Inspection, Tests and Certifications on DBI-SALA Rescumatic Emergency Escape Devices Model Number 3300000(SD-100)

The DLA Distribution Depot Susquehanna, (DDSP) Mechanicsburg, PA has a requirement for a contractor to perform inspections, tests and certifications on DBI-SALA Resumatic Emergency Escape devices, Model Number 3300000(SD-100). Repair of the devices will be performed on an as needed basis. Inspection of the devices shall be conducted in accordance with manufacturer DBI-SALA instruction manual and ANSI/ASSE Z359-1-2007 Fall protection Code and OSHA 29 CFR 1910.66 Appendix C, Section II non-mandatory test procedures. This is a combined synopsis solicitation for commercial items prepared in accordance with the format Subpart 12.6 in conjunction with 13 of the Federal Acquisition Regulations (FAR) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This is a Request for Quote (RFQ) and the solicitation number is SP3300-11-Q-1039 This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-53 effective 04 Aug 2011 and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20110725 edition and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5 and PROCLTR 2011-19. The complete text of any of the clauses and provisions may be accessed in full text at http://farsite .hill.af.mil. This acquisition is 100%, Total Small Business Set -Aside. The associated North American Industry Classification System (NAICS) code is 811310 and the associated size standard is $7M. The period of performance will be date of award through one year and two (2) option years with estimated periods of performance as follows: Base Year Oct 1, 2011 through 30 Sept 2012 Option Year 1 Oct 1, 2012 through 30 Sept 2013 Option Year 2 Oct 1, 2013 through 30 Sept 2014 PRICE QUOTE: Quantity Variation - Price Adjustment The quantities shown below represent the Government's best known estimates. The contractor shall be paid for the actual supplies provided based on the contract award. If the Government requirements do not result in the amount described as estimated, such an event shall not constitute the basis for an equitable price adjustment on a purchase order. The price charged to the Government for a purchased part under CLINS 0003, 1003, and 2003 shall be the contractor's actual cost for that item (including reasonable material handling costs). If the contractor obtains a part at a discounted cost, the contractor shall pass the savings on to the Government. Upon request of the Government, the contractor will be required to provide invoices and/or proof of pricing for the contractor purchased part. SCHEDULE OF SUPPLIES/SERVICES ESTIMATED ESTIMATED CLIN DESCRIPTION QTY U/I UNIT PRICE AMOUNT 0001 BASE YEAR 75 EA $_______ $ ________ This CLIN shall include all costs to provide labor, material, tools and equipment necessary to perform inspection, testing and certification of 75 Rescumatic Emergency Escape devices in accordance with the attached Statement of Work (SOW), Attachment 1. This CLIN is a Firm Fixed price (FFP) CLIN. 0002 BASE YEAR 50 HR $_____________ $ ___________ This CLIN shall include all costs to perform repairs of devices when needed in accordance with the SOW Attachment 1. (1)Provide hourly labor rate for this service. (2)The number of hours shown are estimated only. The contractor will only be paid for the actual number of labor hours utilized for repairs during the base year. 0003 BASE YEAR $2,100 Repair /Replacement parts for Repair services. (Note: This CLIN will not be part of the evaluation since the amount of this CLIN is determined by the Government. The amount shown for this CLIN is estimated only. Contractor will only be reimbursed for the actual parts utilized for repairs during the base year. 0004 BASE YEAR 75 EA $_________$________ This CLIN shall include all costs to provide labor, material, tools and equipment necessary to pack and ship 75 Rescumatic Emergency Escape devices in Accordance with the attached Statement of Work (S This CLIN is a Firm Fixed price (FFP) CLIN. ESTIMATED ESTIMATED CLIN DESCRIPTION QTY U/I UNIT PRICE AMOUNT 1001 OPTION YEAR 1 75 EA $_________$________ This CLIN shall include all costs to provide labor, material, tools and equipment necessary to perform inspection, testing and certification of 75 Rescumatic Emergency Escape devices in accordance with the attached Statement of Work (SOW), Attachment 1. This CLIN is a Firm Fixed price (FFP) CLIN. 1002 OPTION YEAR 1 50 HR $_________$________ This CLIN shall include all costs to perform repairs of devices when needed in accordance with the SOW Attachment 1. (1)Provide hourly labor rate for this service. (2)The number of hours shown are estimated only. The contractor will only be paid for the actual number of labor hours utilized for repairs during the base year. 1003 OPTION YEAR 1 $2,100 Repair /Replacement parts for Repair services. (Note: This CLIN will not be part of the evaluation since the amount of this CLIN is determined by the Government. The amount shown for this CLIN is estimated only. Contractor will only be reimbursed for the actual parts utilized for repairs during the base year. 1004 OPTION YEAR 1 75 EA $_________$________ This CLIN shall include all costs to provide labor, material, tools and equipment necessary to pack and ship 75 Rescumatic Emergency Escape devices in Accordance with the attached Statement of Work (S This CLIN is a Firm