J -- Maintenance of Material Handling Equipment

Request for Quotation Number SP071007Q0001 This is not a small business set aside. Offerors must be registered in Central Contractor Registration. Please include your CAGE code with your quote. Quotations are due by 1:00 P. M. on 02 NOV 2006. Quotes may be emailed to Linda.Dodson@dla.mil, faxed to (614) 692-6256, or mailed to DES-DSCC-WA, Attn: Linda Dodson, P. O. Box 3990, Columbus, OH 43218. Contactor shall provide a cost for each preventative maintenance for the following equipment for the basic period as well as for the 4 option years. Contractor shall also provide the hourly rate for unscheduled repair calls for the basic period as well as for the 4 option years. For evaluation purposes, it will be assumed that a total of 100 hours of unscheduled repair calls will be used every year. Parts used for these repairs shall be billed at the contractor?s net price. MHE Equipment to be serviced: The following is a list of the Material Handling Equipment on which services shall be performed at DRMO Portsmouth: 1. DLA #90156, 1990 Hyster Electric Forklift, S/N: B168G02149L 2. DLA #04966, 2003 CAT 15K Forklift, S/N: T20C61851 3. DLA #89186, 1989 Hyster Forklift, S/N: A177B27234K 4. DLA #94639, 1994 John Deere Front End Loader, S/N: 544617 5. DLA #99959, 1999 Yale Diesel Forklift, S/N: A810N05066W 6. DLA #97901, 1997 Yale 4K Diesel Forklift, S/N: A810N03252U 7. DLA #97900, 1997 Yale 4K Diesel Forklift, S/N: A810N03251U 8. DLA #00915, Sweeper, Tennant 800, S/N: 800-4508 STATEMENT OF WORK Material Handling Equipment Maintenance Furnish all labor, tools, and supplies necessary to perform timely and effective preventive maintenance service on Material Handling Equipment located at the Defense Reutilization and Marketing Office Portsmouth, Buildings 136 and 146, Portsmouth Naval Shipyard, Portsmouth, NH beginning the date of award through 30 September 2007 with 4 one-year option periods per the attached specifications. Description/Specifications/Work Statement Scope: The work shall consist of furnishing all labor, tools, supplies, oil, grease, filters, etc., required to perform timely and effective preventive maintenance (PM), on material handling equipment located at the DRMO Portsmouth. A listing of the equipment to be serviced by this request for quotation is listed at the end of the work statement. Schedule: The PM services required under this contract will be performed four times on each piece of equipment. It is preferred that preventive maintenance be performed on Nov 1, Feb 1, May 1, and Aug 1. Adjustments in Material Handling Equipment Density: Material Handling Equipment may increase or decrease to the schedule of equipment as new and/or replacement equipment is received or equipment is deleted from the schedule. The contractor shall be paid for actual checks and services provided and accepted by the DRMO Contracting Officer?s Representative. Acceptance/Correction of Work: All work performed under a contract resulting from this request for quotation shall be subject to the acceptance of the Contracting Officer?s Representative and if performance is found to be unsatisfactory, the contractor shall begin correcting unsatisfactory work within the first three (3) hours of the following regularly scheduled government work day. Preventive Maintenance: The contractor shall perform PM Service on site to minimize downtime and will be required to comply with environmental protection provisions. PM?s include, but are not limited to; visual and operational inspections of engine assemblies for leaks, wear or damage, belts, chains, tire wear and pressure, loose or unsecured hydraulic lines, fittings and fluid levels, check radiator, radiator cap, radiator core, gaskets and hoses for leakage, check anti-freeze at the time of each visit. The contractor shall be responsible for the correct anti-freeze mixture to prevent freezing, adding anti-freeze if necessary. Repair, adjust, lubricate, change oil and filters, including any secondary filters, as necessary to keep DRMO?s Material Handling Equipment up to operational standards. Change gas filters as required. UNSCHEDULED REPAIRS/SERVICE CALLS: Minor repairs, including service calls which are necessary to replace or overhaul unserviceable components, assemblies, sub-assemblies, and electrical components will be performed when required, in order to keep the equipment fully operational. Minor repairs will have a maximum forty-eight (48) hours turn-around time after notification by the Contracting Officer or Representative, excluding federal holidays and weekends. If parts/supplies are not readily available to meet the forty-eight (48) hour repair criteria the contractor will be required to provide to the Contracting Officer or Representative a written justification for the delay and the estimated delivery date of the parts/supplies or tires. The contractor shall be reimbursed by the Government for the parts/supplies for these repairs and service calls at the contractor?s net price as stated in the invoice from the respective supplier. A copy of the invoice for the parts/supplies shall be submitted to the Contracting Officer or Representative for payment verification. Invoices for repair services, where parts pricing is separate from labor hours, will be documented by a listing citing the Original Equipment Manufacture (OEM) part number or authorized substituted item to include nomenclature, quantity used, and price (referenced to appropriate list). Environmental Protection: In order to prevent and to provide for abatement and control of any environmental pollution arising from the services of the contractor in performance of his services, the contractor shall comply with all applicable Federal, State, Local Laws and Regulations concerning environmental pollution control and abatement in effect on the date of contract award. Cleanup of premises: Upon completion of services, the contractor is required to clean up work space, remove and dispose of any parts or debris caused by the services performed. MHE availability and release: The Government shall promptly deliver to the contractor on site, equipment for maintenance in connection with this contract, the equipment described in the schedule or specifications hereinafter referred to as Government Furnished Property. The contractor, upon receipt of any Government Furnished Property, shall assume the risk of and shall be responsible for any loss or damage thereto. Government Furnished Facilities: The Government shall designate and provide suitable work space, according to weather conditions, to permit personnel to work on the MHE unrestricted by interference for on site maintenance. Existing utilities and services shall be made available and furnished without charge to the contractor. Time of Performance: The services to be performed under this contract will be performed during normal government working days, Monday through Friday, between the hours of 8:00 AM and 3:00 PM. If services are scheduled by the contractor to be performed on a regular federal holiday, or one designated by Presidential Proclamation, rescheduling shall be at the discretion of the Contracting Officer?s Representative. Warranty: The contractor agrees that the supplies and services furnished under this contract shall be covered by the most favorable commercial warranties the contractor gives to any customers for such supplies and services and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the government by any other clause of the resulting order. Invoices: The contractor shall be required to submit invoices immediately following services performed. Invoices must include the contract number and the equipment serviced identified by DLA number. Upon receipt, verification of services will be performed and invoices will be paid by the Government Purchase Card by telephone. The following clauses and provisions apply: 1. Insurance - Work on a Government Installation (SEP 1989) - FAR 52.228-5 2. Insurance (SEP 1989) DSCC 52.228-9C02 The kinds and minimum amounts of insurance required by FAR 52.228 - 5 are as follows: TYPE MINIMUM AMOUNT a. General Liability Insurance $500,000 per occurrence Bodily Injury b. Automobile Liability Insurance $20,000 per occurrence Property Damage $200,000 per occurrence Bodily Injury $500,000 per occurrence 3. This contract is subject to the Service Contract Act of 1965, As Amended (May 1969). The most recent known Department of Labor Wage Determination is Number 94-2339, Revision 26. This may be viewed at www.wdol.gov. 4. Evaluation of Options (July 1990) FAR 52.217-5 5. Option to Extend Services (Nov 1999) FAR 52.217-8 6. Option to Extend the Term of the Contract (Mar 2000) FAR 52.217-9