J039--SPS Instrument Repair & Maintenance (VA-26-00025873)

The contract, identified as J039–SPS Instrument Repair & Maintenance under solicitation number 36C26326Q0558, is a firm-fixed-price service award issued by the Department of Veterans Affairs through Network Contracting Office 23 in Saint Paul, Minnesota, set aside exclusively for Service-Disabled Veteran-Owned Small Businesses. The scope requires comprehensive maintenance, repair, sharpening, refurbishment, calibration, and inspection of surgical instruments, trays, case carts, and serialized devices such as handpieces, drills, and telescopes across multiple medical specialties. The contractor must deliver on-site preventative maintenance monthly at the St. Cloud VA Health Care System using a self-sustaining mobile repair unit, return all instruments to “as good as new” condition with a mirror polish and no stains, maintain intact locator barcodes, and adhere strictly to OEM instructions, ANSI/AAMI ST-79, CDC, AORN, APIC, and HSPA standards. All work must be completed within a 7-business-day turnaround, and the contractor must hold ISO 9001 certification or demonstrate active progress toward it, with at least five years of relevant experience and three references to validate technical capability. The contract structure spans a one-year base period beginning May 5, 2026, with four one-year option periods extending through May 4, 2031, and includes two FAR option clauses allowing for up to six months of service extension and contract term extensions upon five days’ written notice. Evaluation is strictly based on a Lowest-Priced Technically Acceptable (LPTA) methodology, where Technical Capability and Past Performance serve as non-negotiable thresholds—offers failing to meet the "Technically Acceptable" rating for capability or “Neutral” or better for past performance are ineligible, regardless of price. Price is the sole determining factor among qualified offerors and must be submitted in a fully completed SF-1449 and Section B3 Price/Cost Schedule without handwritten entries. Invoicing must be conducted electronically through VA’s EIPP system, and payment processing follows SAM.gov-compliant electronic funds transfer rules. Contractors must comply with VA-specific clauses including security prohibitions with deviations, limitations on subcontracting, electronic payment submissions, and administrative contracting officer designation. All personnel must be escorted on-site, wear Government-issued badges, and be checked in through VA Facilities Management. Proposals must be submitted as two PDF volumes by email under strict formatting, font, and size