J--Automatic Transfer Switch Maintenance

DESCRIPTION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. Solicitation Number VA-250-11-RQ-0104 is being issued as Request for Quote (RFQ), and the intent is to award a firm fixed-price contract for services. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26. This requirement is available as full and open competition for commercial items under the North Atlantic Industrial Classification System (NAICS)811310; the business standard size is $5 Million. REQUIREMENTS: The Louis Stokes Cleveland Department of Veterans Affairs Medical Center (VAMC), 10000 Brecksville Rd, Brecksville, OH 44141, is seeking Quotes. Quotes with additional features will be considered, provided the minimum requirements of the Government have been met. Each line item must have a description and pricing information. The quote shall contain a proposed delivery, installation, and in-service timeline. The Engineering Department is a service division of the Louis Stokes Cleveland Department of Veterans Affairs Medical Center, 10701 East Blvd., Cleveland, OH 44106. A site visit for this procurement is suggested. The specific requirements are attached. PRICING: This is a request for a multi-year contract. Offerors shall provide pricing for a base year with four (4) option years. PROVISIONS AND CLAUSES: This combined synopsis lists one or more clauses by reference with the same force and effect as if they were given in full text (FAR 52.252-2). The provisions at FAR 52.212-1, Instructions to Offerors-Commercial Items, apply to this acquisition with the following addendum to the provisions of the standard provisions. In accordance with Federal Acquisition Regulation FAR 52.212-2 Evaluation-Commercial Items, all offers will be considered for BEST VALUE. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation, and which will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. (1) Technical capability. Additionally, any potential offerors quoting a brand equivalent must supply supporting documentation that the product quoted is of equal or greater technical capability matching the specified equipment in features, quality, warranty terms, compatibility with existing systems, and functionality to be considered. (2) Past performance: please include references of customers who have purchased a similar system. Past performance with VA or other Government agencies is preferred. Please include company name, point of contact information, purchase order or reference number, and dollar value. Those not submitting past performance references will be given a neutral rating. (3) Price: Quote for each line item, including but not limited to the requirements listed above. Technical and past performance when combined are significantly more important than price. The provision at VARR 852-211-77, Brand Name or Equal applies. The items called for by this RFQ have been identified in the schedule by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and they are to indicate the quality and characteristics of the products that will be satisfactory. Quotes offering "equal" products (including products of the brand name manufacturer other than the one described by brand name) will be considered for award if such products are clearly identified in the quote and are determined by the Government to meet fully the salient characteristics requirements listed in the RFQ. WARRANTY AND SERVICE: Indicate terms. ELECTRONIC INVOICE SUBMISSION: The Department of Veterans Affairs (VA Financial Service Center (VA FSC) is the designated agency office for invoice receipt in accordance with the Prompt Payment Act (5 CFR part 1315). VA FSC or its designated representative may contact the vendor to provide specific instructions for electronic submission of invoices. The vendor will be responsible for any associated expenses. VA FSC may utilize third-party contractors to facilitate invoice processing. Prior to contact by VA FSC or its designated representative for electronic invoicing submissions, the vendor shall continue to submit all invoices to VA FSC at the following mailing address: Department of Veterans Affairs, Financial Services Center, P.O. Box 149971, Austin, TX 78714-8971. Offerors shall complete FAR 52.212-3 Offerors Representations and Certifications-Commercial Items available for online registration at http://orca.bpn.gov or include a written copy with the quote submitted. The clause at 52.212-4 Contract Terms and Conditions-Commercial Items, applies to this acquisition, to include the following addendum to the clause: 52.204-7 (CCR registration). The successful offeror must be registered with the Central Contractor Registration (CCR) to be awarded a contract. You may register easily and quickly on-line at http://www.ccr.gov. 52.232-34 (Payment by Electronic Funds), VAAR 852.237-70 (Contractor Responsibility) and 852.2370-4 (Commercial Advertising) also apply. