Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The City of Winchester, Virginia, is soliciting bids for the Jefferson Street Pump Station Replacement project under solicitation ITB-2026141. The scope of work includes the demolition of existing facilities and the construction of a new pump station featuring a precast concrete building, controls, a standby generator, site electrical work, yard piping, security fencing, grading, and paving, as well as the relocation of an existing fuel tank. The project must be completed within 610 calendar days following the Notice to Proceed. Bids are due electronically via the City Portal by November 12, 2026, at 2:00 p.m. The contract will be awarded to the lowest responsive and responsible bidder based on an evaluation of qualifications, financial ability, and compliance with prescribed requirements.
This project is subject to Virginia Department of Health Drinking Water Funding, necessitating strict adherence to federal and state regulations. Key requirements include compliance with the Davis-Bacon Act for prevailing wages, the Civil Rights Act of 1964, and American Iron and Steel (AIS) mandates. Bidders must provide a bid guarantee of 5% of the bid amount, and the successful contractor must furnish performance and labor and material payment bonds for 100% of the contract value, along with a Builder's Risk All Risk policy. Additionally, the contractor must demonstrate good faith efforts toward Minority Business Enterprise and Women Business Enterprise utilization and ensure all new sidewalks and ramps meet ADA requirements.
General Info
Winchester seeks bids for Jefferson Street Pump Station replacement by November 12, 2026.
DOCX, High priority: read this first2 pages · amendment
HighAI Summary for Addendum 4 - Changes: Addendum 4 provides comprehensive revisions to a procurement package, including the replacement of multiple technical sections (Measurement and Payment, Intrusion Detection, and Process Control Systems), additions to the Table of Contents and Specifications (Radar Level Meters, Pressure Transmitters), a revision to impeller material specifications, and the replacement of eleven technical drawings.
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DOCX, High priority: read this firstamendment
HighAI Summary for Addendum 5 - Jefferson Street Pump Station: Addendum 5 provides specific modifications to the procurement documents for the Jefferson Street Pump Station. Key changes include updated qualification requirements for instrumentation and control system subcontractors, a revised scope of work for the pump station construction, the addition of a level switches specification, and a detailed training schedule for operations and maintenance staff.
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DOCX, High priority: read this first41 pages · general-conditions
HighAI Summary for General Conditions of the Construction Contract (2002 Edition): This document titled 'General Conditions of the Construction Contract' is prepared by the Engineers Joint Contract Documents Committee and endorsed by several professional engineering and construction organizations. It is the 2002 edition intended for use with Suggested Forms of Agreement Between Owner and Contractor Nos. C-520 or C-525. The document contains detailed articles covering definitions, contract documents, bonds and insurance, contractor and owner responsibilities, changes in work, payments, dispute resolution, and other legal and procedural conditions essential for construction contracts. It serves as a foundational legal and procedural guide for construction projects, emphasizing the importance of adapting it to specific project circumstances and consulting legal counsel.
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PDF, High priority: read this first38 pages · itb
HighAI Summary for ITB-2026141 Jefferson Street Pump Station Replacement: Invitation to Bid (ITB-2026141) released on September 25, 2026, by the City of Winchester for the Jefferson Street Pump Station Replacement. The project involves the construction of a new pump station, including a precast concrete building, controls, standby generator, electrical work, yard piping, security fencing, grading, paving, fuel tank relocation, and demolition of existing facilities. Bids are due electronically by November 12, 2026, at 2:00 pm. The document includes a detailed table of contents covering scope of work, bidder instructions, and various VDH contract inserts.
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PDF, High priority: read this firstitb
HighAI Summary for ITB-2026141 Jefferson Street Pump Station Replacement: Invitation to Bid (ITB-2026141) issued by the City of Winchester on September 25, 2026, for the Jefferson Street Pump Station Replacement. The project involves the construction of a new pump station (including a precast concrete building, controls, and standby generator), site electrical, yard piping, security fencing, grading, paving, fuel tank relocation, and demolition of existing facilities. Bids are due by November 12, 2026, at 2:00 pm.
