Inventory Control Software

The following is an official request for quotes for Laughlin AFB, TX. - CLIN 0001 1 GB programmable wireless scanner that interfaces with inventory software and operates with stand alone capability; must include battery, charger and cradle. Quantity: 3 each - CLIN 0002 Inventory control software program; must be VISTA compatible and able to be used by multiple users simultaneously; able to execute inventory control, customer control, purchasing order control and all receiving functions as well as transferring of property, point of sale and accounting functions and label printing as detailed in the Statement of Objectives. Quantity: 1 each - CLIN 0003 Require on site installation and training for three personnel. Quantity: 1 each - CLIN 0004 Software upgrade and technical support for one year. Quantity: 1 each - CLIN 0005 Software user license. Quantity: 1 each Along with the pricing, also provide the following information: - Length of time the quote is valid. - Any discount terms that are offered. - Deliverytime after order is placed. - Location the items are manufactured. - Method of shipment (FOB Destination or Origin) - Tax identification number. The above requirement must be compliant with the following Statement of Objectives. Statement of Objectives The following is a Statement of Objectives for the Laughlin MX LP Store inventory control software program: Program must be able to execute inventory control, customer control, purchasing order control and all receiving functions as well as transferring of property, point of sale and accounting functions and label printing as detailed below. Inventory Control: Product categories must be able to be predetermined and users must be able to work in more than one screen at a time. Product maintenance screen must have preset column with the option to change field names; field names to include description, location, vendor, model/ID which will recognize substitute numbers (more than one number for an item) and expanded description field. Must contain a note column. Product pricing screen must have columns identifying price, quantity last received, date last received, model number and UPC Code columns. Customer Control: System must have a blast email option to include selected or all customers from a mailing list. Must be able to capture and retain customer history forever. Main menu must include name, address, phone number and customer ID columns. Contain ship to information and customer not column. Purchase Order Maintenance: System must be able to create automated purchase orders with option to change fields as required. Automated orders must be based on systems ability to set reorder calculations and reorder calculations must include lead times and predetermined inventory requirements. The system should automatically assign PO numbers with an additional column of other reference numbers. Running totals required for items ordered. Purchase orders must be maintained in history. System will track overdue shipments. System must also have a manual PO option. Receiving: System must print a receiving worksheet. Receipts can be run as all or partial at user discretion. Must have ability to attach multiple packing slips to one receipt. Tag printing option must include options at least two barcodes. User must have option to print all or part of requested tags. Transfer Option: System must be able to change items from one location to another. Point of Sale: POS system must interface with a programmable scanner that stores all system product and inventory information. Must be able to search special orders, perform customer search by name, phone number or customer ID (and must have option to scan customer into system with ID card). Must be able to create a new customer record at terminal. Must be able to process returns. Accounting: Accounting must be fully integrated and seamless. Must track back orders by customers, transactions by customer, cash requirement totals and budgets planning totals. Reporting: System must contain predetermined reports and graphs and must integrate with Microsoft Excel and Access. Should have option for user to name report. Must also have option to create reports and filters as desired. Report should show on screen and be able to be printed or be saved to file. User must be able to define report and automatically run at a chosen time and day.