Irrigation Systems Maintenance

The City of Rock Hill, South Carolina, is soliciting competitive bids under solicitation number 2104-IFB for irrigation systems maintenance services at various City-owned facilities. The contract involves routine seasonal tasks such as spring startups and fall winterizations, component repairs, and replacements including controllers, valves, and drip lines. Contractors must respond promptly to emergency repair requests within 24 hours and complete repairs within 48 hours. The work must meet manufacturer standards (e.g., Hunter Industries, Rain Bird), comply with OSHA and South Carolina Department of Health and Environmental Control (SCDHEC) regulations—especially marking reuse water systems with purple identifiers—and align with local business licensing requirements. The contractor is responsible for providing all labor, tools, and equipment unless otherwise stated, and must hold a valid City of Rock Hill business license along with required insurance coverage including general liability, automobile liability, and workers’ compensation. This solicitation follows a firm-fixed-price Invitation for Bid (IFB) format, where the award will be made to the lowest responsible and responsive bidder, subject to possible local preference adjustments that may increase evaluated bid amounts by up to 5% for businesses within City limits or up to 3% for those within York County. Evaluation factors include price, quality, past performance, and compliance with solicitation requirements, with a capped total local preference adjustment of $25,000. The contract term includes a base period and two optional one-year renewals. Payment terms specify monthly invoicing with payment due within 30 days; retainage of up to 10% may be withheld until contract completion. The City reserves rights to reject bids, disqualify abnormally low bids, and negotiate with bidders. No formal federal acquisition clauses apply, as this is a state and local government contract with specialized internal provisions. Bidders must submit proposals electronically via the City’s procurement portal by May 14, 2026, and must comply with certifications including suspension/debarment status and South Carolina illegal immigration laws. Contractor performance will be inspected and accepted on-site at multiple City locations, with the City retaining sole discretion for acceptance, rejection, and enforcement of performance standards and warranties.