ISO Audit/Registration Services at FRC-East Cherry Point, NC

This sources sought synopsis is issued for the purpose of identifying sources capable of fulfilling the requirement and the potential for a competitive environment. This is NOT a request for proposal. NOTE: The identification number N6592309PR0010 is NOT a solicitation number as identified by FedBizOps, but an internal tracking number assigned to this requirement. REQUIREMENT: The following is a draft Statement of Work for ISO Audit Services at Fleet Readiness Center-East, Cherry Point, NC (FRCE-CP). 1.0 General Information 1.1 Scope. This Statement of Work defines the requirements to register/maintain registration of the Quality Management System of the Industrial Depot Site of Fleet Readiness Center East, Cherry Point, NC (FRCE-CP) as ISO 9001, AS9100, AS9110, OHSAS18001, and ISO 14001 compliant and includes follow-up Surveillance/Maintenance Audits as required through the end of the contract. 1.2 Background. The FRCE-CP is a Naval aviation maintenance and repair depot owned and operated by the Department of Defense (DoD) and staffed with civilian and military employees. The depot is currently registered to the ISO 9001, AS9100, and ISO 14001 Standards. The FRCE-CP is also certified compliant with the OHSAS 18001 Standard. The FRCE-CP overhauls and repairs designated airframes, engines, and components and provides field teams and manufacturing, engineering, and logistics support services. The facility is located in Eastern North Carolina adjacent to the town of Havelock. 2.0 Government Furnished Property/Support. The Government will provide approximately 150 square feet of space with two desks, telephones, access to copy and fax machines. The contractor (also refereed to as - Registrar in this Statement of Work) shall provide its own computer equipment which is subject to a controlled inventory during the on-site visit. 2.1 Personal Protective Equipment (PPE). The government will provide the contractor with the minimum PPE for contractors working in onsite FRCE-CP office spaces and industrial shop areas while performing tasks described in the Performance Work Statement. The minimum required PPE consists of safety glasses, ear plugs and safety shoes. 3.0 Requirements. Upon successful completion of the necessary audits, the contractor shall register the Quality Management System of the FRCE-CP as ISO 9001 and the Environmental Management System of the FRCE-CP as ISO 14001 compliant in accordance with Raad voor Accreditatie (RvA) accreditation requirements. (ISO 9001 and ISO 14001 registration in accordance with the ANSI-ANAB accreditation requirements are required.) Upon successful completion of the necessary audits, the contractor shall register the Aerospace Quality Management System of the FRCE-CP as AS9100 compliant in accordance with the ANSI-ANAB accreditation requirements. Within the period of this contract, the contractor shall successfully complete the necessary audits to register the FRCE-CP Aerospace Quality Maintenance System as AS9110 compliant in accordance with the ANSI-ANAB accreditation requirements. The seals of the accrediting agencies shall be affixed to the certificates of compliance. Upon successful completion of the necessary audits, the contractor shall certify the Occupational Health and Safety Management System of the FRCE-CP as OHSAS18001 compliant. It should be noted that OHSAS is not an internationally recognized requirement; it is a British standard. Therefore, the government will accept a certification that meets the current acceptable requirements levied upon the contractor by their accrediting body for this standard The audits may not be performed as witness audits. 3.1 The contractor must propose a schedule for maintaining ISO 9001, ISO 14001, AS9100, AS 9110 and OHSAS 18001 Registrations. The schedule should address the typical problems involved in these registration processes. Specific start dates for the registration process will be agreed upon between the FRCE-CP MR and the Registrar. The entire FRCE-CP organization should be scheduled for audit to ensure no lapse of any certificates. It is the intention of the FRCE-CP to schedule all audits in one calendar week each six months, on a semi-annual basis in and around the November/May timeframe. Deviations from the intended scheduling may occur at the discretion of the FRCE-CP. 3.2 The contractor shall conduct all pre-assessment and formal registration audits including review of documentation. 3.3 The Registrar shall provide Registration Audits and/or Surveillance/Maintenance Audits to be conducted, as scheduled by the FRCE-CP, to maintain ISO 9001, AS 9100, AS9110 and ISO 14001 Registration, and OHSAS 18001 Certification through the end of the contract. 3.4 The specific schedule for each of these audits shall be agreed between the FRCE-CP MR and the Registrar. The number of Audit Days for each ISO 9001, AS 9100, AS9110, ISO 14001, and OHSAS 18001 Audit shall meet, at a minimum, the RvA minimum audit requirements. The Government may require Additional Audit Days to allow for a more extensive audit than the minimum. 