J065--Bayer Contrast Injectors Maintenance

The contract, identified by solicitation number 36C26326Q0492, awards maintenance services for Bayer/Medrad™ contrast injectors across Department of Veterans Affairs facilities in VISN 23, which includes Iowa, Nebraska, Minnesota, North Dakota, and South Dakota. It is structured as an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with a three-year period of performance, consisting of three one-year ordering periods, and carries an estimated value between $25,000 and $1,100,000. The contract is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with strict limitations on subcontracting, and requires full compliance with VA-specific subcontracting and set-aside notices. The contractor must provide annual preventive maintenance, software updates, and 24-hour onsite technical support in accordance with manufacturer guidelines and Joint Commission standards, with performance monitored under a Quality Assurance Surveillance Plan. Field service representatives must be located within five hours of each VA facility, and all work must be documented through comprehensive Field Service Reports submitted within 30 days of completion. The contractor is required to hold valid OEM certifications, present an authorization letter from the manufacturer, and ensure compliance with cyber and supply chain security standards, including prohibitions on using covered telecommunications equipment and adherence to OFAC sanctions. Invoicing must be submitted electronically through VA’s EIPPS system using X12 EDI standards, and payments will be processed via electronic funds transfer through SAM. The government retains inspection and acceptance rights per FAR 52.212-4, with acceptance tied to conformity with contract specifications and QASP benchmarks, including 2-hour telephone response and 24-hour onsite service level agreements. Proposals must be submitted by April 28, 2026, via email to designated VA contracting personnel, and must include signed SF 1449, OEM authorization, certification forms, QASP, and training documentation. The award will be made on a best-value trade-off basis, prioritizing technical capability and past performance over lowest price, with no LPTA approach permitted. The contracting officer’s representative is established but unnamed, and all communications must flow through the primary point of contact, Jennifer Watkins-Schoenig, located in Saint Paul, MN, with administrative oversight coordinated from Coralville, IA.