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PDF, High priority: read this first38 pages · itb
HighAI Summary for ITB-2026141 Jefferson Street Pump Station Replacement: Invitation to Bid (ITB-2026141) issued by the City of Winchester on September 25, 2026, for the construction of a new pump station. The project includes a precast concrete building, controls, standby generator, site electrical, yard piping, security fencing, grading, paving, fuel tank relocation, and demolition of existing facilities. Bids are due electronically by October 29, 2026, at 2:00 pm. The document includes a detailed table of contents covering scope of work, bidder instructions, and various VDH contract inserts.
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PDF, High priority: read this first38 pages · itb
HighAI Summary for ITB-2026141 Jefferson Street Pump Station Replacement: Invitation to Bid (ITB-2026141) issued by the City of Winchester on September 25, 2026, for the construction of a new pump station. The scope includes a precast concrete building, controls, standby generator, site electrical, yard piping, security fencing, grading, paving, fuel tank relocation, and demolition of existing facilities. Bids are due electronically by October 29, 2026, at 2:00 pm. The document includes a detailed table of contents covering the scope of work, bidder instructions, bid forms, and various VDH contract inserts including wage determinations.
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PDF, High priority: read this first38 pages · itb
HighAI Summary for ITB2026141 - Jefferson Street Pump Station Replacement: Invitation to Bid (ITB2026141) released by the City of Winchester on September 25, 2026, for the Jefferson Street Pump Station Replacement. The project involves the construction of a new pump station, including a precast concrete building, controls, standby generator, site electrical, yard piping, security fencing, grading, paving, fuel tank relocation, and demolition of existing facilities. Bids are due electronically by November 12, 2026, at 2:00 pm.
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PDF, High priority: read this first38 pages · itb
HighAI Summary for ITB2026141 - Jefferson Street Pump Station Replacement: Invitation to Bid (ITB2026141) released by the City of Winchester on September 25, 2026, for the construction of a new pump station. The project includes a precast concrete building, controls, standby generator, site electrical, yard piping, security fencing, grading, paving, fuel tank relocation, and demolition of existing facilities. Bids are due electronically by October 29, 2026, at 2:00 pm.
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DOCX, High priority: read this first1 page · amendment
HighAI Summary for ITB #2026141 Jefferson Street Pump Station Replacement - Addendum #1: Addendum #1 dated October 7, 2026, for ITB #2026141 regarding the Jefferson Street Pump Station Replacement. This document modifies the original bidding documents by adding language to Section 2 (Invitation to Bid) concerning MBE/WBE firm participation and compliance with federal non-discrimination and labor laws, including the Davis-Bacon Act and American Iron and Steel requirements.
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DOCX, High priority: read this first1 page · amendment
HighAI Summary for ITB #2026141 Jefferson Street Pump Station Replacement - Addendum #2: Addendum #2 dated October 9, 2026, for ITB #2026141 regarding the Jefferson Street Pump Station Replacement. This document modifies the original bidding documents by providing updated plans and technical specifications (Attachments CC and DD). Bidders must acknowledge receipt in the E-Procurement portal by October 29, 2026.
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DOCX, High priority: read this first1 page · amendment
HighAI Summary for ITB #2026141 Jefferson Street Pump Station Replacement - Addendum #3: Addendum #3 dated October 14, 2026, for ITB #2026141 regarding the Jefferson Street Pump Station Replacement. This document extends the Bid Opening date by two weeks to November 12, 2026, at 2:00 p.m. and requires bidder acknowledgment via the E-Procurement portal.
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DOCX, High priority: read this first1 page · amendment
HighAI Summary for ITB #2026141 Jefferson Street Pump Station Replacement - Addendum #4: Addendum #4 dated October 21, 2026, for the City of Winchester's ITB #2026141. It extends the bidder question deadline to November 2, 2026, and introduces new technical specifications, drawings, and a geotechnical report. Bidders must acknowledge receipt by November 12, 2026.
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DOCX, High priority: read this firstamendment
HighAI Summary for ITB #2026141 Jefferson Street Pump Station Replacement - Addendum #5: Addendum #5 dated November 4, 2026, for the City of Winchester's ITB #2026141 regarding the Jefferson Street Pump Station Replacement. This document modifies the original bidding documents by adding six attachments, including asbestos and lead-based paint inspections, a vendor access policy, a vendor questionnaire, and technical specifications for level switches. Bidders must acknowledge receipt via the E-Procurement portal by November 12, 2026.