Fixed price (FFP) CLIN. ESTIMATED ESTIMATED CLIN DESCRIPTION QTY U/I UNIT PRICE AMOUNT 2001 OPTION YEAR 2 75 EA $_________$________ This CLIN shall include all costs to provide labor, material, tools and equipment necessary to perform inspection, testing and certification of 75 Rescumatic Emergency Escape devices in accordance with the attached Statement of Work (SOW), Attachment 1. This CLIN is a Firm Fixed price (FFP) CLIN. 2002 OPTION YEAR 2 50 HR $_________$________ This CLIN shall include all costs to perform repairs of devices when needed in accordance with the SOW Attachment 1. (1)Provide hourly labor rate for this service. (2)The number of hours shown are estimated only. The contractor will only be paid for the actual number of labor hours utilized for repairs during the base year. 2003 OPTION YEAR 2 $2,100 Repair /Replacement parts for Repair services. (Note: This CLIN will not be part of the evaluation since the amount of this CLIN is determined by the Government. The amount shown for this CLIN is estimated only. Contractor will only be reimbursed for the actual parts utilized for repairs during the base year. 2004 OPTION YEAR 2 75 EA $_________$________ This CLIN shall include all costs to provide labor, material, tools and equipment necessary to pack and ship 75 Rescumatic Emergency Escape devices in Accordance with the attached Statement of Work (S This CLIN is a Firm Fixed price (FFP) CLIN. Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449. Payment for supplies and/or services under this order will be made by the Acquisition Operations Office via the Government Purchase Card (VISA). NOTE: Since all payments under this purchase order will be made via the Government purchase card, the Contractor must accept the VISA Credit card for payment of all supplies ordered under this purchase order. Service Contract Act Wage Determination No. 2005-2455 revision No.12 dated 06/13/2011 applies to this acquisition, and will be incorporated into the resulting purchase order. A copy of the Wage determination is attached to this solicitation. The following FAR and DFARS clauses and provisions apply to this acquisition: FAR 52.212-1 Instructions to Offers-Commercial Items. Addenda to 52.212-1; the following paragraphs are hereby deleted from this provision: (d) products samples, (e) multiple offers and (h) multiple awards. NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the Central Contractor Registration (CCR) database IAW FAR 52.212-1(k) and DFARS 204.1104. Registration may be done on line at: www.ccr.gov. DLAD 52.233-9000 AGENCY PROTESTS (SEP 1999) Companies protesting this procurement may file a protest 1) with the Contracting Officer, 2) with the General Accounting Office, or 3) pursuant to Executive Order No. 12979, with the Agency for a decision by the Activity's Chief of the Contracting Office. Protests filed with the agency should clearly state that they are an "Agency Level Protest under Executive Order No. 12979." (Note: DLA procedures for Agency Level Protests filed under Executive Order No. 12979 allow for a higher level decision on the initial protest than would occur with a protest to the Contracting Officer; this is not an appellate review of a Contracting Officer's decision on a protest previously filed with the Contracting Officer). Absent a clear indication of the intent to file an agency level protest, protests will be presumed to be protests to the Contracting Officer. (End of Provision) DLAD 52.233-9001 DISPUTES: AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (ADR) (JUN 2001) (a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute. (b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1, or for the agency, by the Contracting Officer, and approved at a level above the Contracting Officer after consultation with the ADR Specialist and with legal counsel (see DLA Directive 5145.1). Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the Contracting Officer before determining ADR to be inappropriate. (c) If you wish to opt out of this clause, check here ( ). Alternate wording may be negotiated with the Contracting Officer. (End of Provision) OFFER SUBMISSION INSTRUCTIONS-Quotes must include the following items. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award. 1. Quotations may be submitted in contractor format and shall include: (1) Company name, address, telephone number, e-mail address, and FAX number; (2) Solicitation number; (3) Unit Price and extended prices for all CLINS; (4) Contractor DUNS Number and Commercial and Government Entity (CAGE) Code, (5) Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation) 2. Contractors are required to include a copy of the FAR provision 52.212-3-Offeror Representations and Certifications-Commercial Items and DFAR 252.212-7000-Offeror Representation and Certification-Commercial Items with its proposal or may indicate completion of the representations and certifications on the internet at http://orca.bpn.gov. Failure to include the certifications along with the price proposal or to complete the certifications on the internet may result in elimination from consideration for award. Technical Proposal- Offers are to submit a technical proposal which must include the Contractor's technical capability to perform the work as specified in the Statement of Work. Proposals shall address the following: A. A detailed description of the procedures used to perform inspection, testing and repair and re-certification service for the Rescumatic Emergency Escape devices, model number 3300000(SD-100), manufactured by DBI-SALA. The description of procedures and processes shall include at a minimum the methods and approach for: 1. Technical capability to inspect, test and repair and re-certify service for Rescumatic Emergency Escape devices, model number 3300000 (SD -100) manufactured by DBI-SALA. 2. Technical capability to perform all work on Rescumatic Emergency Escape devices, model number 3300000(SD-100), manufactured by DBI-SALA. 3. A detailed description of employee's qualifications for performing inspection, testing, and repair and recertification on same or similar types of equipment. 