J035--Patient Elopement | Installation (VA-26-00064749)

The contract solicitation 36C25726Q0529, titled J035—Patient Elopement | Installation (VA-26-00064749), issued by the Department of Veterans Affairs through the NCO 17 North Texas Healthcare System, Regional Procurement Office West, seeks a Firm Fixed Price contract for the replacement and installation of a Patient Elopement and Wander Management System at the Dallas VA Medical Center. The work involves integrating enterprise software onto a facility-supplied server within the hospital’s data center, programming all system devices, installing facility maps, providing remote support access software, and supplying and installing a vendor-provided Uninterruptible Power Supply for critical equipment. The project requires strict compliance with VA-approved fire caulk for wall penetrations, daily inspections by VA personnel for adherence to SOW, ILSM, and ICRA standards, and training for nursing staff across all shifts. The period of performance is one year, from August 1, 2026, to July 31, 2027, with work scheduled Monday through Friday, 8:00 AM to 5:00 PM CST, unless coordinated with Biomedical Engineering. All contractors must be registered in SAM, comply with VA security and background investigation requirements under VA Directive 0710, and ensure all IT operations and custom software development occur within the U.S. to the maximum extent practical. The solicitation mandates compliance with numerous FAR and VAAR clauses, including whistleblower protections, insurance requirements for work on government installations, compliance with Executive Order 13899, and limitations on subcontracting for certified small businesses. Proposals must be submitted in three volumes: Technical Capability (not exceeding 25 pages), Past Performance (with up to three references, one page per reference), and Price (completed per Section B.2 using Attachment D.4). All submissions must be sent electronically to the Contract Specialist, Francisco J Mendoza, by the deadline of June 30, 2026, with no late proposals accepted. Awards will be made based on a comparative evaluation of technical capability, past performance, and price, with no specified weightings but in descending order of importance. Contractors must provide general liability insurance without asbestos exclusions, employer’s liability coverage of at least $100,000, and comply with applicable federal and state workers’ compensation laws. Invoicing is required monthly through VA’s Electronic