ITB 25-13 Standby Resurfacing Minor Projects

The City of South Fulton issued a solicitation for standby resurfacing minor projects, with the bid release on September 11, 2025, and a deadline of October 9, 2025. The contract, governed by Georgia state and local laws and GDOT standards, is anticipated to last one year with the possibility of three renewal options, each extending the term for an additional year. The project scope involves providing on-call roadway resurfacing services across various city locations, with work to be initiated upon issuance of a Notice to Proceed. The contract emphasizes strict adherence to technical standards, including GDOT specifications, and requires the contractor to furnish all labor, materials, equipment, and supervision necessary for timely completion. Performance is monitored through inspections at the project site, with final acceptance contingent upon the City’s review and approval, ensuring compliance with all specifications and safety standards. Liquidated damages apply for delays beyond scheduled completion, and the contractor must submit detailed project schedules and safety plans with each task order. Bidders are required to submit comprehensive responses electronically via the BidNet portal, including a bid cost form, bonds, affidavits, licenses, and certifications such as illegal immigration compliance, non-collusion, and conflict of interest statements. The evaluation process prioritizes responsiveness, responsibility, and cost, with the City reserving discretion to conduct interviews or demonstrations before awarding the contract to the lowest responsible bidder most advantageous to the City. The contract includes detailed provisions on insurance, bonds, termination rights, and ethical compliance, and mandates that all work conform to GDOT standards and applicable laws. Payment procedures specify invoicing requirements, with the City exempt from federal and Georgia sales taxes, and all invoices must reference the appropriate purchase order and bid numbers. Overall, the contract establishes a structured, compliance-driven framework for efficient, high-quality resurfacing services on an as-needed basis within the City of South Fulton.