4. A detailed explanation of the Offeror's approach to meeting the timeliness standards. B. A detailed description of the operational approach that reflects the application of anticipated resources for personnel, equipment and materials for the first 12 months of performance. C. A detailed explanation with rationale of how staffing level, staffing mix, and supervision for the first 12 months were determined. A description of the duties for each position requirements for training, licenses, and/or certifications; and the minimum general experience in years and minimum specific experience in years shall be included in the explanation. D. A detailed description of the procedures and processes used to ensure safety and environmental regulations are followed and implemented. Past Performance: The offeror shall describe their background, knowledge and experience related to the Rescumatic Emergency Escape devices, model number 3300000(SD-100), manufactured by DBI-SALA. The offereor shall provide a description of its experience for any Government and commercial contracts (either as a prime or sub-contractor) performed during the previous three (3) years. A brief narrative of each contract shall be provided in their proposal that includes its scope of work and similarities of its work to the solicitation. The description shall include information in the following for each contract deemed relevant: a. Contract number b. Point of contact and telephone number c. Address d. Dollar amount and delivery schedule e. Sample list of services provided The Government intends to evaluate quotes and award a contract without discussions. Therefore, contractors' initial offers should contain their best from a price and technical standpoint. However, the government reserves the right to conduct discussions if determined to be necessary by the Contracting Officer. FAR 13-106-2 EVALUATION of Quotations or Offers - The Government intends to evaluate quotes in response to this quotation and will award one firm-fixed price contract to the lowest price technically acceptable source selection process. Quotes shall be evaluated for acceptability only and shall not be rated. Award will be used on the lowest evaluated price of quotes meeting or exceeding the acceptability standards for the non-cost factors. The following non-cost factors shall be used to evaluate quotes; Factor 1 _ technical capability of the contractor to meet the Government's requirement in the Statement of Work, factor2 - Past performance. Factor 1 shall be evaluated on a "go/no go "basis. If a quote has been determined to be a "go" on Factor1, then Factor2 will be evaluated to determine if the offereor's past performance history is satisfactory. An offeror who has submitted a technically acceptable quote evaluated for the lowest price. Factor 1: Technical capability of the contractor to provide services as specified in the Statement of Work. The technical proposal must demonstrate a clear understanding of the nature and scope of work required, and must comply with the requirement of law, regulation and all conditions set forth in this solicitation. Evaluation of the proposal will be a subjective assessment based on the consideration of all facts and circumstances. The Government is seeking to determine if the offeror demonstrates an acceptable understanding of the scope and complexity of work, as well as to provide assurance that the offeror will satisfy the performance requirements. The Government does not assume a duty to search for clarification data to cure problems or inconsistencies with an offeror's proposal. Failure to provide a realistic, reasonable and complete technical proposal may result in a determination that the offeror's proposal is unacceptable. Factor2: Under the past performance factor, evaluation of an offeror's present and past work record will be used to assess the Government's confidence in the offeror's ability to successfully perform under the contract. The Government will evaluate the offeror's record of conforming to the solicitation specifications and to standards workmanship; the offeror's adherence to contract schedules, including the administrative aspects of performance; the offeror's reputation for record of reasonable and cooperative behavior and commitment to customer satisfaction: and generally the offeror's business-like concern for the interest of the customer. Evaluation of past performance will be subjective assessment based on consideration of all relevant facts and circumstances. It will not be based on absolute standards of acceptable performance. The Government is seeking to determine whether