Inspection and Repair Services for Well #12

The City of Wheaton is seeking competitive bids from licensed and experienced Illinois contractors to provide testing, inspection, and repair services for Well #12, a municipal water well. The project involves removing, inspecting, repairing, and reinstalling the pump and associated equipment, ensuring compliance with Illinois standards, prevailing wage laws, and safety regulations. The scope emphasizes thorough documentation, testing protocols, and adherence to manufacturer and regulatory standards, with a focus on quality workmanship and safety. The contract is expected to be valued between $50,000 and $150,000, with a performance period extending until November 30, 2026. Bidders must submit their proposals by December 5, 2025, through sealed, paper-based submissions, including detailed cost proposals and certifications. The procurement process incorporates detailed evaluation criteria centered on lifecycle costs, past performance, technical qualifications, and price, with a focus on obtaining the best overall value for the City. Offerors are required to certify their size status and socioeconomic categories, such as minority or women-owned business designations, and must comply with various federal and state affirmative action and anti-discrimination policies. The contract includes specific security clearance requirements for personnel working on City property, mandating background checks and approval processes. Insurance coverage must meet strict standards, including naming the City as an additional insured and maintaining coverage until project completion. The agreement also stipulates strict standards for packaging, labeling, and handling hazardous materials, emphasizing environmental sustainability and compliance with Illinois waste management regulations. Oversight and contract administration will be managed by designated City personnel, with provisions for audits, subcontractor approval, and personnel changes. Overall, the contract emphasizes transparency, compliance, safety, and value-driven procurement to ensure the reliable operation and maintenance of the City’s water infrastructure.