Intent to Utilize the OMNIA Contract to Purchase New Phones and Phone System

The City of Clermont in Florida is seeking to utilize the OMNIA cooperative purchasing contract to acquire new phones and phone systems, specifically targeting Poly Edge E320 IP phones along with installation and support services. The solicitation, identified as RFI 26-043, was posted on November 25, 2025, with responses due by December 5, 2025. This is a Request for Information aimed at market research rather than a formal bid, intended to identify capable vendors and assess market options for these telecommunications products and services. The procurement process emphasizes electronic submission through the OpenGov portal, streamlining vendor registration, bid questions, and response submissions. The contract will be administered by the City’s Information Technology Department, with primary contacts including the IT Director and Procurement Manager. The scope involves performance at the City’s Clermont location, with the period of performance beginning on an unspecified date and concluding approximately a year later. Vendors are required to meet minimum insurance standards, including $500,000 general liability coverage, and provide necessary tax documentation via IRS Form W-9. The contract emphasizes contractor independence, background checks for personnel, and compliance with insurance and indemnification requirements. While detailed technical specifications, evaluation criteria, and specific contract values are not explicitly provided, the procurement emphasizes administrative compliance, vendor registration, and adherence to insurance and security vetting procedures. The process aims to ensure the City secures suitable telecommunications solutions through existing cooperative purchasing agreements, with a focus on market responsiveness and vendor capability.