Installation Services For Public Safety Two-Way Radios

The City of Pasadena is soliciting qualified contractors for as-needed services related to the installation, removal, programming, configuration, testing, and commissioning of public safety two-way radio equipment across city-owned assets including police and fire vehicles, public works trucks, dispatch centers, and fire stations. The work primarily involves Motorola APX series and similar land mobile radio (LMR) systems and requires full labor, tools, materials, and custom fabrication such as mounts and wiring, with all work subject to compliance with the 2018 Greenbook STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION and Pasadena supplements, California labor codes, OSHA, NEC, APCO Project 25, and SmartZone system standards. Contract performance is governed by a three-year base term with two optional one-year extension periods, contingent upon City Manager approval, and all work is initiated through individual work orders issued following contract award. The contractor must possess demonstrated experience with Motorola LMR systems, specifically in emergency vehicle installations, and all personnel must pass city-mandated background screenings for access to secured facilities. Electrical work must be supervised by qualified personnel, and all digital deliverables must meet WCAG 2.1 Level AA and Section 508 accessibility requirements, while physical work sites must comply with PROWAG guidelines and sanitation standards. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis, where the lowest-priced responsive and responsible bidder will be selected, with technical acceptability serving as a pass/fail threshold rather than a weighted evaluation. Bidders must submit a Unique Entity ID from SAM.gov, complete Forms AA-1, AA-2, and AA-3 for workforce and socioeconomic reporting, provide proof of Pasadena Business License and DIR registration, submit an affidavit of non-collusion, and furnish an IRS Form W-9. Pricing is structured with hourly labor rates for installers and technicians, both regular and overtime, though actual contract value remains undetermined as all unit prices are left blank for bidder completion. Invoices must be submitted exclusively through the City’s electronic Vendor Invoice Portal, and payments will be processed by the Purchasing Division at 100 N. Garfield, Pasadena, CA. All materials and equipment must be new, complete, and ready-for-use, with a two-year warranty on all installations, and contractors are responsible for correcting any defective work after acceptance. The contract also mandates adherence to the Pasadena Living Wage Ordinance, environmental standards requiring minimum 30% post-consumer recycled content, and employment