J--VTC Equipment Maintenance/Support Services (servicing pre-existing equipment)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued. Solicitation number W911SG-15-T-9227 is being issued as a Request for Quotation (RFQ). The Government intends to award a single Firm Fixed-Price (FFP) type contract for Video-Teleconferencing Equipment Maintenance/Support Services at Fort Bliss, TX. NAICS Code 811213, Communications Equipment Repair and Maintenance Services, with a size standard of $11.5M and Product Service Code J058 are applicable to this requirement. This notice is a total small business set-aside. Only proposals submitted by small businesses for this NAICS code in the System for Award Management website will be accepted by the Government. Any proposal that is submitted by a Contractor that is not a small business will not be considered for award. The contract will have a period of performance beginning five (5) working days after date of contract award. There will be a 12-month base year (September 2015 - September 2016) with two 12-month option years (September 2016 - September 2017 and September 2017 - September 2018). The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance/support services on pre-existing, already-procured VTC systems equipment at Fort Bliss, Texas, as defined in the Performance Work Statement, except for those items specified as Government-furnished property and services. SITE VISIT: The locations of equipment to be supported are Buildings 2 and 1094, Fort Bliss, TX 79916. Offerors or quoters are urged and expected to inspect the site where the work will be performed. An organized site visit has been scheduled for 1:30 PM on Monday, August 31, 2015. Participants should fill out the attached Site Visit Registration Form and send it to the contract specialist, SSG Jason Shettles, at contact@example.gov by the specified deadline therein. By submission of a proposal, offeror acknowledges the requirement that a prospective awardee must be registered in the System for Award Management (SAM) prior to award, during performance, and through final payment of any contract resulting from this RFQ. Award will be based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2. MICC will make the award based on the technically acceptable proposal with the lowest evaluated price. All responsible Contractors shall provide an offer for the following (see attached Quotation Pricing document): CLIN 0001 VTC MAINTENANCE - BASE YEAR; QTY 12; Unit of Issue: Months; VTC Maintenance/Support Services shall be conducted IAW the attached Performance Work Statement (PWS). Provide a unit price for each month of service and a total price for this CLIN. CLIN 0002 CONTRACTOR MANPOWER REPORTING - BASE YEAR: Contractor is required to enter all contractor data into Contract Manpower Reporting system IAW Section 5.8 of the PWS. Data must be accurate, complete and entered into the CMR prior to 31 October. Provide a unit price for the entire base year. CLIN 1001 VTC MAINTENANCE - OPTION YEAR 1; QTY 12; Unit of Issue: Months; VTC Maintenance/Support Services shall be conducted IAW the attached Performance Work Statement (PWS). Provide a unit price for each month of service and a total price for this CLIN. CLIN 1002 CONTRACTOR MANPOWER REPORTING - OPTION YEAR 1: Contractor is required to enter all contractor data into Contract Manpower Reporting system IAW Section 5.8 of the PWS. Data must be accurate, complete and entered into the CMR prior to 31 October. Provide a unit price for the entire option year. CLIN 2001 VTC MAINTENANCE - OPTION YEAR 2; QTY 12; Unit of Issue: Months; VTC Maintenance/Support Services shall be conducted IAW the attached Performance Work Statement (PWS). Provide a unit price for each month of service and a total price for this CLIN. CLIN 2002 CONTRACTOR MANPOWER REPORTING - OPTION YEAR 2: Contractor is required to enter all contractor data into Contract Manpower Reporting system IAW Section 5.8 of the PWS. Data must be accurate, complete and entered into the CMR prior to 31 October. Provide a unit price for the entire option year. The following provisions are included in this solicitation: 52.204-7 System for Award Management (Jul 2013); 52.204-16 Commercial and Government Entity Code Reporting (Jul 2015); 52.212-1 Instructions to Offerors- Commercial Items (Apr 2014); 52.217-5 Evaluation of Options (Jul 1990); 52.237-1 Site Visit (Apr 1984); 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011). 52.212-2 Evaluation - Commercial Items (Oct 2014) - The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is determined to be the lowest price technically acceptable (LPTA) proposal with acceptable past performance. The Government may award without discussions, reserving the right to hold discussions if deemed necessary by the Contracting Officer. The following factors shall be used to evaluate offerors: Factor 1 - Technical Capability Factor 2 - Past Performance Factor 3 - Price Award shall be made to the lowest priced technically acceptable proposal meeting or exceeding the acceptability standards for non-cost factors. Proposals are evaluated for acceptability but not ranked using the non-cost factors. The best value to the Government will result from the selection of the technically acceptable proposal with the lowest overall evaluated price. The Government will perform price analysis in accordance with FAR 15.404-1(b) Proposal Analysis Techniques. Technical Capability: Proposals will be evaluated for accuracy and completeness as either acceptable or unacceptable. An acceptable rating means that the proposal clearly meets the minimum requirements of the solicitation. A proposal must have no deficiencies to receive an acceptable rating. An unacceptable rating means that the proposal does not clearly meet the minimum requirements of the solicitation. An unacceptable proposal has one or more deficiencies. Each proposal's technical approach will be evaluated to determine the offeror's ability to successfully perform the services and meet the requirements identified in PWS paragraphs 5.1- 5.8 (provide evidence of capabilities). Past performance for providing same or similar services will be evaluated. The Department of Defense contractor Performance Assessment Reporting System (CPARS/PPIRS) and other sources of data may be used as part of the evaluation. 