the offeror has consistently demonstrated a commitment to customer satisfaction and timely deliveries. Offerors who have submitted a technically acceptable quote will be given an opportunity to address any unfavorable reports of past performance. In case of an offeror without a record of relevant past performance or for whom information on past is not available, the offeror will not be evaluated favorably on past performance. Price- If a proposal has been determined acceptable under each of the non-cost factors listed above, the Government will then evaluate the quotes for the lowest price. The Contracting Officer has determined that there is a high probability of adequate price competition for the acquisition. Upon examination of initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition, the Contracting Officer determines that adequate price competition no longer exists; Offereors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price. a. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). b. A written notice of award or acceptance of an offer, mailed, or otherwise furnished to the successful offer within the time acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. FAR 52.212-4 Contract Terms and Conditions-Commercial Items. Addenda to 52.212-4; the following clauses apply: Paragraph (i)(1)(ii)(D)(1) Other direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: [Insert each element of other direct costs (e.g., travel, computer usage charges, etc. Insert "None" if no reimbursement for other direct costs will be provided. If this is an indefinite delivery contract, the Contracting Officer may insert "Each order must list separately the elements of other direct charge(s) for that order or, if no reimbursement for other direct costs will be provided, insert - None'."] _____NONE_____________ (2) Indirect Costs (Material handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: [Insert a fixed amount for the indirect costs and payment schedule. Insert "$0" if no fixed price reimbursement for indirect costs will be provided. (If this is an indefinite delivery contract, the Contracting Officer may insert "Each order must list separately the fixed amount for the indirect costs and payment schedule or, if no reimbursement for indirect costs, insert - None'."] _____NONE______________________ FAR 52.217-8 Option to Extend Services- (NOV 1999) Fill in for clause: 60 days FAR 52.232-7 -- Payments Under Time-and-Materials and Labor-Hour Contracts (FEB 2007) FAR 52.243-3 -- Changes -- Time-and-Materials or Labor-Hours (SEPT 2000) FAR 52.246-6 -- Inspection -- Time-and-Material and Labor-Hour (MAY 2001) FAR 52.247-34 FOB Destination FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits Wage Grade (WG)-11/02 $23.41 Industrial Equipment Mechanic (End of Clause) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes of Executive Orders-Commercial Items (in paragraph (b)) the following clauses apply: FAR 52.204-10 Reporting Executive compensation and First-Tier Subcontract Awards FAR 52.219-28 Post Award Small Business Set-Aside FAR 52.222-3 Convict Labor FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-26 Equal Opportunity FAR 52.222-36 Affirmative Action for Workers with Disabilities FAR 52.223-18 Contractor Policy to Ban Text Messaging while Driving FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.232-36 Payment by Third Party FAR 52.243-3 Changes -Time- and-Materials or Labor-Hours (Sept 2000) DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The following additional clauses/provisions apply: DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.225-7012 Preference for Certain Domestic Commodities DFARS 252.247-7023 Transportation of Supplies by Sea FAR 52.232-18 -- Availability of Funds. Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) DLAD 52.247-9012 REQUIREMENTS FOR TREATMENT OF WOOD PACKAGING MATERIAL (WPM) (FEB 2007) (a) This clause only applies when wood packaging material (WPM) will be used to make shipments under this contract and/or when WPM is being acquired under this contract. (b) Definition. Wood packaging material (WPM) means wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. The definition excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSD). (c) All Wood Packaging Material(WPM) used to make shipments under DOD contracts and/or acquired by DOD must meet requirements of International Standards for Phytosanitary Measures (ISPM) 15, "Guidelines for Regulating Wood Packaging Materials in International Trade." DOD shipments inside and outside of the United States must meet ISPM 15 whenever WPM is used to ship DOD cargo. (1) All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) in accordance with American Lumber Standard Committee, Incorporated (ALSC) Wood Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/). (2) All WPM shall include certification/quality markings in accordance with the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved DUNNAGE stamp. (d) Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry. The Agency reserves the right to recoup from the Contractor any remediation costs incurred by the Government. Offerors responding to this announcement shall submit their quotations via FAX to Judy Erickson, 717-770-7442 or e-mail to Judith.Erickson@dla.mil. All quotes must be received by SEPTEMBER 01, 2011 AT 3:30 PM EST to be considered for award.