Itq-Evn0041582-Fm-43

The contract involves providing parts and maintenance services for various forklift brands to Miami-Dade County, with a primary focus on OEM, OE, and aftermarket parts, along with repair and preventative maintenance. The procurement is structured as an Invitation to Quote (ITQ) with a fixed-term of 12 months, renewable for an additional year contingent upon mutual agreement and funding. Awarding will be on a group-by-group basis to the lowest responsive and responsible bidder for each forklift brand, emphasizing price competitiveness while ensuring technical compliance and responsibility. The contract size ranges from $500,000 to $2 million, with detailed specifications requiring bidders to submit fixed pricing for parts (not exceeding a 20% markup) and hourly labor rates through the INFORMS electronic system. The scope mandates response times within 24-48 hours for repairs, with a maximum turnaround of three weeks, and emphasizes no-cost pick-up and delivery of equipment, adhering to best commercial practices. Key contractual provisions include strict adherence to Miami-Dade County’s General Terms and Conditions, the implementation of a Cone of Silence to regulate communications during procurement, and comprehensive insurance requirements covering workers’ compensation, general liability, automobile, and garage keepers liability, with Miami-Dade designated as an additional insured. The contract’s performance and acceptance are subject to inspection by authorized County representatives, with a minimum one-year warranty on parts and workmanship, and a requirement for prompt correction of deficiencies within five days. The agreement also incorporates provisions for price adjustments upon renewal, based on CPI changes, and stipulates that large awards exceeding five million dollars require County Board ratification. Administrative oversight is managed by the Fleet Management Division, with the primary contact being Alfredo Lopez, and all proposals must be submitted electronically via the INFORMS portal before the specified deadline, with no physical or email submissions accepted.