ITB - Thermoplastic Applicator Machine, Trailer, and Related Items for Harris County Precinct 1

Harris County Precinct 1 is soliciting a Thermoplastic Applicator Machine, trailer, and associated equipment under solicitation number 26/0116, with bids due by June 8, 2026. The contract requires the vendor to supply, deliver, install, and commission a dual 1,000 lb capacity premelter trailer and a TXEQ-360MIIT or equivalent thermoplastic applicator system complete with 4", 8", and 12" quick-change dies, LED strobe lights, and a linedriver hitch kit. All equipment must meet Federal Highway Administration standards, Texas Tax Code §151.309 for tax exemption, and OEM specifications, with no substitutions permitted without prior approval. Delivery must occur within 45 calendar days of purchase order issuance, with FOB inside destination terms requiring the vendor to transport and position the equipment inside the designated county facility during business hours Monday through Friday, 8:30 a.m. to 4:00 p.m. Inspection and acceptance occur at the delivery site, and items must be new, unused, and conform to all federal, state, local, and OEM standards, with Harris County retaining the right to reject noncompliant deliveries at the vendor’s expense. The contract includes strict compliance obligations, requiring vendors to maintain active insurance coverage including Workers’ Compensation, General Liability, Auto Liability, and Umbrella/Excess Liability, with Harris County named as additional insured on a primary and non-contributory basis. Vendors must also comply with Texas-specific legal mandates such as the Non-Boycott of Israel Certification under Tex. Gov’t Code §2270.002 and current payment status on all county taxes and debts to avoid disqualification. A waiver of subrogation applies to all insurance claims, and immediate termination is permitted for health or safety violations. Payment is processed through the Harris County Auditor’s Office via ACH, with invoices required to reference the official purchase order and be itemized. While no formal evaluation factor weights are published, award will consider both price and performance, indicating a best-value approach. Offerors must submit a completed Certificate of Interested Parties, Debarment/Suspension Certification, and Minimum Wage Certification, with failure to comply resulting in bid disqualification. Documentation such as OEM certification, technical specifications, warranty details, and training materials must accompany delivery, and vendors must be prepared to provide up to 90 days of transition services upon