ITB - Service for Caterpilla Engines

The contract involves providing maintenance and repair services for Caterpillar engines used by the City of New Orleans. It is a fixed-price, competitively bid procurement issued through an Invitation to Bid process, with a posting date of November 12, 2025, and a deadline for responses set for December 2, 2025. The scope requires contractors to perform OEM-compliant repairs, diagnostics, and routine maintenance, utilizing qualified technicians, with work to be performed primarily at the contractor’s facility within a 30-minute drive of the designated City maintenance division in New Orleans. The contract size ranges from $500,000 to $1,500,000, and the performance period is expected to last approximately one year, with options for extension contingent on funding and performance. The solicitation emphasizes strict adherence to bid submission procedures, including sealed or electronic proposals, mandatory attachments such as affidavits, tax clearance, and proof of authority to sign. Bidders must demonstrate compliance with the City’s Disadvantaged Business Enterprise (DBE) participation goals, with failure to do so resulting in bid rejection. The contract incorporates numerous special requirements, including bonds, insurance, conflict of interest disclosures, employment and hiring certifications, and audit rights. It also mandates compliance with federal and state laws, including labor standards, environmental regulations, and anti-discrimination statutes. Contract administration provisions specify that payments will be made within 30 days of invoice approval, with invoices submitted electronically via the City’s supplier portal. The agreement is governed by Louisiana law, with dispute resolution in Orleans Parish courts, and includes provisions for potential contract extensions and cooperative use by other agencies. Overall, the contract is structured to ensure quality, compliance, and accountability in the maintenance of critical engine assets for the City.