Laser Preventative Maintenance Service

This contract, solicitation number 36C26126Q0648, is a Total Small Business Set-Aside under NAICS code 811210 for preventative maintenance services on CO2 lasers across multiple Veterans Affairs facilities in Northern California, including Chico, Mather, MCCL, Martinez, Mare Island, Redding, Stockton, and Fairfield. The base performance period runs from July 1, 2026, to June 30, 2027, with two optional extensions: one allowing up to six months of extended services and another permitting a contract term extension via written notice issued no later than 30 days before expiration, provided a preliminary notice is given 30 days prior. The contractor must perform annual preventative maintenance inspections, calibration, and emergency repairs using OEM-standard procedures and checklists, furnishing all tools, parts, materials, supervision, and travel. All work must conform to NFPA-99, JCAHO, NEC, OSHA, CAP, and applicable federal and VA specifications, with equipment maintained to meet or exceed OEM technical standards. The contractor accepts the equipment in “as is” condition and is responsible for documenting every service event through a Vendor Engineering Service Report (ESR) that includes equipment ID, services rendered, downtime, costs, and signed approvals from both VA personnel and the Contracting Officer’s Representative. The contract requires full compliance with federal regulations, including mandatory adherence to 31 U.S.C. 1352, 41 U.S.C. chapters 21 and 87, and other statutes governing contracting integrity, labor standards, and procurement conduct. All deliverables and data generated are government property, and contractor personnel must complete VHA-provided records management training. Security and privacy requirements mandate compliance with VA directives and federal laws as if the contractor were a VA employee, extending to subcontractors. Proposals must be submitted electronically to Bruce Lundvall at bruce.lundvall@va.gov by June 18, 2026, following strict formatting rules: a three-page limit for the technical volume (including cover and table of contents), acceptable file types are Word, Excel, or PDF (minimum 200 dpi for scanned documents), and zipped files are prohibited. The offeror must be registered in SAM and, if applicable, in VETBIZ, and must complete annual representations and certifications under FAR 52.212-3