ITRFQ0003254 InTouch Devices

The Ohio Department of Transportation is seeking to purchase 28 UKG InTouch DX G2 devices equipped with HID Proximity Card Readers and Power over Ethernet (POE), model number 8610000-013, to enhance its access control infrastructure. The procurement process is initiated through a solicitation with a posting date of July 29, 2025, and a response deadline of August 13, 2025. The contract size is estimated to range between $70,000 and $140,000, and the procurement falls under NAICS code 334290, indicating the purchase of communications equipment. The solicitation emphasizes timely responses and compliance with detailed technical specifications, including device configuration and security standards. The contractual framework incorporates comprehensive federal, state, and departmental regulations, notably referencing the Ohio Standard Terms and Conditions, which define key procurement terms, responsibilities, and confidentiality requirements. It mandates adherence to data privacy and security protocols through an incorporated addendum, and requires contractors to complete affirmations regarding offshore services, data locations, and compliance with executive orders and laws. Delivery is specified as F.O.B. destination, with the contractor responsible for freight costs and risk until acceptance at the designated destination. The contract emphasizes strict compliance with performance timelines, inspection and acceptance procedures at the delivery site, and detailed invoicing requirements. Evaluation criteria for award primarily focus on the lowest responsive and responsible bid for RFQ/ITB processes or a best-value approach considering technical and price factors for RFPs, with no explicit weights or scoring methods detailed. Overall, the procurement aims to ensure the acquisition of reliable, compliant access control devices through a structured, regulation-driven process emphasizing transparency, security, and accountability.