This Sources Sought opportunity from Department Of Veterans Affairs was posted on May 4, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
J045--FY26 Services (1X) | NJ (EO) O.R. Duct Cleaning | 561
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
Active Opportunities Like This One
AI Contract Overview
This is a Sources Sought notice issued by the Department of Veterans Affairs through the 242-NETWORK Contract Office 02 for market research purposes related to Operating Room ductwork cleaning and sanitizing services at the East Orange VA Medical Center in New Jersey. The notice is not a solicitation and does not obligate the government to award a contract; it seeks information from qualified small businesses to inform future acquisition planning. The scope requires a NADCA-certified vendor to perform comprehensive cleaning of HVAC ductwork, grilles, and registers using HEPA vacuuming and sanitization techniques, with installation and removal of ICRA barriers to maintain infection control standards. All work must occur after-hours or on weekends to avoid disrupting hospital operations, and vendors must provide documented before-and-after imagery of the work areas, along with system re-commissioning upon completion. The acquisition is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses, and responders must confirm their business type including SDVOSB, VOSB, HUBZone, 8(a), WOSB, SDB, or other small business status, with full SAM.gov registration and, if applicable, SBA Vendor Database enrollment. Respondents are required to submit a written response via email to Nathan Northrup, Contract Specialist, no later than May 6, 2026, at 4:00 PM EST, including company name, address, point of contact details, SAM UEI, a capability statement demonstrating technical expertise in air duct cleaning, and a subcontracting plan addressing compliance with FAR 52.219-4 and VAAR 852.219-75/76, which limit subcontracting to no more than 50% of the total contract value. The NAICS code is 561790 with a small business size standard of $9 million in average annual receipts. While no formal evaluation factors, contract clauses, or pricing details are provided at this stage, the notice establishes mandatory compliance prerequisites including NADCA certification, ICRA protocol adherence, and adherence to federal and VA-specific small business regulations. All submissions must be submitted electronically; phone inquiries are not accepted, and failure to provide the required documentation will result in non-consideration. There is no guarantee of a subsequent solicitation, and no site visit will occur until a formal procurement is launched.
General Info
Agency
NAICS
Place of Performance
East Orange VA Medical Center, East Orange, NJ, 07018, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small Businesses interested and capable of providing the services described below. Documentation on technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.
This Sources Sought is for the East Orange VA Medical Center located at 385 Tremont Avenue, East Orange, NJ 07018, who have a requirement for Operating Room (OR) ductwork cleaning and sanitizing services for one (1) base period, to be determined. A site visit may be included in the official solicitation. All parts, labor, fees, and materials shall be included in the purchase order to perform:
Identify best methods for gaining access to ductwork. Install ICRA barriers and plastic sheeting to protect space. Clean, HEPA vacuum, and sanitize all ductwork. Clean, HEPA vacuum, and sanitize all grilles and registers. Provide status of issues in ductwork and provide before and after images of ductwork, grills, and/or registers. Remove ICRA barriers and plastic sheeting. Re-commission the system in preparation for system reactivation. All work shall be performed after-hours and/or weekends, coordinated closely with VA to avoid interruptions to a fully functional hospital environment. Vendor shall be certified by National Air Duct Cleaners Association (NADCA).
Responses to this notice shall include the following: Company name, address, point of contact (phone and email), SAM UEI number Type of business (e.g. SDVOSB, VOSB, HubZone, 8(a), WOSB, Small Disadvantaged Business, or other Small Business) Brief capability statement addressing the Company s qualifications and ability to perform according to description above Subcontracting plans (note the limitations on contracting at 50% for services, FAR 52.219-4, Limitations on Subcontracting, and/or VAAR 852.219-75/852.219-76)
Contractor shall be registered in SAM.gov. The NAICS Code is 561790 with a Small Business size standard of $9 million. SDVOSB/VOSB vendors shall be registered in the SBA Database.
Any offeror capable of providing this service shall notify the Contract Specialist no later than May 6th, 2026, 4:00 pm EST.
All information is to be submitted via e-mail to: nathan.northrup@va.gov. Phone calls will not be accepted.
More opportunities from Department Of Veterans Affairs → 242-NETWORK Contract Office 02 (36C242)
Same awarding agency
Find Active Opportunities Like This
Get AI-powered intelligence on the opportunities still open
Every page of the solicitation package shredded into a compliance breakdown
AI-powered matching based on your capabilities and past performance
Competitor and incumbent history on the requirement
Automated alerts on amendments, Q&A deadlines, and award
Join 650+ contractors already using CLEATUS