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This Combined Synopsis/Solicitation opportunity from Department Of Veterans Affairs was posted on July 20, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

J065--Stryker Neptune 3 Rovers and Neptune 2 Dockers Service Base Plus Four Full Service

Awarded
36C26026Q0846Federal

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The Veterans Administration, Eugene Healthcare, is seeking a full-service contract for preventative and corrective maintenance of five Stryker Neptune 3 Rovers and two Neptune 2 Docker stations, with an anticipated start date of August 1, 2026, and a base performance period of one year, extendable by up to four additional one-year options. This solicitation, issued as an unrestricted Request for Quotation under the Revolutionary FAR Overhaul, uses a firm-fixed price model and requires vendors to provide line-item pricing per quarter for each of the seven listed units, with separate pricing required for each year of the potential five-year contract term. The work involves scheduled preventative maintenance at least twice annually per unit and immediate response to field recalls or equipment updates, with contractors prohibited from replacing parts without prior written approval and a purchase order from the VA Contracting Officer. Technicians must be Hazmat certified to handle hazardous materials associated with HEPA filters and internal Docker systems, and must demonstrate the ability to implement original equipment manufacturer updates and comply with all technical specifications. All proposals must include a completed certification for exemption from the Service Contract Labor Standards, affirming that the equipment is commercially available, services are priced at established market rates, and employee compensation aligns with commercial customer practices, or risk disqualification. Vendors are required to confirm acceptance of all solicitation terms without modification or provide detailed exceptions. Additional requirements include compliance with stringent personnel vetting under VA Directive 0710, including background investigations for access to VA sensitive information, and adherence to protocols for PIV card issuance, display, and return. Contractors must also certify they do not engage in racially discriminatory DEI activities and must flow down key clauses to all subcontractors, including whistleblower rights, employment eligibility verification, cyber and physical security obligations, and prohibitions against contracting with inverted domestic corporations or debarred entities. Quotes must be submitted electronically by 1:00 PM EST on July 29, 2026, along with documentation proving technical capability, and failure to meet any of the mandatory qualifications or certification requirements will result in non-consideration, regardless of price competitiveness.

General Info

Full-service maintenance contract for seven Stryker units starting August 2026, firm-fixed price, five-year option, Hazmat-certified techs required.

Contract Value

$15,055.3

NAICS

811210 - Electronic and Precision Equipment Repair and Maintenance

Place of Performance

Department of Veterans Affairs Eugene Healthcare, Eugene, WA, 97408-7426, USA

Set-Aside

NONE

Award Issued Date

Documents

1

RFQ 36C26026Q0846 - Stryker Neptune 3 Rovers and Neptune 2 Dockers Service

DOCX, High priority: read this firstrfq
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Timeline

PhaseAwarded
Posted

Combined Synopsis

Awarded

Contract was awarded

Submission Closed

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → 260-NETWORK Contract Office 20 (36C260)
Contacts1 person available
OfficeVANCOUVER, WA, 98661, USA
Office AddressVANCOUVER, WA, 98661, USA
Contacts
Christine LindseyContract Specialist

Full Description

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Page 1 of Page 1 of Page 1 of Page 1 of This is a combined synopsis/solicitation announcement for commercial services prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, and supplemented with additional information. This announcement constitutes the only solicitation to request quotes. Written solicitation will not be issued. A firm-fixed price purchase order is anticipated. The Veterans Administration, Eugene Healthcare (HCC), 3355 Chad Drive, Eugene, Oregon requires a full-service contract to provide preventative maintenance and corrective maintenance for five Stryker Neptune 3 Rovers and two Stryker Neptune 2 Docking Stations. The period of performance for this requirement is 1 year with four one-year options. The anticipated start date of 8/1/2026.
This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 effective March 13, 2026. This RFQ number 36C26026Q0846_1 is issued as unrestricted and the Government anticipates awarding a firm-fixed price contract. The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, Electronic and Precision Equipment Repair and Maintenance with a small business size standard of $34M. The FSC/PSC is J065, Maintenance, Repair, and Rebuilding of Equipment Medical, Dental and Veterinary Equipment and Supplies. All interested companies shall provide quotations for the following:
Neptune Rover 3 and Docker stations.
Equipment Purpose: The Stryker Neptune 3 Rover units are used to suction fluids from patients bodies during patient care procedures, in the Operating or Endoscopy procedure rooms. Fluids are stored in canisters which are later disposed of via hazardous waste disposal processes. The Neptune 3 units are docked to the docking station which sanitizes the Rover 3 units via a chemical flush.
Equipment for Service:
Description Serial # Neptune 3 Rover 2232100043 Neptune 3 Rover 2232701513 Neptune 3 Rover 2232701823 Neptune 3 Rover 2232701873 Neptune 3 Rover 2233614363 Neptune 2 Docker 1919107683 Neptune 2 Docker 1919801923

