J065--Base+4 - CTXBiomed Anesthesia Services - 674-23-4-266-0017 (VA-23-00029956)

THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). This notice is for informational and planning purposes only and is a market research tool to determine the availability and adequacy of potential business sources prior to determining the method of acquisition. The Central Texas VA Health Care System is not obligated to and will not pay for any information received from potential sources as a result of response to this Special Notice. The information provided herein is subject to change and in no way binds the Central Texas VA Health Care System to solicit for or award a competitive contract. Unless otherwise stated herein, no solicitation regarding this announcement is available. The Biomed Shop of Central Texas VA Health Care System (hereby referred to as CTX) is seeking a Service & Maintenance Agreement for support and repair of anesthesia medical equipment for the Central Texas Veteran s Healthcare System located at 1901 Veterans Memorial Drive, Temple, Texas 76504. DELIVERABLES: Support shall include: The anesthesia systems utilized for procedures sometimes necessitate the repair or replacement of machine parts. Problems are found that require a higher degree of repair than the Biomed shop can provide. Objectives Full-service contract on the below list of anesthesia systems: to include all parts and labor necessary to replace the listed equipment for all damage incurred to the devices during the contracted period. The contractor shall organize repair of damaged systems within 24-48 hours of notification from the COR. All replacement parts shall be new or have been refurbished with OEM approved new parts by an OEM trained technician. The contractor must have ready access to all replacement parts needed to repair the variety of models listed below. All parts supplied shall meet manufacturer approved specifications. If and when requested, the contractor shall provide the Central Texas Veterans Health Care System (CTVHCS) with a letter from the manufacturer of the equipment specifying that all parts for the equipment shall be sold to the contractor. The Contractor shall be qualified/authorized by the Original Equipment Manufacturer (OEM) in the repair of all equipment listed within this contract. Contractor shall maintain qualifications throughout entire contract period. Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM as being trained / qualified to perform required repairs. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance. Scope The Contractor shall comply with Federal, State, and Local Laws, plus any Federal Regulations as applicable to the performance of this contract. The Contractor shall not accept any instructions issued by any person employed by the U. S. Government, other than: the Contracting Officer (CO), or the Contracting Officers Representative (COR), all acting within the limits of their authority. Inventory of equipment to be covered S/N Model Location Description APKW01628 AVANCE CS2 GE TEMPLE ANESTHESIA UNIT APKW01629 AVANCE CS2 GE TEMPLE ANESTHESIA UNIT APKW01630 AVANCE CS2 GE TEMPLE ANESTHESIA UNIT APKW01631 AVANCE CS2 GE TEMPLE ANESTHESIA UNIT APKW01633 AVANCE CS2 GE TEMPLE ANESTHESIA UNIT APKW01634 AVANCE CS2 GE TEMPLE ANESTHESIA UNIT APKV00329 AVANCE CS2 GE TEMPLE ANESTHESIA UNIT APKV00330 AVANCE CS2 GE AUSTIN ANESTHESIA UNIT APKW01635 AVANCE CS2 GE TEMPLE ANESTHESIA UNIT APKW01636 AVANCE CS2 GE TEMPLE ANESTHESIA UNIT APKW01637 AVANCE CS2 GE TEMPLE ANESTHESIA UNIT APKZ01349 AVANCE CS2 GE AUSTIN ANESTHESIA UNIT APKZ01350 AVANCE CS2 GE TEMPLE ANESTHESIA UNIT SM720250001MA CARESTATION 650 Medtronic TEMPLE CARE STATION AES706041 TEC 6 Datex TEMPLE VAPORIZER AEST10009 TEC 6 Datex TEMPLE VAPORIZER AEST10047 TEC 6 Datex TEMPLE VAPORIZER AEST100060 TEC 6 Datex TEMPLE VAPORIZER AEST13021 TEC 6 Datex TEMPLE VAPORIZER AEST13043 TEC 6 Datex TEMPLE VAPORIZER AEST19086 TEC 6 Datex TEMPLE VAPORIZER AEST13074 TEC 6 Datex TEMPLE VAPORIZER AEST13080 TEC 6 Datex TEMPLE VAPORIZER AEST18042 TEC 6 Datex TEMPLE VAPORIZER AESU37011 TEC 6 Datex TEMPLE VAPORIZER AESU37012 TEC 6 Datex AUSTIN VAPORIZER AESS45060 TEC 6 Datex TEMPLE VAPORIZER BEJT00308 TEC 7 Datex TEMPLE VAPORIZER BEJT02476 TEC 7 Datex TEMPLE VAPORIZER BEJT02704 TEC 7 Datex TEMPLE VAPORIZER BEJT02679 TEC 7 Datex TEMPLE VAPORIZER BEJT03160 TEC 7 Datex TEMPLE VAPORIZER BEJT03203 TEC 7 Datex TEMPLE VAPORIZER BEJT03213 TEC 7 Datex TEMPLE VAPORIZER BEJT03217 TEC 7 Datex TEMPLE VAPORIZER BEJT03360 TEC 7 Datex TEMPLE VAPORIZER BEJT03362 TEC 7 Datex TEMPLE VAPORIZER BEJT03435 TEC 7 Datex TEMPLE VAPORIZER BEJV00532 TEC 7 Datex TEMPLE VAPORIZER BEJV00536 TEC 7 Datex AUSTIN VAPORIZER BEJW05791 TEC 7 Datex TEMPLE VAPORIZER BEJW06189 TEC 7 Datex