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PDF, High priority: read this firstspecifications
HighAI Summary for ITB 2026141 - Jefferson Street Pump Station Replacement Technical Specifications: Technical specifications for the Jefferson Street Pump Station Replacement project (ITB# 2026141) for the City of Winchester Department of Public Services, dated July 30, 2026. The document provides a comprehensive table of contents covering multiple divisions including General Requirements, Concrete, Metals, Plumbing, HVAC, Electrical, Earthwork, and Process Interconnections.
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PDF, High priority: read this firstitb
HighAI Summary for ITB No. 2023XX - Jefferson Street Pump Station Replacement: Invitation to Bid (ITB) No. 2023XX for the Jefferson Street Pump Station Replacement project for the Department of Public Services, dated May 2023. The document includes project manual components, contract documents, and professional engineering approvals from the Commonwealth of Virginia. Note: The provided text contains significant irrelevant content regarding cardiac pathophysiology.
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PDF, High priority: read this first107 pages · specifications
HighAI Summary for Jefferson St PS Replacement - Measurement and Payment & Intrusion Detection System: Technical specifications for the Jefferson St PS Replacement project, dated October 2026. The document includes Section 01 20 00 (Measurement and Payment), detailing bid items for mobilization, pump station construction, rock excavation, and backfill, as well as Section 28 31 11 (Network Cameras and PLC Cabinet Intrusion Switches), outlining requirements for IP camera installation, SCADA integration, and O&M submittals.
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PDF, High priority: read this firstspecifications
HighAI Summary for Jefferson Street Pump Station Replacement - Civil Demolition Plans: Civil demolition plans and technical specifications for the Jefferson Street Pump Station Replacement project for the City of Winchester, Virginia. Dated May 2023, the document includes detailed erosion and sedimentation control notes, temporary seeding specifications, and site-specific seeding mixtures.
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PDF, High priority: read this firstspecifications
HighAI Summary for Jefferson Street Pump Station Replacement - Civil Demolition Plans: Technical plans and specifications dated July 2026 for the Jefferson Street Pump Station Replacement (ITB #2026141) for the City of Winchester, Virginia. The document includes civil demolition plans, erosion and sedimentation control notes, seeding/fertilizer requirements, and site-specific sediment mixtures.
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PDF, High priority: read this first31 pages · specifications
HighAI Summary for Jefferson Street Pump Station Replacement Geotechnical Exploration Report: A detailed geotechnical exploration report dated November 11, 2022, prepared by Triad Engineering, Inc. for the City of Winchester. The document provides subsurface conditions, laboratory test results, and critical design and construction recommendations for the foundations and site preparation of the proposed Jefferson Street Pump Station.
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PDF, High priority: read this firstspecifications
HighAI Summary for Limited Lead-Based Paint Inspection - Jefferson Street Pump Station: A lead-based paint (LBP) inspection report dated August 1, 2023, conducted by WECI, Inc. for the City of Winchester at the Jefferson Street Pump Station. The document includes laboratory analysis from AmeriSci and Environmental Hazards Services, L.L.C., confirming that paint samples from the pumphouse equipment and exterior walls contain lead levels below the EPA and Virginia regulatory thresholds. This inspection was performed to support the scheduled demolition of the pump house and generator building.
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DOCX, High priority: read this first5 pages · bond-document
HighAI Summary for Performance Bond and Labor and Material Payment Bond - City of Winchester VA: This document contains the Performance Bond and Labor and Material Payment Bond for a contract with the City of Winchester, Virginia, dated 2022. It outlines the obligations of the Contractor and Surety to the Owner, including the penal sum, conditions for bond nullification, and procedures in case of default or non-payment. The Performance Bond ensures contract completion or remedy of default, while the Labor and Material Payment Bond guarantees payment to claimants for labor and materials used in contract performance. The document includes definitions, conditions for claims, and legal provisions for suits under the bonds.