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil (End of Provision) See attachment for additional provisions that require filling in by the offeror. The following clauses apply to this acquisition: 52.202-1 Definitions (Nov 2013); 52.203-3 Gratuities (Apr 1984); 52.203-6 Alt I Restrictions on Subcontractor Sales to the Government (Sep 2006); 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Oct 2010); 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Apr 2014); 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011); 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013); 52.204-13 System for Award Management Maintenance (Jul 2013); 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2015); 52.209-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013); 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations (Dec 2014); 52.212-4 Contract Terms and Conditions - Commercial Items (May 2015); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation) (May 2015); 52.219-4 Notice of Price Evaluation for HUBZone Small Business Concerns (Oct 2014); 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011); 52.219-8 Utilization of Small Business Concerns (Oct 2014); 52.219-14 Limitations on Subcontracting (Nov 2011); 52.222-3 Convict Labor (Jun 2003); 52.222-21 Prohibition of Segregated Facilities (Apr 2015); 52.222-26 Equal Opportunity (Apr 2015); 52.222-35 Equal Opportunity for Veterans (Jul 2014); 52.222-36 Affirmative Action for Workers with Disabilities (Jul 2014); 52.222-37 Employment Reports on Veterans (Jul 2014); 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010); 52.222-41 Service Contract Act of 1965 (May 2014); 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014); 52.222-50 Combating Trafficking in Persons (Mar 2015); 52.222-55 Minimum Wages Under Executive Order 13658 (Dec 2014); 52.222-99 DEV (Jul 2014); 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011); 52.223-10 Waste Reduction Program (May 2011); 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011); 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008); 52.229-3 Federal, State, and Local Taxes (Feb 2013); 52.232-17 Interest (May 2014); 52.232-33 Payment by Electronic Funds Transfer-- System for Award Management (Jul. 2013); 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013); 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013); 52.233-1 Disputes (May 2014); 52.233-3 Protest After Award (Aug 1996); 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004); 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984); 52.237-3 Continuity of Services (Jan 1991); 52.242-13 Bankruptcy (Jul 1995); 52.246-4 Inspection of Services -- Fixed-Price (Aug. 1996); 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012); 252.201-7000 Contracting Officer's Representative (Dec 1991); 252.203-7000 Requirements Relating to Compensation of Former DOD Officials (Sep 2011); 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013); 252.203-7998 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements - Representation (Feb 2015); 252.203-7999 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Feb 2015); 252.204-7003 Control of Government Personnel Work Product (Apr 1992); 252.204-7004 Alt A System for Award Management (Feb 2014); 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (Nov 2013); 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (Dec 2014); 252.222-7007 Representation Regarding Combating Trafficking in Persons (Jan 2015); 252.223-7008 Prohibition of Hexavalent Chromium (Jun 2013); 252.225-7012 Preference for Certain Domestic Commodities (Feb 2013); 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Jun 2012); 252.232-7010 Levies on Contract Payments (Dec 2006); 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (Jun 2013); 252.243-7001 Pricing Of Contract Modification (Dec 1991); 252.243-7002 Request for Equitable Adjustment (Dec 2012); 252.244-7000 SUBCONTRACTS FOR COMMERCIAL ITEMS AND COMMERCIAL COMPONENTS (DOD CONTRACTS) (JUN 2013); 52.219-28 Post-Award Small Business Program Representation 52.217-8 -- Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days. (End of Clause) 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 42 months. (End of Clause) 52.222-42 -- Statement of Equivalent Rates for Federal Hires (May 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits GS-12 $38.40/hr (End of Clause) 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil (End of Clause) 52.252-6 -- Authorized Deviations in Clauses (Apr 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of quote mark (DEVIATION) quote mark after the date of the clause. (b) The use in this solicitation or contract of any DoD FAR Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of quote mark (DEVIATION) quote mark after the name of the regulation. (End of Clause) Please submit all questions in writing to contact@example.gov. No questions will be taken over the phone; all questions must be submitted in writing. Questions are due NLT Tuesday, September 1, 2015. Answers will be posted NLT 2:00 PM MDT on Thursday, September 3, 2015. Proposals must be signed, dated, and submitted by 5:00PM M.D.T. Friday, September 11, 2015. Proposals must acknowledge all amendments to this solicitation if any. Proposals must be e-mailed to contact@example.gov.