J065--Sole Source Task Order for Philips Imaging Maintenance VISN23

This contract is a sole-source, firm-fixed-price task order awarded to Philips North America LLC for six months of comprehensive maintenance services on Philips medical imaging equipment across Veterans Integrated Service Network (VISN) 23 facilities, with an award amount of $800,259.02 and an effective period from July 24, 2026, to January 24, 2027. The acquisition was justified under FAR 16.505(b)(2)(i)(B) due to the unique technical requirements of Philips systems, which include remote desktop access, proprietary software updates, remote monitoring, predictive support, and immediate access to exclusive service keys that only Philips can provide, rendering competition impossible. No standard FAR 52.2-series contract clauses were incorporated, as the procurement relied entirely on statutory authority under 38 U.S.C. 8127(c) and 41 U.S.C. 4106(c), supported by a formal exception to fair opportunity memo. Philips is confirmed as other than a small business and has no small business partners, with market research concluding no other vendors—public or private—can meet the mandated technical capabilities without OEM authorization. Performance includes remote and on-site labor, parts, tools, test equipment, and specialized technical education, all governed by FDA regulatory compliance and VA healthcare standards, with acceptance authority resting solely with the Department of Veterans Affairs at the point of service delivery. The contract contains unspecified options for extended labor, preventive maintenance, and service tiers but no defined ceiling or option amounts. Security protocols require encrypted remote connections, user consent for access, and strict adherence to medical device integrity standards. The contracting officer is Joshua I Imdacha, with oversight from NCO 23, and invoicing, payment details, and COR/COTR appointments are not specified in the available documentation.