This Solicitation opportunity from Wyoming was posted on August 19, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Invitation for Bid - One New 2025 or Newer Caterpillar 938 Wheel Loader

Closed

2025 - 006State & Local

Submission Closed09/19/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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1 day ago

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in 11 days

AI Contract Overview

The City of Rawlins has issued an invitation for sealed bids to acquire one new Caterpillar 938 wheel loader, model year 2025 or newer, specifically for use at the Rawlins Landfill. Bidders are required to include a trade-in of their current Caterpillar 928 G wheel loader, serial number DJD 02165, which has accumulated approximately 15,312 hours of operation. Bids must be submitted in sealed envelopes clearly marked with the project name and delivered in person or mailed to the City Clerk’s Office at Rawlins City Hall by September 18, 2025, at 2 pm, with no late submissions accepted. The bidding process mandates the use of the official City of Rawlins bid form, and all relevant documents, including specifications, are available from the City Clerk’s Office or online. Questions regarding the bid should be directed to the Public Works Director or Landfill Superintendent. The city reserves the right to reject any or all bids, accept deviations from specifications, or waive formalities at its discretion, and a bid security of 5% is required. The contract may be awarded up to 45 days after bid opening, with preference given to Wyoming-produced materials and equipment when quality is comparable. The project is part of the city’s procurement efforts under applicable Wyoming statutes, with published notices in the Rawlins Times.

General Info

Agency

Wyoming → City of Rawlins

NAICS

333924 - Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing

Place of Performance

WY, USA

Set-Aside

NONE

Documents

2025 Landfill Caterpillar Loader - General Provisions

itb

High

2025 Landfill Caterpillar Loader - Machine Specifications

specifications

High

City of Rawlins 2025 Caterpillar 938 Wheel Loader Equipment Bid Form

rfb

High

City of Rawlins - Landfill Caterpillar 938 Wheel Loader ITB

itb

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

1 update

PhaseClosed

PostedMay 12

Solicitation

Notice updatedAug 19

Response deadline changed from Jun 10, 2025 to Sep 19, 2025. The notice title changed. NAICS code added: 333924. The notice description changed. The point of contact changed.

Response DeadlineSep 19

Deadline has passed

Submission Closed

09/19/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyWyoming → City of Rawlins

ContactsNo contacts available

OfficeN/A

Organization / AgencyWyoming → City of Rawlins

Office AddressN/A

ContactsNo contact information available

Full Description

CITY OF RAWLINS INVITATION TO BID One (1) NEW 2025 or NEWER CATERPILLAR 938 WHEEL LOADER for the City of Rawlins Landfill with an associated Trade-In of one (1) Caterpillar 928 G serial number DJD 02165 currently with 15,312.4 hours. THE CITY OF RAWLINS will receive sealed bids (NO FAXED OR EMAILED BIDS) for one (1) new 2025 or newer Caterpillar 938 Wheel Loader with a Trade-In of one (1) Caterpillar 928 G serial number DJD 02165 with currently 15,312.4 hours, in the City Clerk’s Office at City Hall, PO Box 953, 521 W Cedar Street, Rawlins, WY 82301, until Thursday on September 18, 2025, at 2pm at which time bids will be publicly opened. No bids will be considered that are received after the closing date. All bids will be on separate forms and in sealed envelopes clearly marked with the name of the project “Public Works – Landfill – Caterpillar 938 Wheel Loader” in the lower left-hand corner. Bidding documents including but not limited to bid specifications are available from the City Clerk’s Office at the address shown above, by calling +1 (555) 000-0000, or by downloading them from the Rawlins website at www.rawlinswy.gov. Bidders must use the City of Rawlins Bid Form. All questions should be addressed to Public Works Director Cody Dill or Landfill Superintendent Willie Trimble at +1 (555) 000-0000. The “General Provisions,” “Bid Form,” “Invitation to Bid,” and Wyoming Statute §15-1-113 are incorporated by reference and made a part of the bidding documents and invitation to bid. The City of Rawlins reserves the right to accept deviations from the specifications and to waive any and all formalities or technicalities in the bidding in the sole discretion of the City. The City reserves the right to reject all bids or accept any bid, which in its sole and absolute judgement, shall under all circumstances, best serve the City’s interests. This project requires a five percent (5%) bid security. The City may require up to forty-five (45) days after the opening of the bids for acceptance of the winning bid. Pursuant to W.S. § 16-6-106 preference is hereby given to materials, supplies, agricultural products, equipment machinery and provisions produced, manufactured, supplied, or grown in Wyoming, quality being equal to articles offered by the competitors outside of the state. August 18, 2025 Michael R Ward, Acting City Manager Published: Rawlins Times – August 23rd & 30th, 2025