J -- Sources Sought Notice

Introduction: Market research is being conducted as part of the preliminary planning phase (prior to formal public announcement) in accordance with OMB Circular A 76 and Federal Acquisition Regulation (FAR) Part 10. The purpose of the market research is to validate the scope and grouping of functions, determine the appropriate North American Industry Classification System (NAICS) codes, and confirm whether potential sources are available to satisfy agency requirements allowing standard public-private competition. Small business sources will be considered in this research. A contract may or may not result depending on the outcome of the market research and any subsequent public-private competition. The purpose of conducting a public-private competition is to determine the most efficient and cost effective method for providing the services required. If conducted, a public-private competition will determine whether the services will be performed under contract from commercial sources or continue to be provided by a Most Efficient Organization (MEO) of the federal workforce. The Government contemplates the issuance of a solicitation for all or part of the service requirements defined below. NOTE: This is to advise any commercial source that provides information as part of this market research process that any information provided will be protected. This information is being collected solely to assist the government in making the determination whether or not to proceed to competition, and if so, how the functions in question would be grouped for solicitation. Information obtained will not be used later as part of the evaluation process should they choose to submit a proposal to any solicitation that may result. This participation is voluntary and the Government will not reimburse any company who responds to the questionnaire. Title: Commercial Activities Competition under OMB Circular A-76 for Air Force Competitive Sourcing and Privatization Division (HQ USAF/A1MS), Civil Engineering Maintenance Activity (MA) Locations where work is currently performed: New Boston Air Station, NH Description Scope of Requirement Definitions: New Boston Definitions 1. Maintenance Operations: Provide quality, polite, professional, and prompt customer support. Follow up with customers and Facility Managers to ensure facility work and reported problems are completed to the customer's satisfaction. Utilize Preventive Maintenance Program and provide input for Work Order reviews. The Program Manager or approved alternate engages in a daily meeting with the Site Civil Engineer or designated Government Representative to discuss high visibility work and work schedule as determined by the Base Civil Engineer (BCE). Outside of the daily meeting, the BCE must be notified within 30 minutes of any major emergencies that occur, such as utility failures, environmental hazards, fire hazards etc. All work requests received shall provide cost estimates, and estimated labor. Brief the BCE on the approval level of the work request and any regulatory limitations on the work. After receiving direction from the BCE, shall obtain proper coordination from appropriate agencies, and forward for approval, as designated by public law. Receive and process work requirements, provide status information and provide construction schedules for in-house work and provide assistance to facility users when requesting civil engineering work. Cost Reporting and Tracking: Develop an automated cost tracking and reimbursable system or utilize New Boston Work Order Tracking System (EAM) for tracking the amount of resources used each year in each facility, and each utility system, separating labor, equipment, and materials. Provide a Contract Funds Status Report (CFSR) related to the Cost Reimbursable Contract Line Item Numbers (CLINs). This report shall be provided to the Government Representative on a monthly basis, due by the 15th of each month. The report shall include by element and CLIN number, but not limited to, the program element code, appropriation, open commitments, accrued expenditures, initial estimated cost, estimated cost to completion, forecasted cost, and forecasted billings. The report shall also contain a narrative for any cost variances, defining cause and corrective actions. 2. Infrastructure Maintenance: Infrastructure systems include storm water drainage systems, pavements, liquid fuel systems, utility meters, signage, pavement marking, sanitary sewer, exterior electrical distribution, water distribution, chilled water distribution. Provide and make drawing/plan changes/updates to record drawings. 3. Facility Maintenance: Facility Maintenance applies to all building systems. Provide economical maintenance, repair, operation, and service functions for real property, real property installed equipment (RPIE), and designated equipment authorized inventory data (EAID). Establish and maintain real property accountable records and databases. Real property includes all facilities, storage buildings, fences, locksmith services, and off-site locations as defined in the Performance Work Statement (PWS). RPIE and EAID include, but are not limited to, generators, oil/water separators, dishwashers, freezers, transformers, preventative maintenance, facility components and finishes, plumbing system, heating ventilation and air-conditioning, (HVAC), refrigeration, and industrial supply systems, interior electric systems, interior communications, local area network, Security Systems Drop Arms, Roof Systems, fire protection and detection systems, inspection and testing of fire protection and detection systems, Lightening Protection and Grounding Systems, and fault monitoring systems designated to detect fault currents in the underground power distribution system. Prevent deterioration beyond that which results from normal wear and tear and prevent degradation of the site mission. Facility maintenance is a common commercial practice and all work within this requirement shall conform to industry standards, manufacturer?s recommendations and environmental standards. 4. Power Production: Central Plant operations 24 hours a day, 7 days a week. Provide a minimum of a two dedicated operators per shift within the Central Plant or on the Central Plant grounds at all times for plant operation to minimize potential for personnel injury. Plant operations include the safe start-up, control and shutdown of equipment for the efficient and economical production and distribution or collection of water, wastewater, power, steam, hot water and chilled water demands. This work also includes monitoring, record keeping; analysis of records to correct non-optimal practices and conditions, compliance with the Title V Air Quality Operating Permit, Clean Water Act and other federal, state and local environmental regulatory requirements, and issuance of reports to the Government Representative. Include start-up and shut down procedures, inspection plans, testing schedules, adjustment frequencies, operating schedules, water treatment plan, emergency procedures, safety procedures, accident procedures, environmental compliance requirements, and permit requirement and procedures. 