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J065--568-26-4-5006-0060 - Service - ASCOM Software Support & Maint - BH (VA-26-00073668)

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36C26326Q1075Federal

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The Department of Veterans Affairs Network Contracting Office 23 intends to award a sole source contract to Johnson Controls for hardware and software troubleshooting and maintenance of ASCOM Nurse Call, Code Blue, and VOCIA Overhead Paging systems at the Fort Meade SD VA Medical Center. This action is being pursued under FAR 12.102(a) based on the determination that only one responsible source can satisfy the agency requirements. While this is a notice of intent and not a request for quotations, interested parties may submit a capabilities statement to demonstrate their ability to provide the required services by September 7, 2026, at 9:00 CT. If no viable responses are received by this deadline, the government will negotiate exclusively with Johnson Controls. All inquiries and submissions should be directed to Contract Specialist Dean Flanders.

General Info

VA intends to award Johnson Controls a sole source contract for system maintenance.

Agency

Department Of Veterans Affairs → Network Contract Office 23 (36C263)View Agency

NAICS

811210 - Electronic and Precision Equipment Repair and MaintenanceView NAICS

Place of Performance

MN

Set-Aside

NONE

Documents

(1)

36C26326Q1075.docx

DOCX

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Timeline

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special-notice

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → Network Contract Office 23 (36C263)
Contacts1 person available
OfficeSaint Paul, MN, 55101, USA
Organization / Agency
Department Of Veterans Affairs → Network Contract Office 23 (36C263)
View Agency Profile
Office AddressSaint Paul, MN, 55101, USA
Contacts
Dean FlandersContract Specialist

Full Description

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The Department of Veterans Affairs, Network Contracting Office 23 intends to award a sole source contract under the authority of FAR Overhaul 12.102(a) Only one responsible source and no other supplies or services will satisfy agency requirements, to Johnson Controls, for needed service on the ASCOM Nurse Call, Code Blue and VOCIA Overhead Paging systems including all hardware and software troubleshooting at the Fort Meade SD VA Medical Center. This notice of intent is not a request for quotations; interested parties may express their interest by providing a capabilities statement no later than September 7th, 2026 at 9:00 CT. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal responses are not acceptable and will not be considered. When responding to this announcement, respondents should refer to Announcement, Notice of Intent. If after September 7th, 2026 no viable responses have been received in response to this announcement, Department of Veterans Affairs shall negotiate solely with Johnson Controls. This notice of intent to award a sole source contract is not a request for competitive quotes. There will be no solicitation available for competitive quotes. Phone calls will not be accepted. The point of contact for this action is Contract Specialist Dean Flanders, who can be reached at Dean.Flanders@va.gov.

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The National Institute of Standards and Technology (NIST) intends to sole source a two-year firm-fixed-price purchase order to Excelitas Technologies Corp. for maintenance support of its proprietary NIST 2m and 6-Port SPHERE UV lamp systems located in Gaithersburg, MD, covering the period from September 21, 2026, through September 20, 2028. This acquisition is justified under FAR Part 12.102(a) and 41 USC 1901 due to the exclusive nature of the UV lamp components, specifically the I600 and LH6 models, which are proprietary to Excelitas Technologies Corp. and cannot be serviced or repaired by any other vendor without compromising system functionality, warranty, or calibration integrity. The contractor will be responsible for annual preventative maintenance including replacement of consumables such as magnetrons, bulbs, and dichroic reflectors, as well as as-needed on-site or off-site repairs, operational tuning, and basic training for NIST staff. Support also includes unlimited telephone and email assistance during business hours and one annual line-down service with provision of a loaner system to ensure continuity of operations during major repairs. All maintenance activities must be conducted in compliance with manufacturer specifications and scheduled in advance with the NIST Contracting Officer’s Representative, with formal repair reports submitted within five days of any service. The contractor must transport and handle equipment only as authorized, with NIST responsible for shipping systems to the contractor’s Gaithersburg facility if repairs occur off-site. Any work beyond the defined scope, including additional annual line-down events or repairs requiring major disassembly, requires prior written authorization from a NIST Contracting Officer. The sole source determination is grounded in the technical uniqueness of the SPHERE UV systems, their continuous 95% operational use in critical environmental testing, and the manufacturer’s exclusive control over parts, service protocols, and warranty maintenance. Interested parties may submit capability statements, business information, and SAM registration details to NIST by May 21, 2026, at 11:00 AM Eastern Time, though this notice is not a solicitation and no quotation is being requested.
Department Of Commerce Nist

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