Installation of a Mass Notification Acoustic Siren System in the City of Sedona

Coconino County is soliciting proposals under RFP 2025-105 for the design, installation, and activation of a Mass Notification Acoustic Siren System in the City of Sedona, Arizona. The project focuses on providing emergency coverage in the uptown area, specifically along Highway 89, with priority sites including the Sedona Heritage Museum, Sedona Parks and Recreation, and the Uptown Parking Garage. Because no existing sirens are in place, the selected vendor must conduct a performance-based acoustic survey to determine optimal siren placement. The system must integrate with county emergency infrastructure via cellular or internet connectivity and comply with federal grant requirements, including DHS Authorized Equipment List and FEMA technical bulletins. All work must be completed and closed out by May 31, 2026. The project is funded by a Congressionally Designated Spending award with a strict budget ceiling of 269,200 dollars, which covers procurement, construction, installation, activation, and the first year of licensing. Proposals are due by April 23, 2025, at 2:00 PM via the Ion Wave portal, though some documentation indicates a response deadline extension to April 30, 2025. Award decisions will be based on the most advantageous proposal, considering quality, product uniformity, and past performance rather than solely on the lowest cost. Mandatory submission requirements include a 10 percent bid bond, SAM.gov registration, and a Byrd Anti-Lobbying Certification. Upon award, the contractor must provide a 100 percent Payment and Performance bond within seven days and ensure compliance with E-Verify and other federal and state regulatory standards.