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DOC, High priority: read this first1 page · modification
HighAI Summary for Sample Change Order - City of Winchester: A template for a contract change order for the City of Winchester, used to document adjustments to the original contract sum and authorize modifications to the project scope or cost.
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PDF, High priority: read this firstspecifications
HighAI Summary for Section 40 72 76.26 - Level Switches (Floats): Technical specifications for the procurement, installation, and testing of float level switches. The document defines product requirements, including hermetically sealed plastic casing floats with microswitches and 20-foot cables, specifying Model ENM by Flygt or an approved equal.
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PDF, High priority: read this first1 page · certification-statement
HighAI Summary for VDH Attachment 10: AIS Initial Certification Statement: A certification form for the Virginia Department of Health (VDH) Drinking Water Funding contracts. It requires contractors, subcontractors, or suppliers to certify that all iron and steel products used in the project are produced in the United States or have an approved EPA waiver, in compliance with the American Iron and Steel (AIS) requirements of the Consolidated Appropriations Act.
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PDF, High priority: read this first2 pages · specifications
HighAI Summary for VDH Attachment 12: AIS Waiver Request Checklist: A review checklist and price comparison worksheet (Table 1) for American Iron and Steel (AIS) waiver requests. This document outlines the required documentation for cost and availability waivers, including supplier information, market survey evidence, and domestic vs. foreign price comparisons for construction materials.
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PDF, High priority: read this first1 page · specifications
HighAI Summary for VDH Attachment 14 - Enhancing Public Awareness of DWSRF Assistance Agreements: A July 1, 2026 version contract insert from the Virginia Department of Health (VDH) providing guidelines for the 'Traditional Signage Option' to enhance public awareness of DWSRF assistance agreements. It outlines requirements for standard signage, including mandatory content (facility name, project cost, VDH administration), logo usage for EPA and VDH, and placement instructions for construction projects.
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PDF, High priority: read this first1 page · specifications
HighAI Summary for VDH Attachment 14: Enhancing Public Awareness of DWSRF Assistance Agreements: This document provides guidelines for the 'Traditional Signage Option' to enhance public awareness for projects administered by the Virginia Department of Health (VDH) Financial & Construction Assistance Program (FCAP). It outlines requirements for standard signage, including necessary content (facility name, project cost, VDH/EPA logos) and placement rules, based on an EPA Memorandum dated June 3, 2015. This is part of the Contract Inserts for Construction Bids Subject to AIS, version dated July 1, 2026.
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PDF, High priority: read this first12 pages · wage-determination
HighAI Summary for VDH Attachment 8 - Wage Determinations (General Decision VA20260021): This document is Attachment 8 of the VDH Drinking Water Funding Contract Inserts, dated July 1, 2026. It provides the applicable Department of Labor wage determinations for construction trades in Frederick County, Virginia, under General Decision Number VA20260021. It lists specific hourly rates and fringes for various crafts including plumbers, pipefitters, electricians, and laborers, and includes notes regarding Executive Order 13706 on paid sick leave.
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PDF, High priority: read this first7 pages · wage-determination
HighAI Summary for VDH Attachment 9 - Davis-Bacon Payroll Certification Form WH-347: This document is Attachment 9 of the VDH Drinking Water Funding Contract Inserts for construction bids. It provides the Department of Labor Form WH-347 and detailed instructions for contractors and subcontractors to submit weekly payrolls to ensure compliance with the Davis-Bacon Act and the Copeland Act regarding prevailing wage rates and fringe benefits.
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PDF, High priority: read this firstspecifications
HighAI Summary for VDH Contract Inserts for Construction Bids (AIS): This document outlines the 14 mandatory contract inserts and attachments that must be incorporated verbatim into construction and service contracts subject to American Iron and Steel (AIS) requirements. It includes compliance checklists for MBE/WBE, EEO certifications, Davis-Bacon Act requirements, wage determinations, and specific AIS certification and waiver forms.
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PDF, High priority: read this first14 pages · specifications
HighAI Summary for VDH Drinking Water Funding Contract Inserts (Subparts A-L): This document contains mandatory contract inserts for construction bids funded by VDH Drinking Water Funding. It outlines critical compliance requirements, including Equal Employment Opportunity (Executive Order 11246), certification of nonsegregated facilities, and specific MBE/WBE 'fair share' action goals and good faith effort requirements for prime contractors and subcontractors.
