J063--PACS Maintenance SDVOSB Set-Aside

This contract is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside solicitation for the maintenance of a Patient Administration and Control System (PACS), issued by the Veterans Benefits Administration under the Department of Veterans Affairs. The solicitation, numbered 36C10D26Q0144, targets commercial services under FAR Part 12 and requires offerings from businesses certified as SDVOSBs in SAM.gov, with validation through the SBA’s VetCert database. The primary place of performance is the Providence Regional Office in Rhode Island, with services delivered on-site during standard business hours, Monday through Friday, excluding federal holidays. The base performance period runs from August 24, 2026, through August 23, 2027, with four one-year options exercisable at the government’s discretion, extending potential performance through August 23, 2031. The scope of work includes quarterly preventative maintenance inspections and six annual emergency services inspections for security alarm and detection systems, along with controlled power outages and system updates. Deliverables are performance-based, assessed using adjectival ratings for quality, timeliness, and compliance, with inspection and acceptance performed solely by the government at the site of operation. Technical proposals are limited to five pages and must demonstrate experience and certifications, while past performance and price are equally weighted evaluation factors; award will go to the quote offering the best overall value, with price serving as the primary differentiator among technically acceptable offers. The contract requires electronic invoice submission through the Tungsten (OB10) platform or X12 EDI, payment via EFT to the Financial Services Center in Austin, TX, and full compliance with VA security protocols, including background investigations, PIV card requirements, and adherence to VA Directives and Handbooks governing personnel access and information systems. Offerors must submit proposals in four volumes via email, no later than July 30, 2026, at 5:30 PM ET, with attachments under 5 MB, in PDF or Word format, using specified fonts and excluding hyperlinks. All representations, including UEI, SDVOSB status, and limitations on subcontracting, must be accurately certified, with fraudulent claims subject to criminal penalties. The contract incorporates standard FAR clauses with deviations regarding commercial items, whistleblower protections, labor standards, and security prohibitions, while explicitly excluding packaging, marking, and pricing data from the solicitation, indicating pricing will be negotiated