J065--Preventive Maintenance/Repair- Stryker AIM Scopes

The Department of Veterans Affairs, through the VA Great Lakes Acquisition Center, intends to award a sole source firm fixed price contract to STRYKER CORPORATION for preventative maintenance and repair services on a comprehensive array of Stryker medical equipment at the William S. Middleton Memorial Veterans Hospital in Madison, Wisconsin. This acquisition, conducted under 41 U.S.C. 1901 and FAR 13.106-1, is authorized as a simplified acquisition due to the exclusive nature of the equipment and the lack of other sources capable of servicing the proprietary Stryker AIM 1788 4K platform and associated devices listed in Table 1, which includes 69 specific items such as laparoscopes, arthroscopes, HD camera heads, insufflators, and connected hub bases. The contract will consist of a 12-month base period with four additional 12-month option periods, exercisable at the government’s discretion, and requires services to be delivered Monday through Friday during standard business hours from 8:00 a.m. to 6:00 p.m. local time, excluding federal holidays, with all scheduled downtime performed after hours. The contractor must provide OEM-certified parts, maintain full access to manufacturer-authorized components at the same lead time as Stryker, and ensure availability of proprietary software updates. All technicians must be factory-trained and certified by Stryker, with credentials submitted to the Contracting Officer’s Representative for verification, and only approved personnel may perform work on-site under strict compliance with VA hospital safety and emergency procedures. The contractor is obligated to deliver comprehensive preventative maintenance on Pneumoclear Plus insufflators according to manufacturer guidelines, with a detailed schedule due within 10 business days of contract award and reports submitted to both the COR and Surgical Service designee after each visit. For repairs, the contractor must respond to all requests with unlimited labor and material support, provide a replacement or loaner device within 24 hours of notification, conduct a physical verification of functionality with VA staff prior to leaving, and submit service reports detailing actions taken. Electronic reporting access must be established within 10 business days of award if utilized. All invoices must include contract name, purchase order number, invoice number, serial numbers of serviced items, and coverage period, with payments made monthly in arrears upon receipt of a single original invoice. Responses to this intent to sole source must be emailed as a Word or PDF attachment to Lori Eastmead at Lori