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PDF, High priority: read this first2 pages · specifications
HighAI Summary for VDH Drinking Water Funding - DBE Requirements: This document, dated July 1, 2026, outlines the Disadvantaged Business Enterprise (DBE) requirements for construction bids subject to AIS under VDH Drinking Water Funding. It details the 'good faith efforts' bidders must undertake to solicit MBE and WBE firms, including six specific outreach activities and the required documentation to demonstrate compliance. Failure to provide appropriate DBE documentation may result in a bidder being deemed non-responsible and the bid being rejected.
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PDF, High priority: read this first2 pages · supporting-document
HighAI Summary for VDH MBE/WBE Compliance Checklist: A Virginia Department of Health (VDH) compliance checklist for Drinking Water Funding projects. It outlines the '6 good faith efforts' required for Minority-Owned Business Enterprises (MBE) and Women-Owned Business Enterprises (WBE) participation in procurement and subcontracting. This document must be submitted to VDH prior to contract award to ensure eligibility for DWSRF Program reimbursement.
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DOCX, High priority: read this firstvendor-questionnaire
HighAI Summary for Vendor Questionnaire: A comprehensive vendor questionnaire used to evaluate potential providers on technical fit, integration, security, compliance (including ADA Title II/WCAG 2.1), performance, support, pricing, business continuity, and AI governance.
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DOCX, Low priority2 pages · bid-bond
LowAI Summary for City of Winchester Bid Bond Template: A blank bid bond template for contractors submitting bids to the City of Winchester, Virginia. The document establishes a legal obligation between the Principal (Contractor) and Surety to guarantee the execution of a contract following an Invitation to Bid (ITB).
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DOCX, Low priority1 page · notice-to-proceed
LowAI Summary for City of Winchester Notice to Proceed: A formal Notice to Proceed issued by the City of Winchester, Virginia, notifying the contractor of the official commencement date for contract performance and the required timeframe for substantial completion of the project.
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DOC, Low priority2 pages · contract-document
LowAI Summary for City of Winchester Service Contract #xxxxxx: A formal agreement between the City of Winchester, Virginia, and a Contractor for services based on a previous RFP. The document outlines the order of precedence for contract documents, payment terms under the Virginia Public Procurement Act, termination rights, insurance requirements, and legal venue in the Commonwealth of Virginia.
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PDF, Low prioritypolicy
LowAI Summary for City of Winchester Vendor Access Policy: Effective July 18, 2018, this policy establishes rules and guidelines for vendor access to the City of Winchester's information resources and support services. It outlines security requirements, including account authorization, hardware usage, data protection, and reporting obligations for vendor personnel to mitigate risks of revenue or trust loss.
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PDF, Low priorityaward
LowAI Summary for ITB #202260 - Cameron Drainage Phase II Pay Application: An Application and Certification for Payment (AIA G702/G703 format) submitted by A&M Concrete to the City of Winchester for the Cameron Drainage Phase II project (ITB #202260). The document includes a contractor's application for payment, an owner's certification, and a continuation sheet for detailed work costs and quantities.
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DOCX, Low priority3 pages · contract-document
LowAI Summary for ITB-2026141 Jefferson Street Pump Station Replacement - Escrow Agreement: An escrow agreement between the City of Winchester, a Contractor, a Bank, and a Surety related to ITB-2026141 (Jefferson Street Pump Station Replacement). The document establishes the terms for holding retained funds in escrow to ensure satisfactory performance by the Contractor, specifying approved securities for investment and the conditions for the release of funds.
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PDF, Low priorityspecifications
LowAI Summary for Limited Asbestos Inspection - Jefferson Street Pump Station: An asbestos inspection report dated August 1, 2023, conducted by WECI, Inc. for the City of Winchester at the Jefferson Street Pump Station generator building. The report includes a sample log and lab analysis from AmeriSci Richmond, confirming that no asbestos was detected in the tested materials (lagging, mudded materials, and caulking) prior to anticipated demolition.