Scope of Work:
Preventative Maintenance: To be scheduled pursuant to the manufacturer s recommended schedule and frequency but no less than 2 annual visits per year. Corrective Maintenance: field recalls or equipment updates are to be provided as required. Quote shall contain explanation of ability to meet this requirement.
The contractor shall not replace any part which should incur additional expenses to the government without first obtaining prior approval and a PO from the VA Contracting Officer.
Qualifications Required:
Technicians must be Hazmat certified to maintain and handle hazardous materials associated with Rover 3 HEPA filters, and valves related to contamination with the Docker stations internal filters and systems.
Must be able to provide original equipment manufacturer updates. Quote shall contain explanation of ability to meet this requirement.
To facilitate any potential, future modifications due to equipment removal or equipment replacement, the government is looking for pricing per system per quarter.
ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001
4 QTR __________________ __________________
Neptune 3 Rover 2PM Prevent ProCare +SEM Ser# 2232100043 BASE YEAR 8/1/2026-7/31/2027
0002
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701513 BASE YEAR 8/1/2026-7/31/2027
0003
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701823 BASE YEAR 8/1/2026-7/31/2027
0004
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701873 BASE YEAR 8/1/2026-7/31/2027
0005
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2233614363 BASE YEAR 8/1/2026-7/31/2027
0006
4 QTR __________________ __________________
Neptune 2 Docker 2PM Prevent Procare Ser#1919107683 BASE YEAR 8/1/2026-7/31/2027
0007
4 QTR __________________ __________________
Neptune 2 Docker 2PM Prevent ProCare Ser# 1919801923 BASE YEAR 8/1/2026-7/31/2027
1001
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232100043 OY1 8/1/2027-7/31/2028
1002
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701513 OY1 8/1/2027-7/31/2028
1003
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701823 OY1 8/1/2027-7/31/2028
1004
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701873 OY1 8/1/2027-7/31/2028
1005
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2233614363 OY1 8/1/2027-7/31/2028
1006
4 QTR __________________ __________________
Neptune 2 Docker 2PM Prevent Procare Ser#1919107683 OY1 8/1/2027-7/31/2028
1007
4 QTR __________________ __________________
Neptune 2 Docker 2PM Prevent ProCare Ser# 1919801923 OY1 8/1/2027-7/31/2028
2001
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232100043 OY2 8/1/2028-7/31/2029
2002
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701513 OY2 8/1/2028-7/31/2029
2003
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701823 OY2 8/1/2028-7/31/2029
2004
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701873 OY2 8/1/2028-7/31/2029
2005
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2233614363 OY2 8/1/2028-7/31/2029
2006
4 QTR __________________ __________________
Neptune 2 Docker 2PM Prevent Procare Ser#1919107683 OY2 8/1/2028-7/31/2029
2007
4 QTR __________________ __________________
Neptune 2 Docker 2PM Prevent ProCare Ser# 1919801923 OY2 8/1/2028-7/31/2029
3001
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232100043 OY3 8/1/2029-7/31/2030
3002
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701513 OY3 8/1/2029-7/31/2030
3003
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701823 OY3 8/1/2029-7/31/2030
3004
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701873 OY3 8/1/2029-7/31/2030
3005
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2233614363 OY3 8/1/2029-7/31/2030
3006
4 QTR __________________ __________________
Neptune 2 Docker 2PM Prevent Procare Ser#1919107683 OY3 8/1/2029-7/31/2030
3007
4 QTR __________________ __________________
Neptune 2 Docker 2PM Prevent Procare Ser#1919107683 OY3 8/1/2029-7/31/2030
4001
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232100043 OY4 8/1/2031-7/31/2031
4002
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701513 OY4 8/1/2030-7/31/2031
4003
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701823 OY4 8/1/2030-7/31/2031
4004
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701873 OY4 8/1/2031-7/31/2031
4005
4 QTR __________________ __________________
Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2233614363 OY4 8/1/2030-7/31/2031
4006
4 QTR __________________ __________________
Neptune 2 Docker 2PM Prevent Procare Ser#1919107683 OY4 8/1/2030-7/31/2031
4007
4 QTR __________________ __________________
Neptune 2 Docker 2PM Prevent ProCare Ser# 1919801923 OY4 8/1/2030-7/31/2031


