ITB for Snow and Ice Removal in Ontario

The contract issued by the Oregon Employment Department’s Ontario Field Office seeks a qualified vendor to perform snow and ice removal services exclusively for parking lots and sidewalks, explicitly excluding rooftop snow removal. The scope includes inspections, safety checks, responding to service calls, and ensuring surfaces are clear and safe during winter conditions. The procurement process is structured as a lowest-price, responsible, and responsive bid selection, with an estimated contract value between $50,000 and $150,000, for a term not exceeding five years. Bidders must submit their proposals electronically via OregonBuys by December 3, 2025, including detailed pricing on the provided bid form, along with certifications, references, and responsibility inquiries. The contract emphasizes strict compliance with federal and state laws, including civil rights, environmental regulations, and tax laws, and incorporates numerous exhibits and attachments that define the statement of work, insurance requirements, and contractual obligations. Key contractual provisions include detailed requirements for key personnel, insurance, and responsibility certifications, as well as compliance with federal laws such as the Civil Rights Act, Clean Air Act, and others. The contractor must maintain safety and quality standards, conduct inspections, and submit reports with each invoice. Payment will be made electronically within 45 days of invoice receipt, contingent upon funds availability, with the agency’s designated Contract Administrator serving as the primary point of contact for all contract administration matters. The agreement incorporates federal terms and conditions, special clauses on liability and liability limitations, and mandatory representations and certifications, including non-discrimination policies, responsibility assessments, and criminal record assurances. The process also involves a comprehensive evaluation of responsiveness, responsibility, minimum qualifications, and cost, with the potential for protests within seven days of award notice. Overall, the contract emphasizes compliance, safety, and accountability, with detailed procedures for submission, inspection, and performance management to ensure effective winter maintenance services at the specified Oregon location.