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PDF, Low priority2 pages · presolicitation
LowAI Summary for Pre-bid Meeting Agenda - Jefferson Street Pump Station ITB #2026141: Pre-bid meeting agenda dated October 6, 2026, for the construction of the Jefferson Street Pump Station (ITB #2026141). It outlines the scope of work, bid submission requirements via OpenGov, a 610-day completion schedule, bonding/insurance requirements, and a question deadline of October 19, 2026.
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DOCX, Low priority1 page · award
LowAI Summary for Sample Intent to Award: A document titled 'Sample Intent to Award' indicating the intent to award a contract. The provided content contains a city seal and fragmented text.
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DOC, Low priority1 page · contract-document
LowAI Summary for Substantial Completion Letter Template: A template letter used to certify that a contractor has successfully completed the necessary construction work on a project prior to the contract deadline, noting any remaining items to be completed.
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PDF, Low priorityother
LowAI Summary for VDH Attachment 11 - AIS Waiver Request: A template form for requesting a waiver from the American Iron and Steel (AIS) requirements of the Consolidated Appropriations Act of 2014 for projects funded by the Virginia Drinking Water State Revolving Fund. Version dated July 1, 2026.
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PDF, Low prioritycertification-statement
LowAI Summary for VDH Attachment 13 - AIS Final Certification Statement: A certification form for the Virginia Drinking Water State Revolving Fund requiring contractors and suppliers to certify that all iron and steel products used in a project were produced in the United States or have approved EPA waivers.
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PDF, Low priority1 page · bidder-certification
LowAI Summary for VDH Attachment 3 - Bidder Certification Regarding EEO Compliance: A bidder compliance statement and certification regarding Equal Employment Opportunity (EEO) for VDH Drinking Water Funding construction bids. Dated July 1, 2026, this document requires bidders to certify their participation in previous EEO contracts, the existence of affirmative action programs, and the filing of required reports pursuant to Executive Order 11246.
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PDF, Low priority1 page · other
LowAI Summary for VDH Attachment 6 - Small Purchase Procurement Requirements: A template form for the Virginia Department of Health (VDH) Drinking Water Funding programs. It is used by recipients to document compliance with the Virginia Public Procurement Act for small purchases (under $200,000 for goods/services and $80,000 for professional services), including bidder solicitation efforts and selection criteria.
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PDF, Low priorityother
LowAI Summary for VDH General Language for Advertisements and Postings: A template document containing standardized legal language for advertisements, announcements, and postings. It provides boilerplate text for Request for Qualifications (RFQ) for legal services and required compliance language for construction bids, including MBE/WBE and Davis-Bacon Act certifications. Version dated July 1, 2026.
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Timeline
3 updates
PhaseSolicitation
Posted
Solicitation
Deadline changed
Response deadline changed from Oct 29, 2026 to Nov 12, 2026.
Notice updated
The notice description changed.
Notice updated
The notice description changed.
Response Deadline
Submission deadline
Response Deadline
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The purpose of this ITB is to solicit bids from qualified contractors to provide all labor, equipment, parts, supplies, tools, transportation and materials necessary to provide: 'Brief Project Description Official Notice #1: Pre-bid Meeting Agenda: Agenda for today's pre-bid meeting. Attachments: Prebid_Agenda_Jefferson_Pump_Station.pdf Addendum #1: Attachments: ITB2026142_-_Jefferson_Street_Pump_Station_Replacement_-_Addendum_#1.docx Official Notice #2: Site Visit Opportunity - 10/14/26, 1pm - 3pm: City staff will have the gates open and the site will be available for visits on Wednesday, October 14, 2026 from 1pm to 3pm. No questions will be answered during the visits - a reminder that all questions must be submitted in writing through the portal. Addendum #2: Attachments: ITB2026142_-_Jefferson_Street_Pump_Station_Replacement_-_Addendum_#2.docx Addendum #3: Attachments: ITB2026142_-_Jefferson_Street_Pump_Station_Replacement_-_Addendum_#3.docx Addendum #4: Attachments: ITB2026142_-_Jefferson_Street_Pump_Station_Replacement_-_Addendum_#4.docx Addendum #5: Attachments: ITB2026142_-_Jefferson_Street_Pump_Station_Replacement_-_Addendum_#5.docx