3.5 The scope of the registration is not segmented but rather is inclusive of the entire facility. Therefore, audits to all standards shall be performed facility wide, simultaneously over one calendar week, in the timeframe scheduled, to avoid unnecessary disruption of the organization. 4.0 Deliverables. The ultimate deliverable under this contract is formal ISO 9001, AS 9100, AS9110, ISO 14001 Registrations, and OHSAS 18001 Certification, and continuing registration during the period of the contract. The Registrar shall provide any other deliverables required by the registration process in accordance with RvA, whether listed herein or not. 5.0 Period of Performance. The period of performance for this contract is five years (one base year and four optional periods) from the date of award. It is the intent of the FRCE-CP to maintain ISO 9001, AS 9100, AS9110, ISO 14001 Registration, and OHSAS 18001 Certification with no break in registration/certification. 6.0 Specific Performance Requirements. The audits under this contract will be performed aboard a DoD facility with special access requirements. Foreign nationals shall not be used as auditors due to stringent security requirements. The contractor shall be responsible for obtaining all special access clearances in a manner that will not affect scheduled performance for all personnel provided to work under this contract. 7.0 Materials. The Contractor shall provide all materials and Other Direct Costs (ODC's) required in the performance of this effort. These ODC's include additional copies of Registrations, publication fees, and any other costs required for Certification or Registration. 8.0 Additional Audit Days. To accommodate unforeseen future events, the Government may order Additional Audit Days in support of FRCE-CP Cherry Point related ISO activities. These Additional Audit Days may take place at FRCE-CP Cherry Point, other Government facilities, or other locations as necessary. Any additional travel expenses incurred will be negotiated in accordance with JTR at the time the Audit Days are ordered. (End draft Statement of Work) Currently, such services are obtained under existing contract N00421-06-D-0002 with ABS Quality Evaluations, Inc. A competitive five-year Indefinite Delivery/Indefinite Quantity (ID/IQ) contract with Firm-Fixed Price audit day and cost reimburseable Travel and Material Contract Line Item Numbers (CLINs) are proposed to support the ISO Audit services requirement. Task Orders will typically be awarded to schedule audits in one calendar week each six months, on a semi-annual basis. Deviations from the intended scheduling may occur at the discretion of the FRCE-CP. NAICS Code 541990 applies. Additional information on the FRCE-CP is available at: http://www.navair.navy.mil/frce/default.htm SUBMITTAL INFORMATION: Please provide the following information in your response: 1. Documentation proving Accreditation to Audit/Register/Maintain Registration of the FRCE-CP to all of the requirements in the Statement of Work, including the following standards: ISO 9001, AS9100, AS9110, OHSAS18001, and ISO 14001. You will not be considered capable of supporting this requirement unless you are accredited under each and every one of the standards identified in the Statement of Work. This documentation shall consist of Accrediting Agency certificates. 2. What type of work has your company performed in the past in support of the same or similar requirement? With regards to same/similar requirements, it should be noted that the Statement of Work requires registration/registration maintenance of a large, complex, DoD operated aircraft repair and overhaul facility. The scope of the registration is not segmented but rather is inclusive of the entire facility. Therefore, audits to all standards shall be performed facility wide, simultaneously over one calendar week, in the timeframe scheduled, to avoid unnecessary disruption of the organization. 3. Can or has your company managed a task of this nature before? 4. Has your company managed a team of subcontractors before? 5. What specific technical skills does your company possess which ensure capability to perform the tasks? 6. State whether or not your company is capable of performing in accordance with FAR 52.219-14 Limitations on Subcontracting. If you are capable, outline your company's plan to perform at least 50% of the work with company resources versus support from subcontractors. 7. Provide company business size and status under the applicable NAICS Code (541990) (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Small Disadvantaged Business, Women-Owned Small Business, HubZone Small Business, etc.) ELECTRONIC SUBMISSION INFORMATION: It is requested that interested vendors submit a response of no more than 5 pages in length, single spaced, 12 point font minimum that addresses the identified areas. This requested page limitation does not include accreditation certificates requested under question 1 to prove ability to provide registration services under each of the identified standards. Your response should be submitted by electronic mail to john.dijoseph@navy.mil. Submissions should be received by 1000 local time on 8 December 2008. All response must include the following information: Company name, cage code, company address, company business size; and Point-of-Contact name, phone number, fax number and email address.