TEMPLE VAPORIZER BEJS09940 TEC 7 Datex TEMPLE VAPORIZER BEJS00942 TEC 7 Datex TEMPLE VAPORIZER BEJS09942 TEC 7 Datex TEMPLE VAPORIZER SGV15510165HA E-SCAIO-00 GE TEMPLE Gas Module SGV15078011HA E-SCAIO-00 GE TEMPLE Gas Module SGV17090012HA E-SCAIO-00 GE TEMPLE Gas Module SGV17220133HA E-SCAIO-00 GE TEMPLE Gas Module SGV17230061HA E-SCAIO-00 GE TEMPLE Gas Module SGV17230064HA E-SCAIO-00 GE TEMPLE Gas Module SGV17230077HA E-SCAIO-00 GE TEMPLE Gas Module SGV17230293HA E-SCAIO-00 GE TEMPLE Gas Module SGV17230326HA E-SCAIO-00 GE TEMPLE Gas Module SGV17240085HA E-SCAIO-00 GE TEMPLE Gas Module SGV17240181HA E-SCAIO-00 GE TEMPLE Gas Module SGV17250067HA E-SCAIO-00 GE TEMPLE Gas Module APKW01632 AVANCE CS2 GE TEMPLE ANESTHESIA UNIT Requirements a. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved service personnel for each model the Contractor services for the CTVHCS to the Contracting Officer and/or the COR within 10 days after contract award. b. The Contracting Officer or COR reserve the right to request authentication of factory training certificates or credentials from the Contractor at any time for any personnel who are servicing CTVHCS equipment. c. The Contractor shall be qualified / authorized by the Original Equipment Manufacturer (OEM) in the repair of all equipment listed within this contract. Contractor shall maintain qualifications throughout entire contract period. Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM as being trained / qualified to perform required repairs. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance. Technical Support: Telephone service for technical support shall be provided 24 hours a day/ 7 days a week. Contractor shall provide appropriate telephone number(s) for 24 hours access. All service personnel assigned to work on the equipment shall have been trained by the Original Equipment Manufacturer (OEM) and can provide proof of that training. Repair Coverage: The Contractor shall provide all repairs on the equipment at no additional cost to the VA. Inadequate or improper repairs performed by the Contractor shall be correctly repaired at a time convenient to the VA at no additional expense to the VA. Service Calls: Routine service calls are hereby defined as necessary to diagnose and repair equipment problems which can be performed during normal working hours. Response time of the Contractor for routine service calls shall be within 48 hours after being officially notified. Emergency service calls are defined as service required to safeguard the health and well-being of VA patients. For emergency service calls the Contractor shall respond by phone within one (1) business day after being officially notified and shall be on-site, if necessary, with two (2) business days after being officially notified. The term Response time of the Contractor indicates the physical presence of a fully qualified technician on station within the specified time frame. Official notification is hereby defined as the time a service call is placed with the Contractor. Anticipated BASE period of twelve months, with four option periods. NOTE: The NAICS code is 811210, Electronic Precision Equipment Repair and Maintenance, Size Standard in millions of dollars - $34. All interested parties are reminded to be current with their registration with the System for Award Management (SAM) at https://sam.gov/content/home in order to be eligible for award of Government contracts. SDVOSBs and VOSBs must be verified in www.vetBiz.gov. Offeror s capabilities response to this Notice shall include the following information: Offeror s company name, SAM unique ID, Federal Tax ID, address, point of contact, title, phone number, and email address Offeror s capability to meet this requirement including any current contracts (Civilian or Government). Response must show clear and convincing evidence that your company has the capabilities and qualification to provide this service to be considered as a source. SDVOSB and VOSB shall also show evidence that they will perform 51% of the work. All parties are asked to identify any subcontracts that shall also be utilized. Offeror s type of business. State SDVOSB, VOSB, WOSB, and/or small business. Same verification for/with subcontractor. Note, if applicable, GSA/FSS contract number AND/OR Open Market, as this notice is being used for purposes of verifying market research and length of time. Responsible sources having relevant experience may submit their statement of interest and capabilities, including business size classification to this notice via email to the Contracting Specialist, marzetta.austin@va.gov. Responses shall be emailed with 36C25723Q1226 in the subject line by 5:00 p.m. central, 31 July 2023. Facsimile or Telephonic responses will not be accepted.