GRAND TOTAL __________________



SOLITATION PROVISIONS:
The full text of provisions or clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 https://www.va.gov/oal/library/vaar/index.asp
The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda:
52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS-REPRESENTATION JAN 2017 52.204-7 SYSTEM FOR AWARD MANAGEMENT-REGISTRATION NOV 2024 52.222-48 EXEMPTION FROM APPLICATION OF THE SERVICE CONTERACT LABOR STANDARDS TO CONTRACTS FOR MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN EQUIPMENT-CERTIFICATION NOV 2025 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST OCT 2020
52.212-2 Evaluation Commercial Products and Commercial Services. (a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:
Price: The price will be evaluated based on the total of all contract line items including options. A price will be determined reasonable if, in its nature or amount, it does not exceed what would be incurred by a reasonably prudent person.
*Adherence to the requirements of, and demonstrating capabilities to comply with, the Statement of Work is more important than price. Any offer not meeting these standards will not be evaluated for price.
(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)
CONTRACT CLAUSES: 1. 52.252-2 Clauses Incorporated by Reference , (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide (RFO FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)
52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS JAN 2017 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL JAN 2011 52.204-13 SYSTEM FOR AWARD MANAGEMENT-MAINTENANCE OCT 2018 52.209-6 PROTECTING THE GOVERNMEN S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED JAN 2025 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS NOV 2015 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION) OCT 2025 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL BUSINESS CONCERNS (DEVIATION) NOV 2025 52.222-3 CONVICT LABOR JUN 2003 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES JUN 2020 52.222-41 SERVICE CONTRACT LABOR STANDARDS AUG 2018 52.222-50 COMBATING TRAFFICKING IN PERSONS NOV 2021 52.222-51 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR STANDARDS TO CONTRACTS FOR MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN EQUJIPMENT-REQUIREMENTS MAY 2014 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION JAN 2025 52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 JAN 2022 52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING MAY 2024 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT OCT 2018 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS MAR 2023 52.233-3 PROTEST AFTER AWARD AUG 1996 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM NOV 2025 852.201-70 CONTRACTING OFFICER S REPRESENTATIVE DEC 2022 852.203-70 COMMERCIAL ADVERTISING MAY 2018 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL MAR 2026 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS FEB 2023 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor prior to contract expiration. (End of Clause) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of Clause)
52.222-90 Addressing DEI Discrimination by Federal Contractors.
(a) Definitions. As used in this clause Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor. Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources. (b) In connection with the performance of work under this contract, the Contractor agrees as follows: (1) The Contractor will not engage in any racially discriminatory DEI activities; (2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause; (3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts; (4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and (5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause. (6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4). (c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States. (End of clause) 852.204-72, Personnel Vetting and Credentialing. (MARCH 2026) Definitions. As used in this clause VA Information system is the same as information system and means, pursuant to 38 U.S.C. 5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual. VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney-client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs. General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at: https://vaww.va.gov/vapubs/index.cfm
Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract.
Positions/Tasks Designated as Non-Sensitive Positions - Tier 1/Low Risk

