ITB - Promotional Items, Custom Goods, Apparel and Related Items for Harris County

Harris County is seeking vendors to provide promotional items, custom goods, apparel, and related products under a one-year contract beginning approximately May 1, 2026, through Solicitation Number 26/0011, posted on April 24, 2026, with responses due by June 1, 2026. The solicitation is an Invitation to Bid (ITB) under NAICS code 458110, with a focus on lowest and best offer evaluation, where price is critical but not the sole determining factor; performance, reliability, and compliance with specifications are equally weighted. Deliveries must be made F.O.B. inside delivery to locations designated by Harris County departments, with the primary delivery point being the District Attorney’s Office at 1201 Franklin, Houston, TX 77002, though shipments may be directed to other county facilities. All goods must be new, unused, of the highest quality in materials and workmanship, and meet or exceed industry standards where specific requirements are not provided; substitutions are permitted only if proven equal or superior in performance, subject to county approval. Vendor compliance is governed by Texas Tax Code §151.309 for tax exemption, HIPAA for handling protected health information (potentially requiring a Business Associate Agreement), and the Texas Right to Know Act mandating Safety Data Sheets for hazardous materials. Insurance requirements include $1 million per occurrence and aggregate general liability coverage from a Texas-licensed insurer with an A.M. Best rating of A-VII or better, along with a waiver of subrogation rights against the county. Offerors must self-certify as Minority- or Women-Owned Business Enterprises if seeking credit under the county’s M/WBE program and submit supporting documentation from recognized bodies such as WBENC or NMSDC. Additional compliance obligations include adherence to minimum wage policies with payroll records retained for six years, compliance with the non-boycott of Israel statute, and disclosure of any debarment or suspension status. Invoicing must be itemized, reference the purchase order number, and be submitted monthly for term contracts, with payment processed through the Harris County Auditor’s Office upon receipt of a valid Taxpayer Identification Number; ACH payment instructions are available online. The contract is contingent on fiscal funding availability and is null and void if subsequent appropriations are not secured. Proposals must be submitted electronically via the Bonfire portal, with no alterations permitted to official bid documents, and failure to provide