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, applies to this acquisition which shall include the following clauses by reference. Clauses: 52.203-6, 52.219-4, 52.219-8, 52.219-23 alt1, 52.222-21, 52.222-26, 52.222-35, 52.22236, 52.222-37, 52.225-3 Alternate I. The preceding Federal Acquisition Regulations (FAR) clauses and provisions may be accessed on the Internet at http://www.arnet.gov/far. The preceding Veterans Administration (VAAR) clauses and provisions may be accessed on the Internet at http://www.va.gov/oa&mmlvarr/. SUBMISSIONS: All questions must be submitted to Wallace Larson, Contract Officer by e-mail only. All responses to questions that may affect offers will be incorporated into a written amendment to the solicitation. Please submit Quotes and accompanying information no later than 10 a.m. EST, Thursday, February 10, 2011. Technical questions and Quotes must be sent by email to contact@example.gov. SCOPE OF WORK FOR AUTOMATIC TRANSFER SWITCH ANNUAL MAINTENANCE FOR VA Hospital Wade Park, 10701 East Boulevard, Cleveland, OH. 44106 CONTACT; RANDY VINSON +1 (555) 000-0000 EXT. 3033 CELL +1 (555) 000-0000 List of Covered Equipment: Equipment Designation Catalog Number Serial Number ATS-1 E962380097XC 402791001-1 ATS-10 H7ATBB3600N5XC 282767 FP ATS-11 H7ATS3600N5C 197818 ATS-12 J7ATB3600N5XC 422369 WE ATS-13 J7ATB3260N5XC 422514 WE ATS-14 H7ACTBB31200N5XC 455310 WE ATS-15 J7ATBB3600N5XC 506511-002 WE ATS-16 J7ATBB3600N5XC 506512 WE ATS-17 J7ATBB3230N5XC 506511-001 WE ATS-18 H7ATBB3600N5XC 546210 WE ATS-19 D7ATSC3150N5XC 530199 RE ATS-2 E962340097XC 51132002 ATS-20 E7ATBC3400N5XC 141861-1 ATS-21 E7ATBC3400N5XC 141861-2 ATS-22 F7ADTBB3800N5XC 141862 ATS-23 F7ADTBB3600N5XC 141863 ATS-24 E7ATBC3400N5XC 181708 ATS-3 E962380097XC 402791001-3 ATS-4 E962360097XC 668361001 ATS-5 E962340097XC 713077001 ATS-6 E962315097XC 668361002 ATS-7 H7ATBA3800N5XC 271685 FP ATS-8 E7ATSA3260N5XC 268903 FP ATS-9 H7ADTBA3800N5XC 268904 FP ATS-34 OTC-3372178 D990902061 ASCO AUTOMATIC TRANSFER SWITCH SCHEDULED MAINTENANCE CHECKLIST ASCO 962, 434 AND 7000 SERIES BYPASS MODELS DO NOT NEED TO BE DE-ENERGIZED Transfer Switch Status Procedure De-energized Energized 1. De-energize the switchgear and engine start signals. ^Yes No 2. Secure and lockout normal and emergency disconnects. Yes No 3. Remove the arc chutes and pole covers. Yes No 4. Verify and record all sensing and time delay functions in the switchgear. Yes Yes 5. Vacuum clean the accumulated dust from the switchgear and accessory panels. Yes Yes 6. Inspect for moisture or signs of previous wetness or dripping. Yes Yes 7. Remove dirt and grime with an approved solvent. Yes Yes 8. Clean and lubricate TS coil and operator linkage. Yes Yes 9. Inspect all insulating parts for cracks or discoloration due to excessive heat. Yes As Allowed 10. Inspect all main arcing contacts for excessive erosion. Yes Meter 11. Inspect all main current carrying contacts for pitting and discoloration due to excessive heat. Yes No 12. Perform contact resistance test on normal and emergency main contacts. Yes Meter 13. Inspect and clean all add-on panels and accessories. Yes Yes 14. Re-install arc chutes and pole covers. Yes N/A 15. Manually operate the main transfer movement to check proper contact alignment, deflection Yes No gap and wiping action and control contact operation. 16. Check all cable and control wire connections to the transfer switch control and sensing panel Yes Controls and other system components and tighten if necessary. Only 17. Reconnect Engine Start. Yes N/A 18. Re-energize the switchgear and conduct a test by simulating a normal source failure. Yes As Allowed 19. Perform millivolt drop readings across normal and emergency main contacts during transfer test. 20. Prepare Computer Generated Report* of inspection for each piece of equipment and submit to customer. Yes Yes Yes Yes Additional requirements as follows but not limited to: " Priority emergency service response. " Emergency Service Calls at no additional charge. " Discounts on replacement parts. " Discounted labor rates for additional services such as standby assistance or additional testing. " Direct access to OEM repair parts. " Prompt notification of factory upgrades and new product releases. " Access to the ASCO Services "Emergency Stock" of replacement transfer switches located strategically throughout the U.S. " Computer generated service reports for all covered equipment. " All discounts to be stated on contract quote, labor, base material price and markup. " All work to be performed by ASCO factory authorized field engineers. " Vendor to be ASCO factory authorized dealer. " Emergency call will have a field engineer on site in no more than 6 hours from the time the call is placed. " All normal maintenance work to be completed between the hours of 8am to 4pm.