Kauai Fire Department Annual Physical Examinations

Request for Proposal P-0261 is an indefinite quantity solicitation issued by the County of Kauai for the Kauai Fire Department to secure a qualified provider for annual physical examinations. The selected contractor must be a licensed physician (M.D. or D.O.) capable of conducting approximately 145 annual exams in accordance with NFPA 1582 and the Hawaii Fire Fighters Association Collective Bargaining Agreement. Services must be provided at a medical facility centrally located in the Lihue area or via mobile capacity, with the requirement that all examinations and diagnostic testing occur onsite while employees are on-duty. Additionally, all laboratory bloodwork must be processed by a local vendor on the island of Kauai. The scope includes physical exams, medical history reviews, skin cancer assessments, health promotion counseling, sleep apnea questionnaires, cardiac risk stratification, and specific ultrasound screenings for the thyroid, carotid artery, and aortic aneurysm appearance. This is a three-year multi-term contract with a requirement that all physicals be completed by April 15th of each calendar year. Proposals must be submitted electronically via the Public Purchase System by September 4, 2026. The award will be based on best value, evaluating technical performance and quality alongside price. Key contractual obligations include maintaining professional liability and pollution legal liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate. The contract is subject to liquidated damages of $50.00 per calendar day and requires strict adherence to Hawaii Revised Statutes Chapter 103D, including wage certifications for contracts exceeding $25,000 and tax clearances from the Director of Taxation and the IRS.