No material Adverse Effect on National Security Duties are of such a minor or inconsequential nature and/or internal controls are so significant that there is no reasonable expectation that there could be a material adverse effect on national security. Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The following sensitivity designations have been assigned for the identified Tier 3 and Tier 5 required by this contract: NOT APPLICABLE (d) Fitness. The results from a background investigation are used to determine if an individual s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202. Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on this contract and take those necessary steps that restrict the employee s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. The Contractor shall advise the employee that they are not permitted to access any VA controlled building or real property in relation to this contract. The removal of an unfit Contractor or subcontractor employee does not alleviate the Contractor from satisfying the requirements of this contract. The Government will not reimburse the Contractor for any costs associated with the recruitment/replacement of an employee or subcontractor employee who is found to be unfit. (e) Identification Cards. The Government will provide a Personal Identification Verification (PIV) card or other identification card, as necessary, to fit Contractor personnel who require physical access to VA facilities and/or logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. Contractor and subcontractor personnel shall prominently display their PIV/identification card on their persons while working at a VA facility and shall present their PIV/identification card for inspection upon request by a VA official. The Contractor must surrender the employee or subcontractor employee s PIV/identification card in accordance with the requirements set forth in Directive/Handbook 0735 when any of the following events occur: When no longer needed for contract performance. Upon completion of the Contractor/subcontractor employee s employment. Upon contract completion or termination.
Lost/stolen. Immediately upon detection, the Contractor shall report a lost or stolen PIV/identification card to the Government authorities as identified in Directive/Handbook 0735. Within 48 hours of reporting the lost/stolen PIV/identification card, the Contractor shall submit to the Program Manager an incident report that describes the relevant facts and circumstances regarding the loss/theft. If the loss/theft was reported by the Contractor to the local police, the Contractor shall further submit a copy of the final police report to the Program Manager within 48 hours of the report being made available by the local police department. The Government will not reimburse the Contractor for any costs that result from lost/stolen PIV/identification card(s).
Regular Reporting. The Contractor shall submit a status report to PIV Sponsor within 5 working days after the end of each calendar quarter and as requested by the Government in order to initiate contract closeout procedures. The report must provide the status of each contractor/subcontractor employee who is required to have a PIV/identification card during the performance of the contract. The report shall identify the Contractor and the contract number, and list the following status for each contractor/subcontractor employee who holds a PIV/identification card under this contract: Contractor/subcontractor employee name. Name of VA facility where Contractor/subcontractor employee works, if applicable. Date background check submitted for Contractor/subcontractor employee. Date PIV/identification card issued to Contractor/subcontractor employee. Contractor/subcontractor employee s PIV/identification card number, as applicable. Date Contractor/subcontractor employee no longer has need for PIV/identification card. Date Contractor notified VA that PIV/identification card is no longer required. Date Contractor returned PIV/identification card was returned to VA.
(h) Flow down of clause. The Contractor shall include the substance of this clause in subcontracts, third-party agreements, and BAA s, in which subcontractors, Third-party servicers/employees, and business associates will perform functions where they will have physical access to a VA facility or logical access to VA data, information, VA sensitive information, or information technology or VA information system containing such data or information. (End of Clause)
All quoters shall submit the following: Questions are due by July 22, 2026, 13:00 EST. Quotes are due no later than July 29, 2026, at 13:00 EST. Quotes and questions should be emailed to contact@example.gov and contact@example.gov Quotes may be submitted on this document or the vendors own form and must include the completed Exemption from Application of the Service Contract Labor Standards. Required Supporting Documentation: Enough documentation that demonstrates contractor s ability to meet the requirements of the Statement of Work. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exceptions and rationale for the exception(s), if any.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Christine Lindsey Contracting Specialist contact@example.gov With a copy to: contact@example.gov








52.222-48 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR STANDARDS TO CONTRACTS FOR MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN EQUIPMENT CERTIFICATION (NOV 2025) (DEVIATION) (a) The offeror must check the following certification: CERTIFICATION The offeror does does not certify that: (1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations; (2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment. (i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. (ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and (3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers. (b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1002-1(e)(3) that the Service Contract Labor Standards statue- (1) Will not apply to this offeror, then the Service Contract Labor Standards clause in this solicitation will not be included in any resultant contract to this offeror; or (2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis. (c) If the offeror does not certify to the conditions in paragraph (a) of this provision (1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, will not be included in any resultant contract awarded to this offeror; and (2) The offeror must notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Labor Standards wage determination to the solicitation. (d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision.
_____________________________________ Authorized Signature

