J065--693-26-4-047-0071 | SPE 56562 | Teleflex IABP Balloon Pumps | NCO 4 Services 3 (VA-26-00073397)

The Department of Veterans Affairs, through the Network Contracting Office 4 in Pittsburgh, Pennsylvania, intends to award a sole source firm fixed price contract to Teleflex LLC for the preventive maintenance and corrective repairs of two Teleflex AC3 Series Intra-Aortic Balloon Pumps at the Wilkes Barre VA Medical Center. This action is justified under FAR 6.103-1, which determines that only one responsible source exists and no other supplies or services will satisfy the agency’s requirements, due to the unique proprietary nature of the equipment and the necessity for OEM-specific expertise. The contract will be executed under the commercial procedures of FAR Part 12, and while the total value is not specified, the pricing structure is strictly firm fixed price. The scope of work includes semi-annual preventive maintenance and system recertification, immediate corrective repairs, software updates within 30 days of OEM release, and comprehensive documentation through Vendor Engineering Service Reports (ESRs) that must be submitted in draft form before each site visit and finalized within five business days. All services must adhere to strict conformance standards including NFPA-99, JC, NEC, OSHA, HIPAA, and federal and VA security specifications, with mandatory use of original equipment manufacturer parts and prohibiton of refurbished components. Calibration of all test equipment must be traceable to a national standard and provided upon request. Personnel performing services must be credentialed, possess valid service key dongles, and provide current documentation for tuberculosis and influenza vaccinations as well as HIPAA compliance training. Any subcontractor must be pre-approved by the VA, and failure to meet notification, documentation, or compliance requirements may result in contract termination for significant non-compliance. The performance period includes a base year with two option years, and services are to be rendered during normal business hours, Monday through Friday, excluding holidays. The procuring activity has designated a sole point of contact for inquiries, and while the solicitation is not open for competitive bidding, any responsible firm may submit written notification and capability statements for review, though submission does not guarantee competition, and the government retains full discretion over award decisions.