ITB 26-19653-YB Replacement Rate of Flow Controller and Butterfly Valve

The City of Lubbock is seeking bids for the purchase of a flow controller, adapter plate, and butterfly valve to be installed at the North Water Treatment Plant for regulating and measuring potable water flow from the final effluent filter to the clearwell. The equipment must be factory assembled and fit within a maximum space of 46.5 inches. The flow controller is specified as a 16-inch unit constructed of cast iron ASTM A536 Grade 65-45-12 or an approved equivalent, with factory testing to ensure accuracy within ±0.5% of the actual flow rate, operating within a 0–144" WC range. The butterfly valve must have a cast iron body with Chevron-style packing, fusion bonded epoxy coating (excluding the seat and stainless trim), and a mounting plate compatible with the existing EIM electric valve actuator. The adapter plate must be manufactured from cast iron or carbon steel with both internal and external NSF-61 rated epoxy coatings. All items must be new, unused, of the latest commercial production, and conform to the highest standards of materials and workmanship, meeting or exceeding all specifications. Documentation including printed and digital O&M manuals must be provided. Bids must be submitted F.O.B. delivered, with all packaging and transportation costs included, and must indicate delivery time in calendar days; failure to specify delivery time obligates the bidder to complete delivery within two weeks. Time is of the essence, and failure to meet deadlines constitutes a contract default. Bidders must clearly label all shipping containers with their name and address, the consignee’s details, purchase order numbers, container sequence, and identify the container with the packing slip. Packaging must comply with good commercial practice and common carrier requirements to minimize transportation costs. The City may inspect goods upon delivery before acceptance, and nonconforming products constitute default. Invoices must be itemized, submitted in duplicate with bill of lading and freight waybill attached, and mailed to City of Lubbock Accounts Payable. The City reserves the right to use its PCARD for payment and requires sellers to accept it without surcharges. The City may audit contractor records at any time, and overpayments must be refunded within 30 days or deducted from future payments. The City may award the contract to the lowest responsible bidder or the one offering best value, considering price, quality, reputation, technical compliance, lifecycle cost, past performance, and impact on HUB contracting goals. Local bidders receive preference in case of tied