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J041--White City B249 SE HVAC Repair
Solicitation # 36C26027Q0102
Solicitation 36C26027Q0102 is a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) issued by the Department of Veterans Affairs. The contract requires the repair of a Mitsubishi R-410A comfort-cooling system (Serial 07W0090) located on the southeast side of Building B249 at the VA Southern Oregon Rehabilitation Center and Clinics in White City, Oregon. The scope of work includes leak detection, brazing repairs with nitrogen purge, refrigerant recovery, evacuation to less than 500 microns, and recharging the system to nameplate requirements. The contractor must provide a detailed service report documenting the root cause, repair actions, and compliance with EPA Section 608 and VHA ICRA/PCRA controls for occupied healthcare facilities. The period of performance is 30 calendar days from the Notice to Proceed. Award will be granted to the responsible offeror whose proposal is most advantageous to the government, considering price and other specified factors. Key regulatory requirements include adherence to OSHA 29 CFR 1910.147 for lockout/tagout and 29 CFR 1910.333 for electrical safety. Payments will be processed via Electronic Funds Transfer, and invoices must be submitted electronically through the Tungsten Network. Offerors must provide their Unique Entity Identifier and maintain firm pricing for 60 calendar days from the response deadline of November 10, 2026.
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NAICS: 334513
New
Federal
Boiler Plant O2 Sensor Replacement
Solicitation # 36C26027Q0101
The Department of Veterans Affairs, through the Network Contract Office 20, is conducting market research via a Sources Sought Notice for a firm-fixed price service contract to perform inspection, testing, maintenance, and repair of three model 6888 Rosemount flue gas analyzers. The work will be performed at the VA Southern Oregon Rehabilitation Center and Clinics in White City, Oregon. The primary scope involves replacing internal O2 analyzer components using original equipment manufacturer parts, specifically 18 inch standard cells, 18 inch heater strut assemblies, Hastelloy with Vee Deflectors for service up to 1300 degrees Fahrenheit, and new flange gaskets. The period of performance is six months, with on-site work required during core hours of 7:00 AM to 4:00 PM, Monday through Friday. This opportunity is designated as a total Small Business Set Aside under NAICS code 334513, with a size standard of no more than 750 employees. Qualified sources, including SDVOSB and VOSB entities, must provide company details, SAM.gov UEI numbers, and proof of manufacturer authorization if they are not the OEM. Contractors must employ qualified personnel, maintain general third-party liability insurance per FAR 52.228-5, and adhere to NEC, OSHA, and JCAHO standards. Deliverables include written daily reports to the Deputy Chief Facilities Management and testing documentation provided to the Contracting Officer's Representative. Interested parties are requested to provide a courtesy quote and capability statement to assist the government in evaluating price reasonableness and market availability.
Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables

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NAICS: 325998
New
Federal
Microbiological media purchase order for Clinical Microbiology laboratory.
Solicitation # 36C26027Q0104
The Department of Veterans Affairs Network Contracting Office 20 is seeking sources for a microbiology testing media purchase order to support the Seattle Division of the VA Puget Sound Medical Center. This requirement covers a wide range of critical supplies for identifying pathogenic organisms in veteran patients, including long shelf-life products like Oxidase and Indole, perishable selective agar, biochemical test kits, and ATCC organisms mandated by the College of American Pathologists for quality control. The contract is structured with a base year running from February 1, 2027, to January 31, 2028, followed by four subsequent one-year option periods ending January 31, 2032. Deliveries are to be made to the Microbiology Lab in Seattle, with weekly shipments typically scheduled for Tuesdays and individual requests fulfilled as available. Due to the perishable nature of many items, the vendor must provide tracking information, and the cost of next-day delivery for all perishable goods must be included in the individual item price. All temperature-liable products require immediate refrigeration upon delivery. Invoicing is processed through the Austin Automated Payment System in Texas, and the vendor must provide SDS sheets for all media upon request. This sources-sought notice specifically looks for capable sources, including qualified SDVOSB/VOSB entities, with a response deadline of November 10, 2026.
All Other Miscellaneous Chemical Product and Preparation Manufacturing

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NAICS: 238220
New
Federal
Z1DA--CON-NRM-668-22-106 Correct Domestic Water System
Solicitation # 36C26027R0014
Solicitation 36C26027R0014 is a negotiated request for proposals for the Department of Veterans Affairs to correct domestic water system deficiencies in Buildings 1 and 12 at the Mann-Grandstaff VA Medical Center in Spokane, Washington. The project is 100% set aside for Service-Disabled Veteran-Owned Small Businesses under NAICS 238220, with an estimated contract magnitude between $1 million and $2 million. The primary objective is to modify hot and cold potable water distribution systems to comply with VHA Directive 1061 for the prevention of scald injuries and Health Care-Associated Legionella Disease. The scope includes all labor, materials, and equipment, with a specific requirement to flush potable water dispensing fixtures twice weekly from installation until final acceptance. The period of performance is 275 calendar days from the Notice to Proceed. The government will utilize a Best Value tradeoff process for award, prioritizing technical experience and past performance over cost. Technical evaluations will favor offerors with demonstrated experience in phasing and Infection Control Risk Assessment (ICRA) within 24-hour operational emergency rooms. Proposals must be submitted in three separate volumes—Technical, Past Performance, and Price—by November 23, 2026. Awardees must provide performance and payment bonds, adhere to Davis-Bacon Act wage determinations, and comply with Buy American requirements. Additionally, the contractor must maintain strict confidentiality regarding sensitive information and provide a one-year warranty on all materials and installation.
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