 40 hours. TRAVEL AND POSITION LOCATION The position is located in Jerusalem with most duty performed at the US Consulate or INL/J Office. Office space will be provided within INL/J. Periodic travel to the West Bank will be required and possible occasional travel to Jordan. SECURITY CLEARANCE The position requires a Secret security clearance. The Employee can begin work with an interim Secret clearance. EVALUATION CRITERIA Experience in managing administrative, financial, logistical, training programs, and project assistance programs in an overseas setting; specific experience with INL management programs would be especially valued. (50%) Proven ability to liaise with members of relevant USG agencies, host nation representatives, and the international community in developing and coordinating training and equipping programs. (15%) Ability to communicate complex issues in a timely and concise manner, both orally and in written form. (15%) Experience in working in a complex, high-profile overseas environment. (10%) Past Performance Past Performance evaluation of applicant's ability to perform under the contract. In conducting the evaluation, the Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources. (10%)