5. Civil Engineering Support: Refuse collection, Hazardous Waste collection, Recycling, Composting, Grounds and Landscape Maintenance Seed Mix, Manicured Grounds, Improved Grounds, Semi-Improved Grounds, Tree Line Cleanup, Unimproved Grounds, Tree and Shrubbery Maintenance, Flower Planting and Maintenance Plan, VIP Visits, Cleaning and Degreasing of Hoods and Ducts, Water testing, Carpet, Upholstery & Specialized Cleaning, Service Provider Operated Civil Engineer Supply Store (COCESS), EMCS, Programmable Thermostats, HVAC/Controls, Special Events Support, Asbestos, Lead Sited Paint, Polychlorinated Biphenyl (PCB), Hazardous Materials (HAZMAT) 6. Environmental Protection Services Implement and maintain a comprehensive program for environmental compliance and pollution. Develop and implement environmental programs consistent with the Department of Defense. Manage Environmental Compliance Assessment and Management Program and Hazardous Waste Program. Manage and maintain the Water Quality Program and update annually the Storm Water Pollution Prevention Plan. Ensure compliance with state environmental regulations for septic systems. 7. Engineering Services Manage all programs to accomplish project work for the repair, maintenance, and construction of Air Force real and installed property. Scope includes design reviews, testing, plans, drawings, sketches, reports, technical reviews of proposals, and construction modifications as necessary. 8. Readiness and Emergency Management Support: Provide Readiness and Emergency Management support functions, oversight, coordination, resources and services for New Boston and other site locations. Develop, update, execute, and review planning documents. Respond to any disaster or emergency including but not limited to natural disasters and major accidents. Support monthly emergency exercises for the site. Shall provide training and equipment management to support all emergency and exercise situations and as needed for military readiness. Support Air Force Incident Management System (AFIMS) implementation, training, exercises, development of local policy/guidance, reporting, budgeting, and required equipment purchased in accordance with Air Force Instruction (AFI) 10-2501 Air Force Emergency Management Program Planning and Operations, and Air Force Emergency Management programming instructions and manuals. Conduct Emergency Management Working Group and Installation Readiness Council meetings. Market Research and Capability Questionnaire (To mark boxes, highlight box and type X) Send completed surveys via email or fax NLT COB 4 Apr 08 to Ms. Martha A. Valdez, Air Force Manpower Agency, Commercial Phone (210) 652-2348 Fax (210) 652-7281 Email Martha.valdez@randolph.af.mil. Company Information 1. Name of company: Parent company name (if different): 2. Primary North American Industrial Classification System (NAICS) code(s) 561210 3. Can your company perform services for the following NAICS code? 561210 Base Facilities Operation Support Services 4. What is the size and preference of your company in relation to the NAICS code listed in question 3? ___Small Business ___Small Disadvantaged Business ___Woman Owned Small Business ___Veteran-Owned Small Business ___Service-Disabled Veteran-Owned Small Business ___HubZone Small Business ___Large Business 5. Number of full time employees: 6. Number of part time employees: Scope of Requirements Civil Engineering Maintenance Activity functions to include: Maintenance Operations Infrastructure Management Facility Maintenance & Repair Power Plant Operations Civil Engineering Support Environmental Protection Services Engineering Services Readiness & Emergency Management Operations Technical Information Based on the Scope of Requirement cited above, please respond to the following questions: 1. Based on your company's technical expertise, which of the functional areas is your company qualified to perform? 2. If all functional areas were combined into one solicitation requirement, would your company be able to compete as a prime contractor? ____Yes or ____No a. If not, would your company be able to compete as a subcontractor? ___Yes or ___No b. For what functional area(s)? 3. In the past three years, has your company supported these types of services? ___ Yes or ___ No a. If so, please briefly describe the extent of the support. 4. How many years of experience does your company have in the services described in scope of requirement above? 5. Does your company have relevant contract experience for the specific Maintenance Activities services listed above? ___ Yes or ___No 6. What other Maintenance Activities services has your company supported in the past three years (not listed in ?scope of requirements? above) that would give you the expertise needed to qualify for this requirement? Contracts Information 1. What contract or contracts substantiate your company?s experience, skills, and capability to qualify as a bidder for each/all of the functional areas described in ?scope of requirement? above? For each contract, please provide the following information. a) Contracting agency, contract number, & NAICS code b) Title/general description of services relevant to this requirement c) Technical customer point of contact d) Type contract, period of performance, & total contract price 2. Has your company ever submitted a proposal on a commercial activities cost comparison solicitation under OMB Circular A-76 prior to 2003? ___Yes ___No or after 2003 ___Yes ___No 3. Is your company likely to seriously consider proposing on this opportunity? as a Prime Contractor ??Yes or ?? No as a Small Business ___Yes or ___No 4. What factors (Scope, terms, conditions, geographic locations, incentives, etc.) have discouraged you from bidding on a Maintenance Activities (MA) services contract? 5. What factors (Scope, terms, conditions, geographic locations, incentives, etc.) have encouraged you to bid on a MA services contract? 6. As a service provider, please identify any obstacles you would anticipate in providing services as identified in the scope. Market Research Conducted by: Air Force Manpower Agency; Captain Fred Saunders AFMA/MACO and Martha A. Valdez, AFMA/MACO Point of Contact Ms. Martha A. Valdez, Air Force Manpower Agency, Commercial Phone (210) 652-2348 Fax (210) 652-7281 Email Martha.valdez@randolph.af.mil